BOARD OF
November 25, 2015
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, November 20, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, November 18, 2015, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 10, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $2,541.82 for period ending November 17, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 636874 through 637135 for Oklahoma County in the amount of $253,580.95 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CJ-2015-6187 Foreclosure
Case No. CJ-2015-3460 Judgment
Case No. CJ2015-1072 Sheriff Sale
Case No. CJ-2015-4495 Processing Fees
Case No. TC-2015-032 Tort Claim
Case No. CJ-2015-6195 Foreclosure
Case No. CJ-2014-6929 Notice of Sheriff s Office
8. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
1-2015-17 $854.81
2-2015-19 $ 702.40
9. Discussion and possible action to approve Resolution No.___________ to surplus equipment from the inventory of the Oklahoma County Sheriff. These items have been declared surplus and are to be sold as scrap in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) Ford Pickup,
c/n B301-00044, s/n 1FTRF17W81NB15035, acquired 03/31/2001 from Reynolds Ford,
PO Box 23138, Oklahoma City, OK 73132 for $15,624.00
One (1) 2004 Chevrolet
Tahoe, c/n B301-00054, s/n 1GNEK13K14R230106, acquired 01/26/2004 from Hudiburg
Chevrolet, I-40 & Hudiburg Dr., Oklahoma City, OK 73110 for $29,191.00
One (1) 1999 Ford
Crown Victoria, c/n B612-00193, s/n 2FAFP71W1XX162495, acquired 02/22/1999 from
an unknown vendor for $20,189.75
One (1) 2002 Ford
Crown Victoria, c/n B612-00235, s/n 2FAFP71W92X114073, acquired 01/08/2002 from
an unknown vendor for $21,068.00
One (1) 1999 Ford
Crown Victoria, c/n B612-00255, s/n 2FAFP71W1XX141971, acquired 11/27/2002 from
Missouri State Highway Patrol, 1510 E. Elm St/. Jefferson City, MO 65102 for
$11,000.00
One (1) 1999 Ford
Crown Victoria, c/n B612-00258, s/n 2FAFP71W1XX226020, acquired 06/08/1999 from
Missouri State Highway Patrol, 1510 E. Elm St/. Jefferson City, MO 65102 for
$11,000.00
One (1) 2006 Dodge
Charger, c/n B612-00299, s/n 2B3KA43G86H334692, acquired 03/07/2006 from Bob
Howard Chrysler Jeep Dodge, Inc., PO Box 14580, Oklahoma City, OK 73113 for
$20,800.00
One (1) 2006 Dodge
Charger, c/n B612-00316, s/n 2B3KA43G26H334676, acquired 04/10/2006 from Bob
Howard Chrysler Jeep Dodge, Inc., PO Box 14580, Oklahoma City, OK 73113 for
$20,800.00
One (1) 2006 Dodge
Charger, c/n B612-00317, s/n 2B3KA43G66H334691, acquired 04/10/2006 from Bob
Howard Chrysler Jeep Dodge, Inc., PO Box 14580, Oklahoma City, OK 73113 for
$20,800.00
10. Discussion
and possible action to approve Resolution No.___________ disposing of equipment from the
inventory of the Oklahoma County Treasurer. This item is broken or obsolete,
and is too costly to repair, and with the requested disposal will be junked in
accordance with the provisions set forth in Title 19 Section 421. (Document
Received)
One (1) Dell OpriPlex
GX620 PC, c/n C236-01817, s/n 83R5PB1, acquired 08/28/2006 from Dell Marketing
LP, PO Box 676021, Dallas, TX 75267 for $1648.18
End
of Consent Docket
District No. 1
11. Discussion and possible action to approve a Utility, Encroachment and ROW Affidavit to ODOT for J/P #28621(04), Oklahoma County Project 149-BR-2005, Bridge on Hiwassee 0.83 miles south of Wilshire. Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)
12. Discussion and possible action for approval of ODOT Final Invoice for Oklahoma County Project 1-2012-A, Mill and Overlay Britton Road from Indian Meridian to Triple X. Rd. The amount due this invoice is $1,690.23. Requisition No. 11603938 has been issued to Oklahoma Department of Transportation in the amount of $1,690.23 from Highway Cash/ District No. 1 (11191000), contingent upon encumbrance of funds. Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)
13. Discussion and possible action to approve Agreement for Right-of-Way Acquisition Services between Pinnacle Consulting Management Group, Inc. and Oklahoma County for Project No. 38-BR-2005, Right-of-Way Acquisition Services for Bridge on NE 164th Street, 0.9 miles east of Dobbs Rd. This contract equals a total amount not to exceed $10,350.00. Requisition No. 11603963 is issued to Pinnacle Consulting Management Group, Inc. in the amount of $10,350.00 from CBRI Fund (11116120), contingent upon encumbrance of funds. Requested by Willa Johnson, County Commissioner, District No. 1, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
District No. 2
14. Discussion and possible action to approve Resolution No. __________ for Change Order 001 to the contract between ODOT and Reece Construction Co. for underruns and overruns of construction materials in regards to Oklahoma County Project 63-BR-2008, Bridge Project on Wilshire east of Triple X. Rd.,STP-155C(801)CI, J/P 27840(04). The Change Order shows an amount of $-29,798.75. The final costs of this work may be reflected in the final apportionment from ODOT. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
15. Discussion and possible action for approval of ODOT Final Invoice for Oklahoma County Project 1-2010-B, Intersection Improvements at Hickman and NE 10th Street. The amount due this invoice is $5,444.61. Requisition No. 11603971 has been issued to Oklahoma Department of Transportation in the amount of $5,444.61 from Highway Cash/ District No. 2 (11192000), contingent upon encumbrance of funds. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
16. Discussion and possible action to approve a Mutual Cooperative Agreement between the Oklahoma City Public Schools, and Oklahoma County, pursuant to Title 19, O.S. Section 339, paragraph 17 authorizes the County to utilize county-owned equipment, labor and supplies at their disposal on property owned by county, public schools, two year colleges or technical branches of colleges that are members of the Oklahoma State System of Higher Education. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
District No. 3
17. Discussion and possible action for approval to place a cork board
cabinet in an office on the 11th floor of the Courthouse (old Jail).
This will be used to display the Sheriff s monthly Character Trait
newsletter. Requested by Ray Vaughn, County Commissioner, District No. 3.
County Clerk
18. Discussion and possible action to approve the Annual ACA Reporting Sold Case Application between Medcom and Oklahoma County for the Annual ACA Employer Reporting Services. This item was approved by the Budget Board, on October 19, 2015. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
Engineering
19. Discussion and possible action for
approval of Application Form for the 2020
Federal Fiscal Year Surface Transportation Program for funding for Waterloo
Road from I-35 to Douglas Boulevard. Requested by Brian Maughan, County
Commissioner, District No. 2. (Document Received)
20. Discussion and possible action to approve Resolution No. __________ for EC-1683 selecting CEC Corporation as Oklahoma County's Bridge Inspection Firm for compliance with National Bridge Inspection Standards. The Bridge Inspection Contract will be effective April 1, 2016, through March 31, 2018. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
Sheriff
21. Discussion and possible action for approval of a Memorandum of Understanding by and between the Oklahoma County Sheriff s Office and Santa Fe South Schools, LLC. Oklahoma County Sheriff s Office applied for and received a grant award for three (3) school resource officers from the U.S. Department of Justice, Office of Community Oriented Policing Services (COPS), COPS Hiring Program . Under the terms of the MOU Oklahoma County Sheriff s Office will provide one (1) of the two School Resource Officer to Santa Fe South Schools and the USDOJ will pay 75% salaries and benefits for a period of three years and the school as agreed to match the other 25%. In addition Santa Fe South Schools has agreed to provide 100% of the deputies salary the fourth year which is a requirement of the grant award. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
22. Approve
all claims,
list available for inspection in the office of the
23. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
24. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
25. Commissioners Comments/General Remarks:
26. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
27. Executive Session for the purpose of discussing the following:
a. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Southwestern Bell Telephone dba AT&T Oklahoma in TC-2015-7, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
b. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Southwestern Bell Telephone dba AT&T Oklahoma in TC-2015-9, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
c. Pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action in BOCC v.TLW Properties, CV-15-1947 and CV-15-1949 and BOCC v. TLW-SDW LLC, CV-15-1948, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
28. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Southwestern Bell Telephone dba AT&T Oklahoma in TC-2015-7, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
29. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Southwestern Bell Telephone dba AT&T Oklahoma in TC-2015-9, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
30. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action in BOCC v.TLW Properties, CV-15-1947 and CV-15-1949 and BOCC v. TLW-SDW LLC, CV-15-1948, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
31. Adjourn at __________ until 9:00 a.m., Wednesday, December 2, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy