BOARD OF
January 28, 2015
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, January 23, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, January 21, 2015, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 9, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $5,976.68 for period ending January 20, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 619194 through 619710 for Oklahoma County in the amount of $358,950.30 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Monthly Report of Fees for the month of December, 2014. (Document Received)
Culvert Pipe Sales Fund 8206 $ 2,574.90
Total Receipts $ 2,574.90
General
Fund $ 451,489.72
Clerk Lien Fee Fund $ 6,886.35
UCC Central Filing Fund $ 59,355.92
Records Preservation Fund $ 74,180.00
OK Tax Comm. % of Doc Stamps $
422,747.28
Mechanic Liens/Investments $
18,141.94
Refunds $
203,905.99
Total $1,236,707.20
8. Receive the following litigation:
Case No. CIV-13-949-D Marshal s Sale
Case No. TC-2015-002 Tort Claim
9. Receive cancelled checks as follows: (Document Received)
Check No. 703017056 dated November 12, 2014 to First Impressions Parking Lot Striping LLC in the amount of $650.00. Vendor lost check. Re-issue on 1-28-15.
Check No. 111087974 dated December 31, 2014 to Harrington Service Center as requested by vendor due to outstanding credits that will be applied to account. Do no re-issue.
End
of Consent Docket
10. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW15036 Oil & Lubricants
District No. 1
11. Discussion and possible action to approve the agreement for Services between Schemmer Associates, Inc. and the Board of County Commissioners for Oklahoma County Project No. 186-BR-2014, Bridge Design Services for the Bridge Replacements of Bridge 186 and Boxcar Bridge located on N Harrah Road just south of NE 164th Street. The total amount of the contract shall not exceed $89,352.00. Requisition No. 11503882 has been issued to Schemmer Associates, Inc. in the amount of $89,352.00 from CBRIF/County Commissioners (1111/1200), contingent upon encumbrance of funds. Requested by Willa Johnson, County Commissioner, District No. 1, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
District No. 2
12. Discussion and possible action to approve Resolution No. ____________ to appoint a member of the Oklahoma County Board of County Commissioners and an alternate to the Association of Central Oklahoma Governments Board of Directors, effective immediately. Requested by Brian Maughan, County Commissioner, District No. 2 (Document Received).
13. Discussion and possible action to approve specific agreement with the City of Warr Acres to provide repair and reconstruction to Adams Drive between NW 42nd and NW 43rd, not to exceed thirty two thousand, seven hundred twenty five dollars and twenty two cents ($32,725.22). Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
14. Discussion and possible action to approve Resolution No. _____________ to appoint a member of the Oklahoma County Board of County Commissioners to the Oklahoma County Planning Commission, effective immediately. The term will expire based on the appointee s term of official office. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received).
District No. 3
15. Discussion and possible action to receive results of the January 16th, 2015 Oklahoma County Free Fair Board election. Requested by Ray Vaughn, County Commissioner, District No. 3.
OKLAHOMA COUNTY FREE FAIR BOARD
DISTRICT 1 Larry D. Jasper, Sr. 3 votes ran un-opposed
DISTRICT 2 Abraham Warren 1 vote ran un-opposed
DISTRICT 3 Ronda Le Hall 3 votes ran un-opposed
16. Discussion and possible action to approve Resolution No. __________ amending Resolution No. 266-14. Requested by Ray Vaughn, County Commissioner, District No. 3 and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Sheriff
17. Discussion and possible action to approve FY 2014-2015 contract between the Sheriff s Office and Telmate LLC. This is a new contract based on Telmate s bid for CW15018 Inmate Telephone and Video Visitation Services. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
18. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
19. Discussion
and possible action to approve Resolution No. __________ approving Blanket
Purchase Orders as submitted by each department, list available for inspection
in the office of the
20. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
21. Commissioners Comments/General Remarks:
22. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
23. Executive Session for the purpose of discussing the following:
a. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation or claim by Lashar Home Comfort Systems, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
b. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Penny Heins in TC-2014-42, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
c. To enter into executive session pursuant to 25 OS 307(B)(4), to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action, related to litigation styled Garrett Development v. BOCC, CV-14-1966, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation or proceeding in the public interest.
d. Pursuant to 25 O.S. 307(B) (4), to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action, related to claim of Antonio Badillo, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
e. Pursuant to 25 O.S. 307(B) (4), to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action, related to claim of Nathan McDonald, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
f. Pursuant to 25 O.S. 307(B) (4), to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action, related to claim of Rebecca Frownfelter, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
g. Pursuant to 25 O.S. 307(B) (4), to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action, related to claim of Ronald Walker, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
h. Pursuant to 25 O.S. 307(B) (4), to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action, related to claim of Joyce Boyd, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
24. Action regarding confidential communications between the Board and its attorney concerning a pending investigation or claim by Lashar Home Comfort Systems, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
25. Action regarding confidential communications between the Board and its attorney concerning a pending investigation, claim or action by Penny Heins in TC-2014-42, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
26. Action regarding confidential communications between the Board and its attorney concerning a pending investigation, claim or action, related to litigation styled Garrett Development v. BOCC, CV-14-1966, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation or proceeding in the public interest.
27. Action regarding confidential communications between the Board and its attorney concerning a pending investigation, claim or action, related to claim of Antonio Badillo, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
28. Action regarding confidential communications between the Board and its attorney concerning a pending investigation, claim or action, related to claim of Nathan McDonald, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
29. Action regarding confidential communications between the Board and its attorney concerning a pending investigation, claim or action, related to claim of Rebecca Frownfelter, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
30. Action regarding confidential communications between the Board and its attorney concerning a pending investigation, claim or action, related to claim of Ronald Walker, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
31. Action regarding confidential communications between the Board and its attorney concerning a pending investigation, claim or action, related to claim of Joyce Boyd, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
32. Adjourn at __________ until 9:00 a.m., Monday, February 2, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy