BOARD OF
December 16, 2015
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, December 11, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, December 9, 2015, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 11, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $27,068.52 for period ending December 8, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 637687 through 638228 for Oklahoma County in the amount of $424,320.68 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CJ-2015-6521 Judgment
Case
No. CJ-15-4495 Judgment
Case No. TD-201500015 Application for Quiet Zone
8. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
1-2015-18 $522.92
9. Receive Depository Fund Accounts Summary for the month of November, 2015. Requested by Forrest Butch Freeman, Oklahoma County Treasurer. (Document Received).
10. Monthly Report of Fees for the month of October, 2015. (Document Received)\
County Assessor $ 1,517.50
11. Monthly Report of Fees for the month of November, 2015. (Document Received)
County Assessor $ 1,748.50
9N Restitution $37,102.22
9J Restitution $ 5,392.23
JJC Emergency $ 2,452.26
Planning Commission Inspection Fee Fund $12,444.00
Planning Commission State Building Code Fund $43,937.53
Planning Commission Fee Fund Report $18,011.92
End
of Consent Docket
12. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW16025-2 Highway Materials & Supplies
District
No. 2
13. Discussion and possible action for approval of a Purchase Contract between ODOT and Oklahoma County for the purchase of a Caterpillar RM-300 Rotary Mixer from Statewide Contract SW192 for use by District No. 2. The total purchase price equals $431,039.00. $206,039.00 will be paid by District No. 2 Highway Cash. The remaining $225,000.00 will be paid through the County Road Machinery and Equipment Revolving Fund and monthly payments shall be made to ODOT by District No. 2 by lease purchase. The lease purchase agreement with ODOT will be presented for BOCC approval when received. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
District No. 3
14. Discussion and possible action for approval of a Purchase Contract between ODOT and Oklahoma County for the purchase of a 2015 Schwarze Road Patcher from Statewide Contract SW195 for use by District No. 3. The total purchase price equals $199,084.25. $19,084.25 will be paid by District No. 3 Highway Cash. The remaining $180,000.00 will be paid through the County Road Machinery and Equipment Revolving Fund and monthly payments shall be made to ODOT by District No. 3 by lease purchase. The lease purchase agreement with ODOT will be presented for BOCC approval when received. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
15. Discussion and possible action to accept the Lien Waiver for Oklahoma County Project MAC-2007-1, MacArthur Blvd. from Covell to Edmond Road, STP-155(917)AG, J/P#28767(04). This property is located in the Southwest Quarter of Section 22, Township 14 North, Range 4 West of the Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked). Easement for this property (Parcel 9) has been accepted and approved by the Board of County Commissioners on September 2, 2015, and recorded in Book 12919, Page 440. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Social
Services
16. Discussion and possible action to approve
Resolution
No. _____________, creating the Community Support Grant Team. This
team will make recommendations to the Board of County Commissioners in relation
to awarding Community Service Grant applications. Requested by Christi
Jernigan, Director, Oklahoma County Social Services, and has been approved as
to form and legality by Aaron Etherington, Assistant District Attorney. (Document
Received)
Recurring
Agenda Items:
17. Approve
all claims,
list available for inspection in the office of the
18. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
19. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
20. Commissioners Comments/General Remarks:
21. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
22. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW16022-2 Grocery Products
23. Executive Session for the purpose of discussing the following:
a. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Artussee v. BOCC, Okmulgee County Case No. CJ-2014-163, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
24. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Artussee v. BOCC, Okmulgee County Case No. CJ-2014-163, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
25. Adjourn at __________ until 9:00 a.m., Wednesday, December 23, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy