BOARD OF COUNTY COMMISSIONERS
9:00 a.m.
February 11, 2015
320 Robert S. Kerr, Room 103
Oklahoma City, OK
1. Call to order.
2. Notice of the meeting was posted Friday, February 6, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Monday, February 2, 2015, prepared by the County Clerk as authorized by statute (19 O.S. § 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
5. Discussion and possible action to approve Resolution No. __________ commending Sgt. John Rose and Deputy John Albert for public service. Requested by Brian Maughan, Commissioner, District No. 2. (Document Received)
The following items, No. 6 through 13, are Consent Items and are routine in nature:
6. Discussion and possible action to approve Resolution No. _________ designating Mary Prince as Receiving Officers for Oklahoma County Juvenile Bureau replacing Viola Williams. Viola Williams has retired. Requested by James L. Saffle, Director, Juvenile Bureau. (Document Received)
7. Approve Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $9,944.66 for period ending February 3, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
8. Approve Employee Benefit Trust Warrant No. 620110 through 620550 for Oklahoma County in the amount of $248,283.70 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
9. Receive the following litigation:
Case No. CJ-2015-496 Petition
Case No. CJ-2015-469 Petition
Case No. CJ-2015-587 Petition
Case No. CJ-2014-5584 Petition
Case No. CJ-2015-388 Petition
Case No. CJ-2015-195 Vacate
Case No. CJ-2015-701 Judgment
10. Monthly Report of Fees for the month of December, 2014. (Document Received)
County Assessor $ 1,451.25
11. Monthly Report of Fees for the month of January, 2015. (Document Received)
Culvert Pipe Sales Fund 8206 $ 675.46
Total Receipts $ 675.46
General Fund $ 318,731.75
Clerk Lien Fee Fund $ 6,984.56
UCC Central Filing Fund $ 55,056.60
Records Preservation Fund $ 62,920.00
OK Tax Comm. % of Doc Stamps $ 263,785.25
Mechanic Liens/Investments $ 15,521.78
Refunds $ 178,788.83
Total $ 901,788.77
Juvenile Justice Center $305,605.07
12. Receive cancelled checks as follows: (Document Received)
Check No. 1001364662 dated December 1, 2014 to MTM Recognition Corporation in the amount of $68.50. Duplicate Payment. No re-issue.
Check No. 403002312 dated February 2, 2015 to Taylor S. Wicks in the amount of $1,667.13. Duplicate payment. Original check was issued on January 21, 2015. Do not re-issue.
13. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
BRITTNEY D. HINES 02-008-9225; DAYS HASSMAN PARK ADDITION; LOT 009; BLOCK 004
HAROLD R. CHEATHAM 13-163-5050; DYKINS HEIGHTS ADDITION; LOTS 13 THRU 16; BLOCK 008
HAROLD R. CHEATHAM 03-867-1980; MCNABB PARK ADDITION; LOTS 3 & 4 & TRI TR OUT OF E SIDE OF LOT 5 BEING 10FT ON N & EXTENDS TO SE/C; BLOCK 008
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions. Requested by Forrest “Butch” Freeman, County Treasurer. (Document Received)
End of Consent Docket
District No. 2
14. Discussion and possible action for acceptance of a Bank Protection Easement for Oklahoma County Project LTR-2011-1, Luther Road Streambank Stabilization Project. The property (Parcel D & E1) is located in the Southeast Quarter of Section 21, Township 12 North, Range 01 East of the Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked). This Easement is being granted to Oklahoma County by Anthony and Deborah Buck, husband and wife, in the amount of $3,300.00. Requisition No. 11504699 has been issued to Anthony and Deborah Buck, in the amount of $3,300.00 from Highway Cash/Highway District No. 2 (1110/9205), contingent upon encumbrance of funds. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
District No. 3
15. Discussion and possible action to accept an Easement and Temporary Easement for Oklahoma County Project 26A-BR-2010, Bridge 192nd Street 0.2 miles west of Council Road, BRFY-115C(916)CO, J/P #28765(04), (Parcel 2). This Easement is located in the Northeast Quarter (NE/4) of Section Thirty (30), Township Fourteen North (14N), Range Four West (4W), of the Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked). This Easement is being granted to Oklahoma County by George Briscoe, Trustee of the George A. Briscoe Trust, u/t/a 7/28/2000, and Beverly Briscoe, Trustee of the Beverly A. Briscoe Trust, u/t/a 7/28/2000, in the amount of $1,600.00. Requisition No. 11504833 has been issued to George Briscoe in the amount of $800.00 from Highway Cash/Highway District No. 3 (1110/9300), and Requisition No. 11504834 has been issued to Beverly Briscoe in the amount of $800.00 from Highway Cash/Highway District No. 3 (1110/9300), contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
16. Discussion and possible action for approval of an agreement between the City of Edmond and the Board of County Commissioners of Oklahoma County for the re-construction of Sorghum Mill Rd. between Midwest Blvd and Douglas Blvd. Agreement includes re-building approximately one mile of the 24 ft. wide roadway on the existing roadway alignment. Total amount of project not to exceed $360,000.00. Requested by Ray Vaughn, County Commissioner District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County Clerk
17. Discussion and possible action to approve the publishing of the annual Oklahoma County payroll records as required by Title 19, O.S. 2001 § 444. It shall be the mandatory duty of the Board of County Commissioners to be caused to be published a full and complete report of all the County employees and their salaries paid annually. Requested by Carolynn Caudill, County Clerk. (Document Received)
18. Discussion and possible action to receive the 2014 Mineral Interest Report as required by Title 60 O.S. § 658.1 as prepared by the Office of the Oklahoma State Treasurer. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
District Attorney
19. Discussion and possible action to enter into Interlocal Cooperation Agreement with the Oklahoma Department of Mental Health and Substance Abuse Services to provide on-site mental health services to persons incarcerated in the Oklahoma County Detention center who have been judicially declared mentally incompetent in order to restore those persons to competency. Requested by Aaron Etherington, Assistant District Attorney. (Document Received)
Sheriff
20. Discussion and possible action to approve submission of the Federal Annual Certification Report for the Chairman’s signature. The report will then be filed with the United States Department of Justice and the United States Department of the Treasury, as required, to maintain eligibility for the receipt of Federal Asset Forfeiture funds and equipment. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received)
Recurring Agenda Items:
21. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
22. Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
23. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
24. Commissioners Comments/General Remarks:
25. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
26. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
11503914 Investors Capital Building – ADA Water Closet Upgrade – ICB-2014-1
27. Adjourn at __________ until 9:00 a.m., Wednesday, February 18, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill, County Clerk
TITLE: SECRETARY TO: Board of County Commissioners
SIGNATURE: Carolynn Caudill, by:
County Clerk Deputy