BOARD OF
December 18, 2013
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday December 13, 2013.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, December 11, 2013, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 10, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $45,961.02 for period ending December 9, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 952515 through 592970 for Oklahoma County in the amount of $341,150.25 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. TC-2013-037 Tort Claim
Case No. TC-2013-038 Tort Claim
Case No. CJ-2013-6160 Foreclosure
Case No. CJ-2013-6671 Judgment
Case No. CJ-2013-1210-R Judgment
Case No. CJ-2013-6271 Judgment
8. Receive Depository Fund Accounts Summary for the month of November, 2013. Requested by Forrest Butch Freeman, Oklahoma County Treasurer. (Document Received).
9. Monthly Report of Fees for the month of November, 2013. (Document Received)
Election Board $ 7,341.14
Planning Commission Inspection Fee Fund $ 41,321.08
Planning Commission State Building Code Fund $ 1,890.00
Planning Commission Fee Fund Report $ 25,699.07
Court
Fund Bank
of Oklahoma Revolving
Beginning Balance $ 820,641.91 $ 519,235.46
Deposits & Canceled Vouchers $ 1,024,229.53 $ 40,439.40
Disbursements $ 692,618.77 $ 27,776.00
Ending Balance $ 1,152,252.67 $ 531,898.86
Sheriff Fees $ 93,581.78
Sheriff Incarceration Fees $ 715.89
Law Library Fees $ 29,470.77
Revolving Fund Fees $ 31,284.97
Drug Court User Fees $ 2,846.00
Community
Service Fees $ 448.00
10. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
LUCY NJERI MUKUNJU 13-178-2010; UNPLTD PT SEC 05 11N 3W; PT OF SW4 SEC 5 11N 3W BEG 160FT WLY FROM SE/C BLK 58 STOCKYARDS 3RD ADD TH S50FT WLY TO PT 50FT SLY OF SW/C BLK 58 NLY50FT ELY TO BEG; BLOCK 000
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
End
of Consent Docket
11. Awards. Tabulation of bids from the Central
Purchasing Department with recommendation for selection of lowest and best bid:
11402587 Journeyman Electrician
District No. 2
12. Discussion and possible action to approve Resolution No. _______________ transition of the Free Fair Association's Board of Directors three-year terms, beginning on January, 2014. Office No. 1 election will be January 17, 2014. The Commissioners also must designate the terms of the Free Fair Association Directors from each district as Office No. 2 election will be extended to January, 2015, for a three year term to follow and Office No. 3 and extend the term of those offices through January, 2016, for an election to be held for a three year term. Requested by Brian Maughan, Commissioner, District No. 2, and has been approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
13. Discussion and possible action to approve Engineering Claim from Myers Engineering to ODOT for Oklahoma County Project 2-2009-A, Bridge approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending south approximately 1.5 miles. This claim is for the amount of $9,062.12 to be paid from County Improvement Road and Bridge Fund (CIRBF) held at ODOT. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
14. Discussion and possible action to approve Engineering Claim from Myers Engineering to ODOT for Oklahoma County Project 2-2009-A, Bridge approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending south approximately 1.5 miles. This claim is for the amount of $6,375.38 to be paid from County Improvement Road and Bridge Fund (CIRBF) held at ODOT. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
15. Discussion and possible action to approve Engineering Claim from Trent Construction to ODOT for Oklahoma County Project 2-2009-A, Bridge approaches on Harrah Road beginning at Junction SE 29th Street/SH-270 and extending south approximately 1.5 miles. This claim is for the amount of $74,237.25 to be paid from County Improvement Road and Bridge Fund (CIRBF) held at ODOT. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
16. Discussion and possible action for approval of Title Sheet for Oklahoma County Project 41-BR-2005 Bridge on Memorial Road 0.5 miles east of Triple X Road. Requested by Brian Maughan, County Commissioner, District No. 2.
17. Discussion and possible action to approve
an Agreement with the Department of the Army for the Design and Construction of
the Luther Road Emergency Streambank Projection Agreement pursuant to 74 O.S.
1004 (A) and (F) and 69 O.S. 601. The project will protect the integrity
of Luther Road by stabilizing the streambank from further erosion. This
agreement is in reference to Oklahoma County Project No. LTR-2011-1 (2-2011-B)
Luther Road Streambank Stabilization Project. Requested by Brian Maughan,
County Commissioner, District No. 2.
District No. 3
18. Discussion and possible action to approve agreement between the City of Edmond and the Board of County Commissioners for construction of a portion of Post Road between US Highway 66 and Danforth Road. Upon completion the City of Edmond will reimburse Oklahoma County for materials. The total cost of the materials shall not exceed $540,000.00. Payment will be made within 15 days upon completion and proper invoicing. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
District Attorney
19. Discussion and possible action to approve reimbursement admission fees in the amount of $211.00 for the Colorado U.S. District Court for Assistant District Attorney Gretchen Crawford. Admission is necessary to defend the County in Bankruptcy proceedings styled in Re: Colorado Customware, Case No. 13-22227 EEB. Requested by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
Emergency Management
20. Discussion and possible action for approval of Resolution No. ___________ to adopt the Oklahoma County Hazard Mitigation Plan, as tentatively approved by the Oklahoma Department of Emergency Management and FEMA, pending local adoption. Requested by David Barnes, Director, Emergency Management, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Engineering
21. Discussion and possible action to approve the updated Space Utilization Drawings for Project No. ANX-2010-2, Space Utilization Project for Oklahoma County Annex Building. This item includes a temporary move for the office of County Commissioners District No. 1 to the first floor west end. This temporary move is necessary to allow for the completion of the second floor build-out. Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)
OSU Extension
22. Discussion and possible action to approve Resolution No. ______________ calling for Election of Directors of Office No. 1 for Oklahoma County Free Fair Association, along with giving Notice of Election, filing period, date, place and time of election, and publication requirements for 2014. Requested by LaDonna Dunlop, Director, OSU Extension, and has been approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
Social Serivces
23. Discussion and possible action to approve contract modification between the Board of Oklahoma County Commissioners on behalf of Oklahoma County Social Services and RPHS Inc. to provide relief pharmacist services for the Oklahoma County Pharmacy. Modification increases not to exceed amount of contract from $4,000.00 to $9,000.00. Requisition No. 11403514 has been issued to RPHS, Inc., in the amount of $5,000.00 from General Fund/Social Services (1001/6100), contingent upon encumbrance of funds. Agreement to be effective upon approval by the Board of Oklahoma County Commissioners through June 30, 2014. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and has been approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
24. Approve
all claims,
list available for inspection in the office of the
25. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
26. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
27. Commissioners Comments/General Remarks:
28. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
29. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
11403230 Replacement of HVAC System in County Annex
CW14036 Oil & Lubricants
CW14005 Automotive Supplies
CW14075 Printing of Election Ballots
CW14024-2 Highway Construction Services
30. Executive Session for the purpose of discussing the following:
a. Pursuant
to 25 O.S. 307(B)(4), discussion regarding possible settlement of
Workers Compensation case on Jaimee Hite.
b.
Pursuant to 25 O.S. 307(B)(4), discussion
regarding possible settlement of Workers Compensation case on Billy Pugh.
31. Action regarding discussion regarding
possible settlement of Workers Compensation case on Jaimee Hite.
32. Action regarding discussion regarding
possible settlement of Workers Compensation case on Billy Pugh.
33. Adjourn at __________ until 9:00 a.m., Thursday, December 26, 2013.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board