BOARD OF
February 25, 2015
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, February 20, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, February 18, 2015, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 10, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $14,355.79 for period ending February 17, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 620963 through 621390 for Oklahoma County in the amount of $393,951.53 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CJ-2015-759 Petition
Case No. CJ-2015-1001 Foreclosure
8. Discussion and possible action to
approve Resolution No.___________ disposing of equipment from the inventory of
the Oklahoma County Commissioners. These items are broken or obsolete, and are too
costly to repair, and with the requested disposal will be junked in accordance
with the provisions set forth in Title 19 Section 421. (Document
Received)
One (1) Intel Pentium 4
Processor w/ Monitor, c/n DD236-00014, s/n 4FBN581,
acquired 08/16/2005 from Dell Inc. Marketing LP, PO Box for $1338.78
One (1) Windows Office XP
Software License, c/n DD236-00006, acquired
11/30/2002 from Software House International, for $266.56
One (1) Brown 4 Drawer
File Cabinet, c/n DD104-00004, acquired 12/28/1967
from an unknown vendor for $285.00
One (1) Brown 4 Drawer
File Cabinet, c/n DD104-00005, acquired 08/20/1984
from an unknown vendor for $502.40
One (1) Brown 4 Drawer
File Cabinet, c/n DD104-00006, acquired 01/10/1986
from an unknown vendor for $447.20
9. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Clerk. These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) Intel Xron Processor, c/n F236-0700,
s/n EA00MF532J, acquired 04/13/2004 from Hewlett Packard Co., 2124 Barrett Park
Dr., Kennesaw, GA 30144 for $13,262.00
One (1) Storage Works
4414 U320 Enclosure, c/n F236-00727, s/n ZKGXLMPX2H,
acquired 04/19/2004 from Hewlett Packard Co., 2124 Barrett Park Dr., Kennesaw,
GA 30144 for $2,122.00
One (1) Xerox 4500
Laser Printer, c/n F236-00729, s/n PMT229781,
acquired 05/13/2004 from The Digi Group, Inc., 4610
N. Donald, Bethany, OK 73008 for $1,086.97
One (1) Savin CLP22 Color Laser Printer, c/n
F236-00958, s/n 4480300477, acquired 02/28/2009 from Standley
Systems, 2601 NW Expressway, Ste. 600W, Oklahoma City, OK 73112 for $1,345.72
One (1) Fujitsu
fi-4860c2 Scanner, c/n F236-00978, s/n 280, acquired
07/31/2009 from American Cadastre, 2125 Rampart Dr., Alexandria, VA 22308 for
$14,500.00
One (1) Canon DR7550C
Scanner, c/n F236-01018, s/n
913623B00292AB21EY302065, acquired 06/30/2010 from PC Mall Gov Inc., 220
Cooperative Way, Suite 301, Herndan, VA 20171 for
$4,750.00
One (1) Canon DR2580C
Scanner, c/n F236-01048, s/n DG375049, acquired
03/16/2012 from Tech Depot by Office Depot, 3820 Micro Dr., Millington, TN
38053 for $811.79
One (1) Savin CLP131DN Color Laser Printer, c/n
F253-00001, s/n 3808700150, acquired 10/21/2010 from Standley
Systems, 2601 NW Expressway, Ste. 600W, Oklahoma City, OK 73112 for $1,226.25
One (1) HP 2000 Sheet
Input Tray, c/n F253-00005, s/n CNBLB59280, acquired
11/23/2011 from Hewlett Packard Co., 11751 Alameda Ave., Socorro, TX 79927 for
$898.50
One (1) Dell 2350DN
Laser Printer, c/n F253-00007, s/n 8DVDGN1, acquired
01/30/2012 from Tech Depot by Office Depot, PO Box 416444, Boston, MA 02241 for
$193.47
10. Discussion and Possible action to approve the Transfer No. T-3-15 of equipment from the inventory of Oklahoma County MIS to the Oklahoma County Sheriff in accordance with the provisions set forth in Title 19, Section 421. (Document Received)
One (1) Megaplex 2104 Access Multiplexer, old c/n DP603-00031, new c/n B603-00105, s/n 1043002865, acquired 09/30/2010 from Walker & Associates, Inc., 2596 Momentum Place, Chicago, IL 60689 for $1496.00
One (1) Megaplex MP-2100M Access Multiplexer, old c/n DP603-00032, new B603-00106, s/n 1041005630, acquired 11/16/2010 from Walker & Associates, Inc., 2596 Momentum Place, Chicago, IL 60689 for $1196.80
One (1) Megaplex MP-2100M Access Multiplexer, old c/n DP603-00033, new B603-00107, s/n 1036004247, acquired 11/16/2010 from Walker & Associates, Inc., 2596 Momentum Place, Chicago, IL 60689 for $1196.80
End
of Consent Docket
District No. 2
11. Discussion and possible action to approve Resolution No. ___________ appointing Forrest Butch Freeman as Oklahoma County s representative for the proposed Core to Shore Increment District No. 11. Requested by Brian Maughan, County Commissioner, District No. 2 and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
12. Discussion and possible action to approve
Resolution
No. __________ for Change Order 002 to the contract between ODOT and
Haskell Lemon Construction for erosion control materials and an addition of 4
calendar days to the contract time in regards to Oklahoma County Project
41-BR-2005, Bridge Project on Memorial Road 0.5 miles east of Triple X Road
over Smith Creek, STP-155C(749)AG, J/P 26984(04). The Change Order shows an amount of $30,085.30. The final costs of
this work may be reflected in the final apportionment from ODOT. Requested
by Brian Maughan, County Commissioner, District No. 2. (Document Received)
District No. 3
13. Discussion and possible action to approve Resolution No. __________ for Change Order 002 to the contract between ODOT and Cimarron Construction for a deduction to the contract for materials installed. This is for Oklahoma County Project 123&124-BR-2008, Bridge Project on Council Rd. over Deer Creek and Soldier Creek. The Change Order shows an amount of -$28,462.36. The final costs of this work may be reflected in the final apportionment from ODOT. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received)
14. Discussion and possible action to apply
for grant
funding through the Safety and Justice Challenge supported by the John D.
and Catherine T. MacArthur Foundation. Any jurisdiction with governing
authority over a local jail or jail system that has at least 50 beds is
eligible to apply. The Foundation expects to make implementation grants to each
site that range from $500,000.00 to $2,000,000.00 annually over two years, with
an option to extend if substantial progress is made. Applications are due
by March 31, 2015. Requested by Ray Vaughn,
County Commissioner, District No. 3. (Document Received)
County Clerk
15. Discussion and possible action to approve
an Organization
Agreement between Dignity Memorial and Oklahoma County to allow Dignity
Memorial to perform employees meetings and offer discounted funeral services. This
item was approved by the Oklahoma County Budget Board on February 19, 2015. Requested by Carolynn Caudill, Oklahoma
County Clerk. (Document Received)
Engineering
16. Discussion and possible action to receive the Boeing Site Investigation Reports in relation to property located at 6811 SE 59th Street, Oklahoma City, OK. Requested by Stacey Trumbo, PE, County Engineer. (Documents are available in the County Clerk's Office).
17. Discussion and possible action to approve Resolution No. ___________ for the following Change Order No. 03 to Oklahoma County Project ANX-2013-1, Space Utilization Project for Annex Building, Replacement of HVAC System, for replacement of supply and return air grilles and ductwork in the Second Floor "One-Stop Shop" area.
Original Contract $2,029,692.00
Amount Change Order No. 1 $ 20,627.04
Amount Change Order No. 2 $ 13,642.00
Amount this Change Order $
3,380.73
Change Orders
1.9%
Requisition No. 11505069 has been issued to United Mechanical, Inc. in the amount of $3,380.73 from Capital Improvement Regular Fund/CIR-TIF (2010/1215), contingent upon encumbrance of funds. Requested by Stacey Trumbo, P.E., County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Social Services
18. Discussion and possible action to approve
contract
between the Board of Oklahoma County Commissioners on behalf of Oklahoma County
Social Services and City of Midwest City to provide utility assistance for
persons eligible under the agreement. Amount payable under this contract is not
to exceed $10,000.00. Requisition No. 11503972
has been issued to City of Midwest City in the amount of $10,000.00 from General
Fund/Social Services/Services Other, (1001/6100/54456), contingent upon
encumbrance of funds. Agreement to be effective, upon approval by the
Board of Oklahoma County Commissioners, through June 30, 2015. Requested by
Christi Jernigan, Director, Social Services, and approved as to form and legality by Aaron Etherington, Assistant
District Attorney. (Document Received)
Recurring
Agenda Items:
19. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
20. Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
21. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
22. Commissioners Comments/General Remarks:
23. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
24. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW15026 Paint & Related Items
25. Adjourn at __________ until 9:00 a.m., Monday, March 2, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy