BOARD OF COUNTY COMMISSIONERS
9:00 a.m.
February 2, 2015
320 Robert S. Kerr, Room 103
Oklahoma City, OK
1. Call to order.
2. Notice of the meeting was posted Thursday, January 29, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, January 28, 2015, prepared by the County Clerk as authorized by statute (19 O.S. § 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
5. Discussion and possible action to approve Resolution No. ____________ for Mark Vaughan. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
The following items, No. 6 through 14, are Consent Items and are routine in nature:
6. Approve Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $5,445.12 for period ending January 27, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 619711 through 620109 for Oklahoma County in the amount of $469,710.97 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
8. Receive the following litigation:
Case No. TC-2015-003 Tort Claim
Case No. CJ-14-4383 Demand for Jury Trial
Case No. CV-2015-68 Petition
Case No. CJ-2014-5455 Entry of Appearance
Case No. CJ-2014-5584 Notice of Condemnation Proceeding
Case No. TC-2014-033 Tort Claim
Case No. TC-2015-004 Tort Claim
9. Receive cancelled checks as follows: (Document Received)
Check No. 1001364890 dated December 23, 2014 to Center for Local Government in the amount of $241.24. Check was issued to wrong vendor. Do not re-issue.
10. Discussion and possible action to approve Resolution No. ___________ disposing of equipment from the inventory of the Oklahoma County Sheriff. This item will be returned to the vendor in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) Canon IR5050N Copier, c/n B213-00097, s/n DZA14554, acquired 07/29/2011 from BMI Systems Corporation, 913 N. Broadway, Oklahoma City, OK 73102
11. Discussion and possible action to approve Resolution No. ___________ disposing of equipment from the inventory of the Oklahoma County Sheriff. These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) 15KW Generator, c/n B417-00014, s/n KZO-3752W80HYH73310007, acquired 02/29/2008 from Department of Central Services, 3100 N. Creston, Oklahoma City, OK 73111 for $677.55
One (1) 30KW Generator, c/n B417-00015, s/n ASA-30-2159W80HYH3310010, acquired 02/29/2008 from Department of Central Services, 3100 N. Creston, Oklahoma City, OK 73111 for $1040.50
One (1) 30KW Generator, c/n B417-00016, s/n ASK-30-2221W80HYH73310011, acquired 02/29/2008 from Department of Central Services, 3100 N. Creston, Oklahoma City, OK 73111 for $1040.50
One (1) Time & Date Stamp Machine, c/n B214-00016, s/n H84800, acquired 08/31/2005 from an unknown vendor for $535.00
One (1) Time & Date Stamp Machine, c/n B214-00020, s/n B09630KW, acquired 06/11/2003 from Simplex Grinnell LP, 2835 S. Utah, Oklahoma City, OK 73108 for $750.00
12. Discussion and Possible action to approve the T-1-15 transfer of equipment from the inventory of Oklahoma County MIS to the Oklahoma County Emergency Management Department in accordance with the provisions set forth in Title 19, Section 421. (Document Received)
One (1) HP Promo ProBook 4530S Laptop, old c/n DP250-00022, new c/n SP250-00009, s/n CNU1250TKK, acquired 07/28/2011 from PC Mall Gov, Inc., 220 Cooperative Way, Suite 301, Herndan, VA 20171 for $725.00
13. Discussion and Possible action to approve the T-2-15 transfer of equipment from the inventory of Oklahoma County MIS to the Oklahoma County Sheriff in accordance with the provisions set forth in Title 19, Section 421. (Document Received)
One (1) Walker Radio, old c/n DP601-00001, new c/n B601-02617 acquired 11/25/2014 from Walker & Associates, Inc., 2596 Momentum Place, Chicago, IL 60689 for $693.60
One (1) Walker Radio, old c/n DP601-00002, new c/n B601-02618 acquired 11/25/2014 from Walker & Associates, Inc., 2596 Momentum Place, Chicago, IL 60689 for $693.60
One (1) Walker Radio, old c/n DP601-00003, new c/n B601-02619 acquired 11/25/2014 from Walker & Associates, Inc., 2596 Momentum Place, Chicago, IL 60689 for $693.60
One (1) Walker Radio, old c/n DP601-00004, new c/n B601-02620 acquired 11/25/2014 from Walker & Associates, Inc., 2596 Momentum Place, Chicago, IL 60689 for $693.60
One (1) Walker Radio, old c/n DP601-00005, new c/n B601-02621 acquired 11/25/2014 from Walker & Associates, Inc., 2596 Momentum Place, Chicago, IL 60689 for $693.60
One (1) Walker Radio, old c/n DP601-00006, new c/n B601-02622 acquired 11/25/2014 from Walker & Associates, Inc., 2596 Momentum Place, Chicago, IL 60689 for $693.60
14. Discussion and possible action to approve Resolution No. ___________ disposing of equipment from the inventory of the Oklahoma County District No. 3. These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) HP Laser Jet 2605DTN Printer, c/n DC236-03272, s/n SCNHC7821Q6, acquired 09/26/2007 from CDW Government, Inc., 75 Remittance Dr., Suite 1515, Chicago, IL 60675
One (1) Canon Image Runner Copier, c/n DC213-00310, s/n NNY07119, acquired 07/29/1999 from IKON Office Solutions, Oklahoma City, OK for $10,589.00
End of Consent Docket
15. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW15024-2 – Highway Construction Services
District No. 1
16. Discussion and possible action to accept the following Easement and Temporary Easement for Oklahoma County Project 149-BR-2005, Bridge on Hiwassee just north of 63rd Street, BRF-155C(879)CO, JP#28621(04). This property is located in the Southeast Quarter of Section 4, Township 12 North, Range 1 West of the Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked). This Easement is being granted to Oklahoma County by Construction Clean Up, LLC, in the amount of $625.00. Requisition No. 11504677 has been issued to Construction Clean Up, LLC in the amount of $625.00 from Highway Cash/Highway District No. 1 (1110/9100), contingent upon encumbrance of funds. Requested by Willa Johnson, County Commissioner, District No. 1.
17. Discussion and possible action to accept the following Easement and Temporary Easement for Oklahoma County Project 149-BR-2005, Bridge on Hiwassee just north of 63rd Street, BRF-155C(879)CO, JP#28621(04). This property is located in the Southwest Quarter of Section 3, Township 12 North, Range 1 West of the Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked). This Easement is being granted to Oklahoma County by the Fuller Family Trust in the amount of $7,920.00. Requisition No. 11504696 has been issued to the Fuller Family Trust in the amount of $7,920.00 from Highway Cash/Highway District No. 1 (1110/9100), contingent upon encumbrance of funds. Requested by Willa Johnson, County Commissioner, District No. 1.
18. Discussion and possible action to approve the previously signed agreement on December 1, 2014, for Specific Assistance between Oklahoma County and the Oklahoma City Public School District pursuant to Title 19 O.S. § 339(17) and Title 19 O.S. § 359; to assist Oklahoma City Public Schools with the construction of a walking track for Gatewood Elementary School. County agrees to incur an amount not to exceed $11,570.88 for labor and equipment and to reimburse Highway Cash in said cost from District One General Fund. School agrees to reimburse County an amount not to exceed $10,508.49 for materials, labor, and equipment. This Agreement shall be effective upon signature of both parties and shall terminate on June 30, 2015. Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.
District No. 2
19. Discussion and possible action for acceptance of Easement for Oklahoma County Project 178-BR-2012, Bridge on Luther Road just south of Memorial Road, J2-9335(004)CI, J/P 29335(04). The property (Parcel 2) is located in the Northwest Quarter of Section 15, Township 13 North, Range 01 East of the Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked). This Easement is being granted to Oklahoma County by The Virginia Mae McClain Revocable Trust dated the 17th day of May, 2011, in the amount of $1,375.00. Requisition No. 11504592 has been issued to The Virginia Mae McClain Revocable Trust dated the 17th day of May, 2011, in the amount of $1,375.00 from Highway Cash/Highway District No. 2 (1110/9205), contingent upon encumbrance of funds. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
20. Discussion and possible action to approve Resolution No. __________ for Change Order 001 to the contract between ODOT and Haskell Lemon Construction substituting CKD in lieu of Lime based upon soil classification for Oklahoma County Project 41-BR-2005, Bridge Project on Memorial Road 0.5 miles east of Triple X Road over Smith Creek, STP-155C(749)AG, J/P 26984(04). The Change Order shows an amount of -$7,937.15. The final costs of this work may be reflected in the final apportionment from ODOT. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
District No. 3
21. Discussion and possible action to accept an Easement and to execute an unattainable lien waiver for Oklahoma County Project 26A-BR-2010, Bridge 192nd Street 0.2 miles west of Council Road, BRFY-115C(916)CO, J/P No. 28765(04), (Parcel 1). This Easement is located in the Southeast Quarter (SE/4) of Section Nineteen (19), Township Fourteen North (14N), Range Four West (4W), of the Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked). This Easement is being granted to Oklahoma County by David and Jessica Thionnet, husband and wife, in the amount of $500.00. Requisition No. 11504617 has been issued to David Thionnet in the amount of $500.00 from Highway Cash/Highway District No. 3 (1110/9300), contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received).
County Clerk
22. Discussion and possible action to approve letter of instruction for Options Trading, to add tier 2 Options Trading (Write Covered Calls, Purchase Options) to the TD Ameritrade option on the Oklahoma County Employees Defined Contribution Plan. This was approved by the Oklahoma County Retirement board on 1/26/2015. Requested by Carolynn Caudill, Oklahoma County Clerk (Document Received)
Engineering
23. Discussion and possible action to approve the contract between Oklahoma Department of Commerce and Oklahoma County, Contract No. 16234 CDBGDR 13. This contract awards Oklahoma County $1,155,500.00 from the U.S. Department of Housing and Urban Development (HUD) Catalog of Federal Domestic Assistance (CFDA) Number 14.228. This contract will assist in the continuance of the Oklahoma County Crutcho Acquisition Project. Payments pursuant to this contract are to be made only from monies made available to the Oklahoma Department of Commerce (ODOC) by the U.S. Department of Housing and Urban Development (HUD) for the CDBG-Disaster Recovery. Requested by Stacey Trumbo, PE, County Engineer, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Recurring Agenda Items:
24. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
25. Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
26. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
27. Commissioners Comments/General Remarks:
28. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
29. Executive Session for the purpose of discussing the following:
a. Pursuant to 25 O.S. § 307(B) (4), to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action, related to claim of Antonio Badillo, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
b. Pursuant to 25 O.S. § 307(B) (4), to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action, related to claim of Nathan McDonald, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
c. Pursuant to 25 O.S. § 307(B) (4), to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action, related to claim of Rebecca Frownfelter, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
d. Pursuant to 25 O.S. § 307(B) (4), to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action, related to claim of Ronald Walker, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
e. Pursuant to 25 O.S. § 307(B) (4), to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action, related to claim of Joyce Boyd, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
30. Action regarding confidential communications between the Board and its attorney concerning a pending investigation, claim or action, related to claim of Antonio Badillo, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
31. Action regarding confidential communications between the Board and its attorney concerning a pending investigation, claim or action, related to claim of Nathan McDonald, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
32. Action regarding confidential communications between the Board and its attorney concerning a pending investigation, claim or action, related to claim of Rebecca Frownfelter, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
33. Action regarding confidential communications between the Board and its attorney concerning a pending investigation, claim or action, related to claim of Ronald Walker, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
34. Action regarding confidential communications between the Board and its attorney concerning a pending investigation, claim or action, related to claim of Joyce Boyd, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
35. Adjourn at __________ until 9:00 a.m., Wednesday, February 11, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill, County Clerk
TITLE: SECRETARY TO: Board of County Commissioners
SIGNATURE: Carolynn Caudill, by:
County Clerk Deputy