BOARD OF
November 27, 2013
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, November 22, 2013.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, November 20, 2013, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
5. Discussion and possible action to discuss the update on the United Way Campaign. Requested by Larry Stein, Chief Deputy, County Assessor s Office.
The
following items, No. 6 through 14, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $13,953.46 for period ending November 19, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 591405 through 592027 for Oklahoma County in the amount of $313,731.79 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Monthly Report of Fees for the month of October, 2013. (Document Received)
Election Board $ 19,695.49
Sheriff $1,467,548.31
County Assessor $ 1,144.25
9. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
1-2013-21 $568.28
10. Discussion and possible action for approval of Tin Horn Sale. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
2-2013-016 $463.81
2-2013-017 $463.81
11. Discussion and possible action for approval of Resolution No. __________ removing Jerry Benton as Receiving Officer for Fund No. 7010. Requested by Keith Monroe, Director, Facilities Management. (Document Received)
12. Discussion and possible action for approval of Resolution No. __________ removing Jerry Benton as Receiving Officer for Fund No. 3710-TIFF. Requested by Keith Monroe, Director, Facilities Management. (Document Received)
13. Discussion and possible action to approve to release Voucher No. _______ in the amount of $1,000.00, to Oklahoma Communications Systems, Inc dba TDS Telecom for the return of Cash Bond to assure boring underneath Triple XXX Road was completed properly. Release of the bond has been approved by Kevin Hopkins, District No. 2, Superintendent. Requested by Shelley Goodnight, Administrator, Board of County Commissioners. (Document Received)
14. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
ERWIN JAN JOHNSON 14-296-0200;
SCHOOL GREEN PASTURE ADDITION; LOT S288; BLOCK 000
WORLD MISSIONS UNLIMITED 02-490-6930; JORDAN PLACE ADDITION; LOTS 9 & 10; BLOCK 012
WORLD MISSIONS UNLIMITED 03-067-5800; GLEN ELLYN PLACE SUB ADDITION; LOTS 6 THRU 9; BLOCK
002
WORLD MISSIONS UNLIMITED 09-399-0850; SCHILLINGS ADDITION; N115FT LOTS 37 THRU 40 &
ALL LOTS 41 &42; BLOCK 005
WORLD MISSIONS UNLIMITED 14-308-7100; GREER SUB ADDITION; E LOT
010; BLOCK 002
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
End
of Consent Docket
15. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW14051 Telephones & Equipment
District No. 1
16. Discussion and possible action to approve Resolution No. ________ the Right-of-Way, Public Utility and Encroachment Agreement between the Department of Transportation and Board of County Commissioners for the following described:
Oklahoma County Project No. 149-BR-2005, Construction of County Bridge on Hiwassee Rd., approximately 0.8 miles south of Wilshire Blvd. (CN 149), according to plans designated as BRF-155C(879)CO, Job No. 28621(04) Const., (03) Util., (02) R/W. Requested by Willa Johnson, County Commissioner, District No. 1, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County Clerk
17. Discussion and possible action for approval of audio/video system for all county board rooms. Requested by Carolynn Caudill, Oklahoma County Clerk.
Engineering
18. Discussion and possible action to approve the Construction Agreement between Oklahoma Correctional Industries and the Board of County Commissioners for Oklahoma County Project No. ADC-2013-2, for Adult Detention Center Bed Repair. The total amount of the contract shall not exceed $184,020.00. Requisition No. 11402950 has been issued to Oklahoma Correctional Industries in the amount of $184,020.00 from Capital Improvement- Regular/ County Commissioners (2010/1200/55370), contingent upon encumbrance of funds. Requested by Stacey Trumbo, P.E., County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
19. Discussion and possible action for approval of Application Form for the 2018 Federal Fiscal Year Surface Transportation Program for funding for Waterloo Road from I-35 to Douglas Boulevard. Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)
Sheriff
20. Discussion and possible action to approve Memorandum of Understanding by and between Bethany Police Department and the Board of County Commissioners on behalf of the Oklahoma County Sheriff s Office for the Bethany Police Departments participation in the 2M2L Youth Alcohol Task Force. Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSA) provided funds in the form of a grant to Oklahoma County for the development of the 2M2L Campus Community Task Force with the agreement that Oklahoma County would partner with three other agencies within Oklahoma County. Bethany Police Department will receive up to $5,000.00 compensation for their participation in the project which will be reimbursed by ODMHSA. Requested by John Whetsel, Oklahoma County Sheriff and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
21. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
22. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
23. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
24. Commissioners Comments/General Remarks:
25. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
26. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
11402587 Journeyman Electrician
27. Adjourn at __________ until 9:00 a.m., Monday, December 2, 2013..
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board