BOARD OF
December 9, 2015
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, December 4, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, December 2, 2015, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 8, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $2,521.15 for period ending December 1, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 637600 through 637686 for Oklahoma County in the amount of $221,631.79 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CJ-2014-4469 Motion to Confirm Sale and Notice of Hearing
Case No. CJ-2015-6386 Petition
Case No. TC-2015-033 Tort Claim (a)
Case No. TC-2015-033 Tort Claim (b)
Case No. CJ-2015-6415 Notice to Vacate Right of Way
Case No. CJ-2015-6451 Summons Board of County Commissioners
8. Monthly Report of Fees for the month of November, 2015. (Document Received)
Juvenile Justice Center $527,967.30
End
of Consent Docket
District No. 2
9. Discussion and possible action to approve a Resolution No. _________ for the Board of County Commissioners to receive a donation from OG&E in regards to the Oklahoma County Luther Road Streambank Stabilization Project. OG&E desires to donate $60,000.00 to support the County's efforts in stabilizing the streambank with the indirect result of protecting an electrical tower owned by OG&E. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
10. Discussion and possible action to approve the posting of notices in the Annex, Courthouse and ICB building which announces an Open House event on Jan. 14th 2016 for the Oklahoma County Community Sentencing Department. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
11. Discussion and possible action for approval of a Purchase Contract between ODOT and Oklahoma County for the purchase of a Caterpillar RM-300 Rotary Mixer from Statewide Contract SW192 for use by District No. 2. The total purchase price equals $431,039.00. $206,039.00 will be paid by District No. 2 Highway Cash. The remaining $225,000.00 will be paid through the County Road Machinery and Equipment Revolving Fund and monthly payments shall be made to ODOT by District No. 2 by lease purchase. The lease purchase agreement with ODOT will be presented for BOCC approval when received. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
12. Discussion and possible action for the Board of County Commissioners of Oklahoma County to approve to allow the use of the Jury Assembly Room by the Project Safe Neighborhoods Committee (PSN), a United States Department of Justice Program, for a Probation Parole Re-Entry Program from 6:00 p.m. 8:00 p.m. on the following dates in 2016: January 21, March 17, May 19, July 21, September 15, and November 17, 2016. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
District No. 3
13. Discussion and possible action for approval of a Purchase Contract between ODOT and Oklahoma County for the purchase of a 2015 Schwarze Road Patcher from Statewide Contract SW195 for use by District No. 3. The total purchase price equals $199,084.25. $19,084.25 will be paid by District No. 3 Highway Cash. The remaining $180,000.00 will be paid through the County Road Machinery and Equipment Revolving Fund and monthly payments shall be made to ODOT by District No. 3 by lease purchase. The lease purchase agreement with ODOT will be presented for BOCC approval when received. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received).
County Clerk
14. Discussion and possible action to approve 2016 Oklahoma County Board of County Commissioners Schedule of Regular Meetings. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
Emergency Management
15. Discussion and possible action for renewal of Agreement for Sub-Grant of Emergency Management Performance Grant Program (EMPG) Funds between the Oklahoma Department of Emergency Management and Oklahoma County, to receive a portion of the funds awarded to the State of Oklahoma under the FEMA Emergency Management Preparedness Grant Program. If approved, Oklahoma County Emergency Management is to receive $60,000.00 with payment made on a quarterly basis. The Director of Oklahoma County Emergency Management shall be designated as agent for the sub-grant. This Agreement shall commence upon approval of the Board and approval of State Emergency Management, and shall terminate September 30, 2016. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
IT
16. Discussion and possible action to approve the installation of Cox Communication internet at District 3 yard, 11500 N Hudson Ave, Oklahoma City, OK 73114. The monthly cost will not exceed Five Hundred Twenty Five and no cents ($525.00). District 3 will pay Two Hundred Fourteen and Fifty Five Cents ($214.55) a month. Information Technology will pay Three Hundred Ten and Forty Five Cents ($310.45) a month. Requisition No. 11604094 has been issued to Cox Communications Inc. in the amount of $3,725.40 from General/IT/Subscriptions (1001/270/54030), and Requisition No. 11604243 in the amount of $2574.60 from General/IT/Subscriptions (1001/270/54030) contingent upon encumbrance of funds. Requested by Rob Teel, Director, IT, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Planning
17. Discussion and possible action to approve Resolution No. _____________ to amend or not to amend the zoning as provided in Title 19 O.S., 868.16 on a tract of land from IU - Urban Industrial District to CH Highway Commercial District (Z-2015-08). The Oklahoma County Planning Commission has recommended approval during a public meeting on November 19th, 2015. The applicant proposes to use the property for semiannual sales of fireworks and future businesses allowed in the CH zoning district. The property is located at 6800 NE 23rd St. (County Highway District No. 1) Requested by Tyler Gammon, Director, Planning, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
18. Discussion and possible action to approve Resolution No. _____________ to amend or not to amend the zoning as provided in Title 19 O.S., 868.16 on a tract of land from AA Agricultural and Rural Residential District to CG Urban General Commercial and Office District (Z-2015-09). The Oklahoma County Planning Commission has recommended approval during a public meeting on November 19th, 2015. The applicant proposes to develop a Personal Storage Facility with the ability to store boats and RVs as well as additional businesses under the permitted uses in CG zoned districts. The property is located south of Waterloo Rd. (248th) and N. Portland Ave. (County Highway District No. 3) Requested by Tyler Gammon, Director, Planning, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Sheriff
19. Discussion and possible action to approve the Chairman to sign and return Notice of Violations from the Oklahoma State Department of Health for deficiencies and plan of correction at the Oklahoma County Jail, 201 North Shartel, Oklahoma City, Oklahoma. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received).
Recurring
Agenda Items:
20. Approve
all claims,
list available for inspection in the office of the
21. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
22. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
23. Commissioners Comments/General Remarks:
24. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
25. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW16005 Automotive Supplies
CW16036 Oil & Lubricants
26. Executive Session for the purpose of discussing the following:
a. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Cortez Meadows v. BOCC et al., Case No. CIV-14-1030-HE, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
27. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Cortez Meadows v. BOCC et al., Case No. CIV-14-1030-HE, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
28. Adjourn at __________ until 9:00 a.m., Wednesday, December 16, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy