BOARD OF
November 12, 2015
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, November 6, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Monday, November 2, 2015, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 9, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $4,339.37 for period ending November 3, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 636140 through 636437 for Oklahoma County in the amount of $344,859.82 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received).
3-2015-04 $922.70
8. Receive the following litigation:
Case No. CJ-2015-1970 Demand for Jury Trial
Case No. CJ-2015-5957 Petition
Case No. CJ-2015-5888 Petition
Case No. CJ-2015-5984 Petition
Case No. CJ-2015-4495 Processing Fees
9. Monthly Report of Fees for the month of October, 2015. (Document Received)
Juvenile Justice Center $55,222.49
End
of Consent Docket
District No. 1
10. Discussion and possible action to approve payment for relocation expenses as part of the Relocation Supplement for Ruth Trout, tenant of the following property: 2113 Hughson Ave., in the amount of $15,750.00, as stipulated under the Uniform Relocation Assistance and Real Property Act of 1970. This property is being acquired as part of the Oklahoma Count Project E-2008-D, Crutcho Park Acquisition Project- CDBG-DR Phase 1. This claim is eligible for funding pursuant to the contract between Oklahoma County and the Oklahoma Department of Commerce (ODOC), as approved by the Board of County Commissioners on February 2, 2015. Payments are to be made only from monies made available to the ODOC by the U.S. Department of Housing and Urban Development (HUD) for the CDBG-Disaster Recovery. Upon approval, Oklahoma County will request funds from ODOC. Once funds are deposited to County Bond Fund 2032, Oklahoma County will encumber and pay the approved amount. Requested by Willa Johnson, County Commissioner, District No. 1, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County Clerk
11. Discussion and possible action to approve County Clerk s request to authorize Cato Ellis and Paul Gammon access to the County Clerks Oracle servers so they can perform their duties as directed by the County Clerk in fulfilling her statutory duties. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
Emergency Management
12. Discussion and possible action to approve Fire Equipment Agreement with the City of Choctaw, and the Board of County Commissioners. This agreement shall begin upon approval by the Board of County Commissioners, and end on June 30, 2016. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Engineering
13. Discussion and action for approval of Resolution No. __________ Oklahoma County's Five Year Bridge Replacement Plan for 2016-2020. This Resolution will not have to be revised until 2016 unless projects are added or deleted. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
Sheriff
14. Discussion and approval of an award from the United States Department of Justice 2015 National Criminal History Improvement Program Grant administered by the Oklahoma District Attorneys Council for the replacement of two fingerprint capture stations (Livescans) a Latent Workstation, which are at end of life and no longer supported by the manufacturer, Mug Shot Capture Station, Store and Forward and accessories. Award is for $64,343.11 and there is a cash match of $8,042.89. All programmatic reporting will be completed by Captain David Baisden of the Sheriff s Office. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received)
15. Discussion and possible action for approval of a Memorandum of Understanding by and between the Oklahoma County Sheriff s Office and Millwood Public Schools. Oklahoma County Sheriff s Office applied for and received a grant award for three (3) school resource officers from the U.S. Department of Justice, Office of Community Oriented Policing Services (COPS), COPS Hiring Program .Under the terms of the MOU Oklahoma County Sheriff s Office will provide one (1) of the two School Resource Officer to Millwood Public Schools and the USDOJ will pay 75% salaries and benefits for a period of three years and the school as agreed to match the other 25%. In addition Millwood Public Schools has agreed to provide 100% of the deputies salary the fourth year which is a requirement of the grant award. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received)
16. Discussion and possible action for approval of a Memorandum of Understanding by and between the Oklahoma County Sheriff s Office and Rosary Catholic School. Oklahoma County Sheriff s Office applied for and received a grant award for three (3) school resource officers from the U.S. Department of Justice, Office of Community Oriented Policing Services (COPS), COPS Hiring Program .Under the terms of the MOU Oklahoma County Sheriff s Office will provide one (1) of the two School Resource Officer to Rosary Catholic School and the USDOJ will pay 75% salaries and benefits for a period of three years and the school as agreed to match the other 25%. In addition Rosary Catholic School has agreed to provide 100% of the deputies salary the fourth year which is a requirement of the grant award. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received)
Recurring
Agenda Items:
17. Approve
all claims,
list available for inspection in the office of the
18. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
19. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
20. Commissioners Comments/General Remarks:
21. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
22. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW16069 Awards, Apparel & Promotional Items
23. Executive Session for the purpose of discussing the following:
a. To enter into executive session pursuant to 25 O.S. 307(B) (4), to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action, related to claim of Ryan Cook, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest;
24. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action, related to claim of Ryan Cook, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest;
25. Adjourn at __________ until 9:00 a.m., Wednesday, November 18, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy