BOARD OF
March 18, 2015
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, March 13, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, March 11, 2015, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 13, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $6,790.13 for period ending March 10, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 622141 through 622486 for Oklahoma County in the amount of $294,839.25 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CJ-2013-1448 Notice of Hearing
Case No. CV-2015-414 Quiet Title
8. Monthly Report of Fees for the month of February, 2015. (Document Received)
Culvert Pipe Sales Fund 8206 $ 2,421.64
Total Receipts $ 2,421.64
General
Fund $ 290,374.12
Clerk Lien Fee Fund $ 6,421.95
UCC Central Filing Fund $ 51,816.84
Records Preservation Fund $ 58,955.00
OK Tax Comm. % of Doc Stamps $ 224,949.63
Mechanic Liens/Investments $ 19,395.19
Refunds $ 189,754.93
Total $ 841,667.66
Court
Fund Bank
of Oklahoma Revolving
Beginning Balance $1,049,669.14 $ 194,447.45
Deposits & Canceled Vouchers $ 1,082,903.30 $ 50,411.31
Disbursements $ 510,920.07 $ 41,237.41
Ending Balance $ 1,621,652.37 $ 203,621.35
Sheriff Fees $ 132,674.54
Sheriff Incarceration Fees $ 994.11
Law Library Fees $ 36,167.83
Revolving Fund Fees $ 55,936.34
Drug Court User Fees $ 2,626.25
Community
Service Fees $ 320.37
9N Restitution $
36,745.22
9J Restitution $ 5,392.23
JJC Emergency $ 2,332.14
9. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
1-2015-02 $871.53
10. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Sheriff. These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) IP Downloader, c/n
B236-02646, s/n 3900007F, acquired 07/06/2009 from Timekeeping Systems, 30700
Bainbridge Rd., Suite H, Solon, OH 44139 for $695.00
One (1) Fats Training
System, c/n B228-00004, s/n A012454, acquired 01/31/1995 from Firearms Training
System, 7340 McGinnis Ferry Rd., Suwanee, GA 30174 for $64,319.20
One (1) REACT Band-It
System, B615-00430, s/n B-003049, acquired 09/29/2003 from Electronic Defense
Tec LLC, 23050 Miles Rd.., Cleveland, OH 44128 for $875.00
One (1) REACT Band-It
System, B615-00430, s/n B-003049, acquired 09/29/2003 from Electronic Defense
Tec LLC, 23050 Miles Rd.., Cleveland, OH 44128 for $875.00
11. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Sheriff. These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be traded in, in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) Glory GFR-S80
Currency Counter, c/n B238-0002, s/n 24403, acquired 06/21/2004 from JRW Inc. dba Financial
Equipment Co., PO Box 2002, Jenks, OK 74037 for $2,395.00
12. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County OSU Extension. These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) Sunroc Water
Fountain, c/n E210-00001, s/n 93418850, acquired 07/26/1993 from Kay Park Rec.
Corp., 1301 Pine St., Janesville, IA 50647 for $275.00
One (1) Bison 3-Way
Mirror, c/n E220-00004, acquired 10/27/1982 from Bison Displays, Inc., 1507
Exchange Ave., Oklahoma City, OK 73108 for $445.00
One (1) Kent Western
3-Way Mirror, c/n E220-00005, acquired 07/02/1984 from Kent Western, 4017 N.
Walnut, Oklahoma City, OK 73152 for $356.40
One (1) Nasco 3-D
Food Pyramid, c/n E220-00010, acquired 05/13/1998 from NASCO, 901 Janesville
Ave., Ft. Atkinson, WI 53538 for $425.00
One (1) Joy of
Cooking CD, c/n E236-00079, acquired 05/25/2001 from Barnes & Noble, 76
Ninth Ave., New York City, NY 10011 for $39.96
One (1) Hild Floor
Buffer, c/n E443-00002, s/n 132346, acquired 06/15/1990 from H&H
Enterprises, 4429 NW 10th St., Oklahoma City, OK 73107 for $999.00
13. Discussion
and possible action to approve Resolution
No.___________ to surplus equipment from the inventory of the Oklahoma
County OSU Extension. These items have been declared surplus and are to be sold
at auction in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) 3T Modular Desk
& Workstation, c/n E105-00023, acquired 08/07/1990 from B&M Sales
Company, Inc., 419 NE 29th St., Oklahoma City, OK 73105 for $686.28
One (1) Global Desk, c/n
E105-00024, acquired 07/01/1995 from Aaron Rent & sells Furniture, 4600 S.
I-35, Oklahoma City, OK 73129 for $732.45
One (1) Genoa Double
Pedestal Desk, E105-00025, acquired 06/07/2004 from Scott Rice, 7501 N.
Broadway, Oklahoma City, OK 73116 for $364.09
One (1) OSI Modular
System, c/n E114-00002, acquired 10/31/1990 from OSI Corrections Department,
4545. N. Lincoln, Suite 103, Oklahoma City, OK 73105 for $12,360.00
One (1) Modular System,
c/n E114-00003, acquired 06/23/2004 from Oklahoma Correctional Industries, 3402
N. Martin Luther King Ave., Oklahoma City, OK 73111 for $13,044.26
One (1) Martin Yale EX5100
Mail Tabber Machine, c/n E216-00004, s/n 3563, acquired 07/31/2001 from
Corporate Express, 5100 E Skelly Dr., Tulsa, OK 74135 for $1,357.44
One (1) Whirpool
Dishwasher, c/n E607-00002, s/n F11801407, acquired 06/07/2011 from Dick
Christman s, 3431 N. MacArthur Blvd., Warr Acres, OK 73122 for $760.00
One (1) Cojac Portable
Building, c/n E620-00001, acquired 06/16/2005 from Cojac Portable Buildings,
Inc., 200 S. May Ave., Oklahoma City, OK 73108 for $2,886.00
NON-INVENTORY ITEMS:
(31) 30 X 8 tables
(1) 30 X 6 table
(2) 18 X 5 tables
(6) metal desks
(4) metal credenzas-
some with drawers
(1) typewriter stand
(4) metal shelves-
various sizes
(2) magazine shelves
(3) 4-drawer file
cabinets
(2) 2-drawer file
cabinets
End
of Consent Docket
14. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW15024-2 Highway Construction Services-Rebid
District No. 2
15. Discussion and possible action for
approval of Resolution No.
________,
accepting Oklahoma County Project 059-2012-1, replacement of Culvert Boxes in
District No. 2 (59th Street, Dobbs Road, and Reno Ave.) as being satisfactorily
complete. Requested by Brian Maughan, County Commissioner, District No. 2. (Document
Received)
District No. 3
16. Discussion and possible action for acceptance of Easement (Parcel 4) for Oklahoma County Project Mac-2007-1, MacArthur Blvd. from Covell Road to Edmond Road. This property is located in the Southeast Quarter of Section 28, Township 14 North, Range 4 West of the Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked). This Easement is being granted to Oklahoma County by Doye E. Peachee Living Trust, dated March 17, 1994 and Helen J. Peachee Living Trust, dated March 17, 1994, in the amount of $8,976.00. Requisition No. 11505488 is issued to Helen J. Peachee Living Trust in the amount of $8,976.00 from Highway Cash, District 3 (1110/9300), contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
17. Discussion and possible action for
acceptance of Easements
(Parcel 6 and 16) for Oklahoma County Project Mac-2007-1, MacArthur Blvd. from
Covell Road to Edmond Road. Parcel 6 is located in the Northeast Quarter of
Section 28, Township 14 North, Range 4 West of the Indian Meridian, Oklahoma
County, Oklahoma; and Parcel 16 is located in the Southeast Quarter of Section
28, Township 14 North, Range 4 West of the Indian Meridian, Oklahoma County,
Oklahoma. (Complete legal descriptions hyperlinked). These Easements are being
granted to Oklahoma County by Byron and Melonie Hau in the total amount of
$21,775.00. Requisition No. 11505490 is issued to Byron Hau in the amount of
$21,775.00 from Highway Cash, District 3 (1110/9300), contingent upon
encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District
No. 3, and has been approved as to form and legality by Gretchen Crawford,
Assistant District Attorney. (Document Received)
18. Discussion and possible action for
approval of Utility
Relocation Agreement between DCP Midstream and Oklahoma County for Oklahoma
County Project 206-1998-1, MacArthur and Covell Intersection, STP-155C(750)AG,
JP 26985(03). The estimated county share of the cost is 100% or
$49,100.00. Requisition No. 11505520 has been issued to DCP Midstream in
the amount of $49,100.00 from Highway Cash/ Highway District No. 3 (1110/9300),
contingent upon encumbrance of funds. Requested by Ray Vaughn, County
Commissioner, District No. 3, and has been approved as to form and legality by
Gretchen Crawford, Assistant District Attorney. (Document Received)
Engineering
19. Discussion and possible action for
approval of Title Sheet for Oklahoma
County Project 149-BR-2005, Bridge on Hiwassee just north of 63rd Street,
BRF-155C(879)CO, JP#28621(04). Requested by Stacey Trumbo, P.E., County
Engineer. (Document Received)
20. Discussion and possible action for
approval of Engineering
Claim
and Report of Conference to ODOT for County Bridge and Road Improvement Fund
(CBRIF) for Oklahoma County Off System Bridge Inspections completed by CEC
Infrastructure Solutions. This claim is for the amount of $2,613.95. Requested
by Stacey Trumbo, PE, County Engineer. (Document Received)
21. Discussion and possible action to approve Resolution No. ___________ for the following Change Order No. 04 to Oklahoma County Project ANX-2013-1, Space Utilization Project for Annex Building, Replacement of HVAC System, for replacement of duckboard supply plenums on the 6th Floor with wrapped metal plenums.
Original Contract $2,029,692.00
Amount Change Order No. 1 $ 20,627.04
Amount Change Order No. 2 $ 13,642.00
Amount Change Order No. 3 $ 3,380.73
Amount
this Change Order
$ 15,246.67
Change
Orders
2.6%
Requisition No. 11505530
has been issued to United Mechanical, Inc. in the amount of $15,246.67 from
Capital Improvement Regular Fund/CIR-TIF (2010/1215), contingent upon
encumbrance of funds. Requested by Stacey Trumbo, P.E., County Engineer, and
has been approved as to form and legality by Gretchen Crawford, Assistant
District Attorney. (Document Received)
Recurring
Agenda Items:
22. Approve
all claims,
list available for inspection in the office of the
23. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
24. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
25. Commissioners Comments/General Remarks:
26. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
27. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW15007 Waste Disposal, Medical & Biological
CW15003 Ammunition, Gun & Range Supplies
28. Executive Session for the purpose of discussing the following:
a. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending action in Chaylnn Phillips v. Caudill et al, Case No. CJ-2014-7042, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to conduct the pending litigation, in the public interest.
29. Action regarding confidential communications between the public body and its attorney concerning a pending action in Chaylnn Phillips v. Caudill et al, Case No. CJ-2014-7042, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to conduct the pending litigation, in the public interest.
30. Adjourn at __________ until 9:00 a.m., Wednesday, March 25, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy