BOARD OF
Thursday, December 26, 2013
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Thursday December 19, 2013.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, December 18, 2013, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 11, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $228,792.82 for period ending December 17, 2013, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 593388 through 593839 for Oklahoma County in the amount of $269,156.00 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Discussion and possible action to approve Resolution No. __________ designating James E. Kalkbrenner as Receiving Officer for Highway District No. 2, replacing Mark Durbin. Requested by Brian Maughan, County Commissioners, District No. 2. (Document Received)
8. Receive the following litigation:
Case No. CV-2013-2339 Judgment
9. Monthly Report of Fees for the month of November, 2013. (Document Received)
9N Restitution $ 33,881.77
9J Restitution $ 5,242.23
JJC Emergency $ 2,160.72
Escrow Cash Bond Depository Account 8202 $ 3,000.00
Culvert Pipe Sales Fund 8206 $ 1,495.90
Total Receipts $ 4,495.90
General
Fund $
339,872.57
Clerk Lien Fee Fund $ 7,869.61
UCC Central Filing Fund $ 55,737.32
Records Preservation Fund $ 63,240.00
OK Tax Comm. % of Doc Stamps $ 323,795.68
Mechanic Liens/Investments $ 30.93
Refunds $ 54,862.70
Total $ 845,408.81
10. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of
the Oklahoma County Clerk. This item is
broken or obsolete, and is too costly to repair, and with the requested
disposal will be junked in accordance with the provisions set forth in Title 19
Section 421. (Document Received)
One (1) Apple IPAD
16GB, c/n F241-00012, s/n
GB035JFLA90, acquired 09/21/2010 from PC Mall Gov. Inc., 220 Cooperative Way,
Ste 301, Herndan, VA 20171 for $629.00
11. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of
the Oklahoma County MIS . These items are broken or obsolete, and are
too costly to repair, and with the requested disposal will be junked in
accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) Catalyst
2950-48, c/n DP236-07000,
s/n FHK0631W02V, acquired 10/17/2002 from SBC Datacomm
for $2,876.80
One (1) Catalyst 2950-48,
c/n DP236-07002, s/n
FHK0631W02W, acquired 10/17/2002 from SBC Datacomm
for $2,876.80
One (1) Catalyst
2950-24, c/n DP236-07011,
s/n FHK0626Z137, acquired 10/17/2002 from SBC Datacomm
for $1,596.80
One (1) Catalyst
2950-12, c/n DP236-07024,
s/n FHK0631206A, acquired 10/17/2002 from SBC Datacomm
for $1,468.80
One (1) Catalyst
24-Port Switch Switch, c/n DP236-04318, s/n FOC1001Z1TK, acquired 01/25/2006
from SBC Telecom for $636.80
One (1) Catalyst
2950-24, c/n DP236-07020,
s/n FHK0626Y16G, acquired 10/17/2002 from SBC Datacomm
for $1,596.80
One (1) Catalyst
2950-24, c/n DP236-07022,
s/n FHK0626Y16A, acquired 10/17/2002 from SBC Datacomm
for $1,596.80
One (1) Catalyst
2950-48, c/n DP236-07010,
s/n FHK0631X02L, acquired 10/17/2002 from SBC Datacomm
for $2,876.80
One (1) Catalyst
2950-12, c/n DP236-07013,
s/n FHK0630Y1, acquired 10/17/2002 from SBC Datacomm
for $1,468.80
One (1) Netgear 24 Port Switch, c/n DP236-04668, s/n 1WW4045W00074, acquired
06/30/2010 from PC Mall Gov., 220 Cooperative Way, Ste. 301, Herndan, VA 20171 for $640.00
One (1) Catalyst
2950-48, c/n DP236-07005,
s/n FHK0631W02N, acquired 10/17/2002 from SBC Datacomm
for $2,876.80
One (1) Infocus XGA Multimedia Projector, c/n DP236-03704, s/n 11417, acquired 06/30/2001 from
Projector Superstore, 15945 N. 76, Scottsdale, AZ 85260 for $3,870.00
One (1) Compaq 4800
Micro Portable Projector, c/n
DP236-03802, s/n 7C25KGT1W009, acquired 07/08/2002 from Compaq Computer Corp.,
PO Box 277205, Atlanta, GA 30384 for $3,547.00
One (1) Gateway PC, c/n DP236-04023, s/n 34036486,
acquired 07/09/2004 from Gateay 2000, 610 Gateway
dr., North Sioux City, SD 57049 for $2,213.00
One (1) Sony Mavica Digital Camera, c/n DP236-03331, s/n 415419, acquired 07/07/1998 from
SAI Computers, 813 S. Evans St., Greenville, NC 27834 for $621.72
One (1) HP LaserJet
5SI Printer, c/n
DP236-03135, s/n 047710, acquired 07/02/1996 from Comark
Govt. Education, Inc., PO Box 70212, Chicago, IL 60673 for $2,626.27
One (1) Dell OptiPlex GX620 SFF PC, c/n DP236-04376, acquired 04/27/2006 from Dell
Marketing LP for $1,170.24
One (1) Savin 3799NF Fax Machine, c/n
DP213-00004, s/n A-3850990030, acquired 11/30/2005 from Stanley Systems, 2601
NW Expressway, Ste. 600, Oklahoma City, OK 73112 for $1,948.00
End
of Consent Docket
12. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW14022-2 Grocery Products
CW14025 Highway Materials & Supplies
CW14075 Printing of Election Ballots
County Clerk
13. Discussion and possible action for approval of the Commissioner Publication List for January through December 2014, pursuant to 25 O.S. 106. Requested by Carolynn Caudill, County Clerk. (Document Received)
14. Discussion and possible action to approve three (3) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and American Cadastre, LLC for recording of Real Estate documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
1. Bush Law Offices, Nichols Hills OK
2. McBride & Associates PC, OKC OK
3. Putnam North Family Medical Ctr, OKC OK
15. Discussion and possible action to approve nineteen (19) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and American Cadastre, LLC for recording of Uniform Commercial Code (UCC) documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
1. Access Capital Group LLC, Omaha NE
2. AgPreference ACA, Altus OK
3. BancFirst, Coweta OK
4. Brewer, Worten, Robinett, Bartlesville OK
5. City National Bank, Shenandoah, IA 51601
6. DABS, LLC, Tulsa OK
7. Davis & Tompson, Jay OK
8. FAA Credit Union, OKC OK
9. First State Bank, Commerce OK
10. Interbank, Enid OK
11. Intrust Bank, Wichita KS, OKC, Moore, Edmond OK
12. Masuda, Funai, Eifert & Mitchell Ltd, Chicago IL
13. Metropolitan Financial Services, Lawton OK
14. Oklahoma Employees Credit Union, OKC OK
15. Pioneer Telephone Cooperative Inc, Kingfisher OK
16. Republic Bank & Trust, Norman OK
17. Stampede Feeders, Scott City KS
18. Trident Fund 1 LLC, San Jose CA
19. Wheelen R-V Center Inc, Joplin MO
Emergency Management
16. Discussion and possible action for approval of Letter of Agreement between New Cingular Wireless PCS, LLC, and Oklahoma County, for use of space on the Emergency Management radio tower located at 10600 N.E. 71st Street, Oklahoma City, Oklahoma. This Letter of Agreement shall commence July 1, 2013, and end June 30, 2014. New Cingular Wireless PCS, LLC agrees to pay Oklahoma County an amount of $21,000.00. Requested by David Barnes, Director, Emergency Management and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
Engineering
17. Discussion and possible action to approve
Resolution No. ______________ amending the zoning
district of Oklahoma County, pursuant to Title 19 O.S. 868.16. from AA.-
Agricultural and Rural Residential District to Planned Unit Development
(PUD-2012-02) as recommended by the Oklahoma County Planning Commission in an
open meeting on November 14, 2013. The applicant proposes developing a
residential subdivision (Mayflower)
according to the RS-Urban Single Family Residential District with lots
approximately one half acre in size and an approximate 5 acre commercial
corner. The proposed development
encompasses approximately 160.64 acres. Requested by Tyler Gammon, Planning Director and approved by Stacey
Trumbo, County Engineer, and approved as to form and legality by Gretchen
Crawford, Assistant District Attorney.
(Document Received)
Planning Commission
18. Discussion and possible action to approve Resolution No. _____________ to appoint Irene
Martin to the Oklahoma County Planning Commission, effective immediately, term
ending June 2, 2015. This appointment is
recommended by Willa Johnson, County Commissioner, District
No. 1. Requested by Tyler Gammon,
Planning Director and approved by Gretchen Crawford, Assistant District
Attorney. (Document Received)
19. Discussion and possible action for approval
of Resolution No. __________ to appoint Jack Querry
to the Oklahoma County Board of Adjustment, effective immediately, term ending
December 31, 2016. This appointment is
recommended by Ray Vaughn, County Commissioner, District
No. 3. Requested by Tyler Gammon, Planning Director and reviewed by Gretchen
Crawford, Assistant District Attorney.
Recurring
Agenda Items:
20. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
21. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
22. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
23. Commissioners Comments/General Remarks:
24. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
25. Adjourn at __________ until 9:00 a.m., Thursday, January 2, 2014.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board