BOARD OF
November 18, 2015
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, November 13, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Thursday, November 12, 2015, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
5. Discussion and possible action to approve annual coat drive in conjunction with Salvation Army, South OKC Rotary, and KFOR. Requested by Brian Maughan, Commissioner, District No. 2. (Document Received)
The
following items, No. 6 through 13, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $5,656.87 for period ending November 10, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 636438 through 636873 for Oklahoma County in the amount of $520,682.36 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
8. Receive the following litigation:
Case No. CJ-2015-1971 Condemnation Proceedings
Case No. CV-2015-2037 Appointment of Commissioners
9. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
SILVERNAIL LLC 13-080-6480; FLORAL PARK ADDITION; LOTS 5 & 6; BLOCK 010
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
10. Receive cancelled checks as follows: (Document Received)
Check No. 101000863 dated September 9, 2015 to AT&T in the amount of $4,425.10. Vendor never received check. Re-issue on 11-18-15.
11. Receive Depository
Fund Accounts Summary for the month of October, 2015. Requested by Forrest
Butch Freeman, Oklahoma County Treasurer. (Document Received).
12. Monthly Report of Fees for the month of September, 2015. (Document Received)
9N Restitution $ 37,102.22
9J Restitution $ 5,392.23
JJC Emergency $ 2,263.14
13. Monthly Report of Fees for the month of October, 2015. (Document Received)
Culvert Pipe Sales Fund 8206 $ 3,026.72
Total Receipts $ 3,026.72
General
Fund $
391,621.98
Clerk Lien Fee Fund $ 6,867.99
UCC Central Filing Fund $ 58,080.06
Records Preservation Fund $
71,300.00
OK Tax Comm. % of Doc Stamps $ 365,126.77
Mechanic Liens/Investments $ 40,265.35
Refunds $
412,501.94
Total $1,345,764.09
Court
Fund Bank
of Oklahoma Revolving
Beginning Balance $2,293,154.08 $ 297,050.44
Deposits & Canceled Vouchers $1,031,388.37 $ 42,211.63
Disbursements $ 2,574,135.40 $ 55,955.10
Ending Balance $ 750,407.05 $ 283,306.97
Sheriff Fees $ 113,260.73
Sheriff Incarceration Fees $ 2,032.74
Law Library Fees $ 37,045.81
Revolving Fund Fees $ 45,105.34
Drug Court User Fees $ 1,995.37
Community
Service Fees $ 252.00
Election
Board $ 11,448.48
9N Restitution $ 37,102.22
9J Restitution $ 5,392.23
JJC Emergency $ 2,452.26
Planning Commission Inspection Fee Fund $ 43,713.03
Planning Commission State Building Code Fund $ 2,872.00
Planning Commission Fee Fund Report $ 15,626.75
End
of Consent Docket
14. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW16069 Awards, Apparel & Promotional Items
District No. 1
15. Discussion and possible action for the approval of the Mutual Cooperation Agreement between the City of Del City and Oklahoma County pursuant to Title 69, O.S. 1903 (B)and Title 11, O.S. 36-113(D) for road improvements associated with the reconstruction of Sunnylane Road from Reno Ave to 4th in Del City. Upon completion, the Municipality shall reimburse the County for material, labor and equipment costs in an amount not to exceed $42,747.32. This Agreement shall become effective upon adoption and shall terminate on June 30, 2016. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
16. Discussion and possible action for the
approval of the Mutual Cooperation Agreement between the City of Del City and Oklahoma
County pursuant to Title 69, O.S. 1903 (B)and Title 11, O.S. 36-113(D) for
road improvements associated with the reconstruction of Sunnylane Road from
Reno Ave south to I-40 in Del City. Upon completion, the Municipality shall
reimburse the County for material, labor and equipment costs in an amount not
to exceed $57,391.09. This Agreement shall become effective upon adoption and
shall terminate on June 30, 2016. Requested by Willa Johnson, Commissioner,
District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant
District Attorney.
17. Discussion and possible action to approve the Demolition Contract between Midwest Wrecking Company and the Board of County Commissioners for Oklahoma County Project No. E-2008-D, Demolition and Removal of Properties for Crutcho Park Acquisition Project CDBG 1. The total amount of the contract shall not exceed $66,370.00. This Agreement is eligible for funding pursuant to the contract between Oklahoma County and Oklahoma Department of Commerce, as approved by the Board of County Commissioners on February 2, 2015. Payments are to be made only from monies made available to the Oklahoma Department of Commerce (ODOC) by the U.S. Department of Housing and Urban Development (HUD) for the CDBG-Disaster Recovery Program. Upon receipt of invoice, Oklahoma County will request funds from ODOC. Once funds are deposited to County Bond Fund/Crutcho Project (20323130), Oklahoma County will encumber and pay vendor the approved amount. Requested by Willa Johnson, County Commissioner, District No. 1, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
18. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
19. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
20. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
21. Commissioners Comments/General Remarks:
22. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
23. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW16028 Janitorial Supplies
24. Executive Session for the purpose of discussing the following:\
a. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim by the Department of Justice and their proposed Consent Decree, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
b. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Meadows V. Whetsel, et al. CIV-14-1030-HE, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
c. Pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action in BOCC v. Oklahoma City SMSA Tower Holdings, CV-15-1364, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
d. Pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action in BOCC v.TLW Properties, CV-15-1947 and CV-15-1949 and BOCC v. TLW-SDW LLC, CV-15-1948, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
25. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim by the Department of Justice and their proposed Consent Decree, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
26. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Meadows V. Whetsel, et al. CIV-14-1030-HE, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
27. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action in BOCC v. Oklahoma City SMSA Tower Holdings, CV-15-1364, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
28. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action in BOCC v.TLW Properties, CV-15-1947 and CV-15-1949 and BOCC v. TLW-SDW LLC, CV-15-1948, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
29. Adjourn at __________ until 9:00 a.m., Wednesday, November 25, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy