BOARD OF COUNTY COMMISSIONERS
9:00 a.m.
February 18, 2015
320 Robert S. Kerr, Room 103
Oklahoma City, OK
1. Call to order.
2. Notice of the meeting was posted Friday, February 13, 2015.
3. Prayer and Pledge of Allegiance.
4. Discussion and possible action to approve Resolution No. _____________honoring the memory of Jann Davenport and to extend our condolences to her family. Requested by Brian Maughan, Commissioner, District No. 2. (Document Received)
5. Approve the minutes of the meeting of Wednesday, February 11, 2015, prepared by the County Clerk as authorized by statute (19 O.S. § 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The following items, No. 6 through 11, are Consent Items and are routine in nature:
6. Approve Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $79,829.28 for period ending February 10, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 620551 through 620962 for Oklahoma County in the amount of $369,716.81, and claim numbers 615182, 615222, 615223, 617456, 617457 and 617458 in the amount of $1,032,386.13 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
8. Receive the following litigation:
Case No. CJ-2015-734 Complaint
Case No. CJ-2014-1397 Amended Petition
Case No. CJ-2015-627 Complaint
Case No. CV-2015-19 Notice of Hearing
Case No. TC-2015-005 Tort Claim
9. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
1-2015-01 $ 871.53
3-2015-01 $1,550.11
10. Monthly Report of Fees for the month of January, 2015. (Document Received)
Court Fund Bank of Oklahoma Revolving
Beginning Balance $2,077,017.24 $ 194,408.16
Deposits & Canceled Vouchers $1,133,879.29 $ 42,252.99
Disbursements $2,161,227.39 $ 42,213.70
Ending Balance $1,049,669.14 $ 194,447.45
Sheriff Fees $ 113,478.93
Sheriff Incarceration Fees $ 917.01
Law Library Fees $ 37,989.06
Revolving Fund Fees $ 50,468.05
Drug Court User Fees $ 2,312.90
Community Service Fees $ 175.00
Election Board $ 61,844.08
Planning Commission Inspection Fee Fund $ 44,669.53
Planning Commission State Building Code Fund $ 6,324.75
Planning Commission Fee Fund Report $ 20,912.50
9N Restitution $ 36,725.22
9J Restitution $ 5,392.23
JJC Emergency $ 2,332.14
11. Receive Depository Fund Accounts Summary for the month of January, 2015. Requested by Forrest “Butch” Freeman, Oklahoma County Treasurer. (Document Received).
End of Consent Docket
District No. 1
12. Discussion and possible action to approve Agreement for Services between Poe & Associates, Inc. and the Board of County Commissioners for Oklahoma County Project No. 59-BR-2015, Bridge Design Services for the Bridge Replacements of Bridge 59 located on Britton Road 0.8 mile east of Choctaw Road. The total amount of the contract shall not exceed $109,000.00. Requisition No. 11504836 has been issued to Poe & Associates, Inc. in the amount of $109,000.00 from CBRIF/County Commissioners (1111/1200), contingent upon encumbrance of funds. Requested by Willa Johnson, County Commissioner, District No. 1, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
District No. 2
13. Discussion and possible action to approve Agreement for Services between Smith Roberts Baldischwiler, LLC. and the Board of County Commissioners for Oklahoma County Project No. 75-BR-2015, Bridge Design Services for the Bridge Replacements of Bridge 75 located on NE 36th Street and Harrah Road. The total amount of the contract shall not exceed $102,100.00. Requisition No. 11504837 has been issued to Smith Roberts Baldischwiler, LLC in the amount of $102,100.00 from CBRIF/County Commissioners (1111/1200), contingent upon encumbrance of funds. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
14. Discussion and possible action for acceptance of Easement for Oklahoma County Project 178-BR-2012, Bridge on Luther Road just south of Memorial Road, J2-9335(004)CI, J/P 29335(04). The property (Parcel 1) is located in the Northeast Quarter of Section 16, Township 13 North, Range 01 East of the Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked). This Easement is being granted to Oklahoma County by Berto Farms, LLC, in the amount of $4,825.00. Requisition No. 11504978 has been issued to Berto Farms, LLC, in the amount of $4,825.00 from Highway Cash/Highway District No. 2 (1110/9205), contingent upon encumbrance of funds. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
15. Discussion and possible action for approval of Resolution No. __________ authorizing to temporarily close Grandaughter Lane for the safety of the public during construction in relation to ODOT Project No. CIRB-155D(644)RB, J/P 25442(04), on Harrah Road (NS-328) Beginning at Junction SE 29th Street/SH-270 and extends south to approximately 1.5 miles. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Board of County Commissioners
16. Discussion and possible action to approve Resolution No. _________ accepting the following alternate members to the Oklahoma County Study Committee on Adult and Juvenile Detention Facilities and Funding:
District One: Cody Compton, Deputy Commissioner, District One Alternate
District Two: Steve Satterwhite, Deputy Commissioner, District Two Alternate
District Three: Kevin Jacobs, Deputy Commissioner, District Three Alternate
Requested by Brian Maughan, Chairman, Board of County Commissioners. (Document Received)
County Clerk
17. Discussion and possible action to receive certified copy of Abstractor’s Bond from First American Title & Trust Company of OKC, in the amount of $100,000.00, beginning on February 12, 2015, and ending February 12, 2016. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
Purchasing
18. Discussion and possible action to approve ITB CW15024-2 Highway Construction Service Contracts with: Wood and Sons Paving, Inc., Atlas Paving Company, Donelson Construction Co., LLC, Rudy Construction Company, Vance Brothers, Inc., C&C Asphalt Maintenance, LLC, Action Safety Supply Co., and Haskell Lemon Construction Co., to cover contract performance period January 1, 2015 through June 30, 2015. Award/Resolution No. 4-15 attached. Requested by Jane Gaston, Purchasing Director, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Recurring Agenda Items:
19. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
20. Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
21. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
22. Commissioners Comments/General Remarks:
23. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
24. Executive Session for the purpose of discussing the following:
a. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a claim or action in Dixon v. Board of County Commissioners, Case No. CJ-2015-734, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to conduct the pending litigation in the public interest.
b. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending action by in Krueger v. Oklahoma County Court et al, Case No. CJ-2014-2431, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to litigate the claim in the public interest.
25. Action regarding confidential communications between the public body and its attorney concerning a claim or action in Dixon v. Board of County Commissioners, Case No. CJ-2015-734, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to conduct the pending litigation in the public interest.
26. Action regarding confidential communications between the public body and its attorney concerning a pending action by in Krueger v. Oklahoma County Court et al, Case No. CJ-2014-2431, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to litigate the claim in the public interest.
27. Adjourn at __________ until 9:00 a.m., Wednesday, February 25, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill, County Clerk
TITLE: SECRETARY TO: Board of County Commissioners
SIGNATURE: Carolynn Caudill, by:
County Clerk Deputy