BOARD OF
October 5, 2015
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Thursday, October 01, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, September 30, 2015, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 11, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $5,695.16 for period ending September 29, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 634121 through 634463 for Oklahoma County in the amount of $226,033.25 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CJ-2015-1072 Notice of Alias Sheriff Sale
Case No. CJ-2014-5793 Confirm Sale
Case No. TC-2015-029 Tort Claim
Case No. TC-2015-030 Tort Claim
8. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
SQRL LLC 08-970-3700; PARK ESTATES ADDITION; LOT 009; BLOCK 004
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
9. Monthly Report of Fees for the month of August, 2015. (Document Received)
County
Assessor $1,103.50
10. Discussion and possible action for
approval of Tin Horn Installation. This item is in compliance with
Resolution No. 118-08. Requested by Stacey Trumbo, PE, County
Engineer. (Document Received)
1-2015-14 $432.85
11. Discussion and possible action for
approval of Tin Horn Sale. This item is in compliance with
Resolution No. 118-08. Requested by Stacey Trumbo, PE, County
Engineer. (Document Received)
1-2015-15 $290.01
End
of Consent Docket
District
No. 1
12. Discussion and possible action to approve advance payment for moving expenses as part of the Relocation Supplement for Ruth Trout, tenant of the following property: 2113 Hughson Ave., in the amount of $2,400.00, as stipulated under the Uniform Relocation Assistance and Real Property Act of 1970. This property is being acquired as part of the Oklahoma County Project E-2008-D, Crutcho Park Acquisition Project- CDBG-DR Phase 1. This claim is eligible for funding pursuant to the contract between Oklahoma County and the Oklahoma Department of Commerce (ODOC), as approved by the Board of County Commissioners on February 2, 2015. Payments are to be made only from monies made available to the ODOC by the U.S. Department of Housing and Urban Development (HUD) for the CDBG-Disaster Recovery. Upon approval, Oklahoma County will request funds from ODOC. Once funds are deposited to County Bond Fund 2032, Oklahoma County will encumber and pay the approved amount. Requested by Willa Johnson, County Commissioner, District No. 1.
13. Discussion and possible action to approve Offer to Sell Real Property and payment of claim wherein the Board of County Commissioners will purchase from Betty C. Lane the following real estate: Lot 06, Block 01, Boyd Acres Addition to Oklahoma County, Oklahoma, AKA 2101 Hughson, according to the recorded plat thereof together with all improvements and appurtenances thereunto for the amount of $107,500.00. This property is being acquired as part of the Oklahoma County Project E-2008-D, Crutcho Park Acquisition Project- CDBG-DR Phase 1. This claim is eligible for funding pursuant to the contract between Oklahoma County and the Oklahoma Department of Commerce (ODOC), as approved by the Board of County Commissioners on February 2, 2015. Payments are to be made only from monies made available to the ODOC by the U.S. Department of Housing and Urban Development (HUD) for the CDBG-Disaster Recovery. Upon approval, Oklahoma County will request funds from ODOC. Once funds are deposited to County Bond Fund 2032, Oklahoma County will encumber and pay the approved amount. The dollar amount contained in this agreement is based upon the Board of County Commissioner's original offer. This amount does not include any additional title requirements, pro-rated ad valorem taxes (if any), closing costs or relocation payments. Requested by Willa Johnson, County Commissioner, District No. 1.
District
No. 2
14. Discussion and possible action to approve Agreement between The City of Harrah, and Harrah Industrial & Economic Development Trust, and the Board of County Commissioners, to lease property for storage of road materials. Agreement shall begin July 1, 2015, and end June 30, 2016. Requested by Brian Maughan, Oklahoma County Commissioner, District No. 2, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
District
No. 3
15. Discussion and possible action to approve of an Agreement between the City of Edmond, and the Board of County Commissioners of Oklahoma County for reconstruction of Sorghum Mill Road between Air Depot and Midwest Blvd. Work includes but not limited to clearing, and grubbing right of way, replacement of road culvert crossings, correcting vertical curves, reconstructing roadway subgrade and placement of 5 inch of asphalt, installing guardrail to existing bridge. Total amount of agreement not to exceed $611,360.00, City of Edmond agrees to pay $550,000.00. Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County Clerk
16. Discussion
and possible action to receive the Oklahoma County Finance Authority Financial Statements for fiscal year ended June 30, 2015, and
2014 as performed by Arledge & Associates, P.C.
Certified Public Accountants. Requested by Carolynn
Caudill, Oklahoma County Clerk. (Document Received)
Planning
17. Discussion and possible action to approve Resolution No. ______________ to amend or not to amend the zoning as
provided in Title 19 O.S., 868.16 on a tract of land
from AA Agricultural and Rural Residential District to RA- Acreage
Residential District (Z-2015-06). The
Oklahoma County Planning Commission has recommended approval during a public
meeting on September 17th, 2015. The applicant proposes developing a
single-family, residential subdivision (Mystic
Lake) with approximately 108 lots on 153.359 acres. Location: NW 220th &
Pennsylvania Ave. (County Highway
District #3) Requested by Tyler
Gammon, Planning Director, and approved as to form and legality by Gretchen
Crawford, Assistant District Attorney.
(Document Received)
18. Discussion and possible action to approve
Resolution No. ________________ to amend or not to amend the zoning as
provided in Title 19 O.S., 868.16 on a tract of land from AA Agricultural
and Rural Residential District to PUD-2015-03.
The Oklahoma County Planning Commission recommended approval during a
public meeting on September 17, 2015.
The applicant proposes to develop a commercial tract (The Shoppes at Mystic Lake) within the
surrounding residential subdivision and will be governed by specific units
within the CG-Urban General Commercial and Office Districts as provided in
current Oklahoma County Zoning Regulations.
The tract of land encompasses 6.545 acres and is located at NW 220th
& Pennsylvania Ave. (County Highway District No.3) Requested by Tyler
Gammon, Planning Director, and approved as to form and legality by Gretchen
Crawford, Assistant District Attorney.
(Document Received)
Sheriff
19. Discussion and possible action to approve receipt of a letter from the Oklahoma State Bureau of Investigation (OSBI) where they are transferring title of two Livescans presently located in the booking area of the detention center from OSBI to the Oklahoma County Sheriff s Office. Oklahoma County Sheriff s Office will be responsible for all ongoing maintenance in the future. Both Livescans are at end of life. Oklahoma County Sheriff s Office has applied for grant funds for the replacement of both Livescans. We should know by the end of the month if the US Department of Justice approved the funding request. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received)
20. Discussion and possible action to approve request for acceptance of an award from the Oklahoma Highway Safety Office the Administrator of the National Highway Traffic Safety Administration Funds. This award is for continued funding of an additional deputy/instructor for the SIDNE program, overtime for deputies working traffic safety, occupant protection and DUI enforcement in Oklahoma County in an effort to continue reduction of injuries and deaths on Oklahoma County roadways. The award also includes instate travel, out of state travel and funds for the purchase of 10 radars. The total award is $331,500.00. The award will be accepted online by Captain David Baisden and will be approved online by the Chairman of the Board of County Commissioners. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received)
Recurring
Agenda Items:
21. Approve
all claims,
list available for inspection in the office of the
22. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
23. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
24. Commissioners Comments/General Remarks:
25. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
26. Executive Session for the purpose of discussing the following:
a. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Brandon T. Jones, TC-2015-02, and where on advice of its attorney, the Board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
27. Action regarding communications between the public body and its attorney concerning a pending investigation, claim or action by Brandon T. Jones, TC-2015-02, and where on advice of its attorney, the Board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
28. Adjourn at __________ until 9:00 a.m., Wednesday, October 14, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board