BOARD OF
March 25, 2015
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, March 20, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, March 18, 2015, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 20, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $4,474.08 for period ending March 17, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 622487 through 622954 for Oklahoma County in the amount of $289,795.03 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CV-2015-434 Notice of Hearing
Case No. CJ-2015-1516 Petition
Case No. TC-2015-0007 Tort Claim
8. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
1-2015-03 $522.92
9. Receive cancelled checks as follows: (Document Received)
Check No. 111088455 dated March 25, 2015 to Red Rock Distributing Co. in the amount of $26,020.28. Wrong vendor selected on one PO. One PO is to be paid on 3-25-15, the other to be re-encumbered at a later date.
10. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
Gerald W Burton 14-296-6560; SCHOOL GREEN PASTURE ADDITION; BLOCK 000; LOT 000; LOT S649
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
11. Receive Depository
Fund Accounts Summary for the month of February, 2015. Requested by Forrest
Butch Freeman, Oklahoma County Treasurer. (Document Received).
12. Receive and replace stale dated check as follows: (Document Received)
Check No. 56511-220307 in the amount of $458.13 issued April 30, 2012 in the name of Juana Julieta Moreno. This check was stale dated and the money deposited to the General Fund.
13. Monthly Report of Fees for the month of September, 2014. (Document Received)
Sheriff $1,131,231.99
14. Monthly Report of Fees for the month of October, 2014. (Document Received)
Sheriff $1,271,493.73
15. Monthly Report of Fees for the month of November, 2014. (Document Received)
Sheriff $1,111,621.04
16. Monthly Report of Fees for the month of December, 2014. (Document Received)
Sheriff $1,326,261.23
17. Monthly Report of Fees for the month of January, 2015. (Document Received)
Sheriff $1,189,496.81
18. Monthly Report of Fees for the month of February, 2015. (Document Received)
Election Board $ 34,324.43
Sheriff $ 949,000.79
19. Discussion and Possible action to approve Transfer No. T-4-15 of equipment from the inventory of Oklahoma County OSU Extension to the Oklahoma County Juvenile Justice Center in accordance with the provisions set forth in Title 19, Section 421. (Document Received)
One (1) Estate Refrigerator, c/n E621-00005, s/n VSK2899069, acquired 08/31/2000 from Dick Christman, Inc., 4825 N. May, Oklahoma City, OK 73112 for $398.88
20. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of Oklahoma County District No. 3. These items were sold at State Auction, and with the requested disposal will be removed from inventory in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) Ford New Holland
Tractor, c/n DC304-00315, s/n 133217B, acquired 11/15/1999 from Central Ford
New Holland, 8408 W. I-40, Oklahoma City, OK for $34,272.00; Sold 02/03/2015 to
Harold Parr, 6901 NW 116th St., Oklahoma City, OK 73162 for
$10,579.30
One (1) Ford New Holland
Tractor, c/n DC304-00316, s/n 133222B, acquired 11/15/1999 from Central Ford
New Holland, 8408 W. I-40, Oklahoma City, OK for $34,272.00; Sold 02/03/2015 to
Harold Parr, 6901 NW 116th St., Oklahoma City, OK 73162 for
$10,975.25
End
of Consent Docket
District No. 1
21. Discussion and possible action to approve the Agreement for Specific Assistance between Oklahoma County and the Mid-Del Public School District pursuant to Title 19 O.S. 339(17) and Title 19 O.S. 359; to assist Mid-Del Public Schools with the rehabilitation of the westerly parking lot of the Midwest City Elementary School. County agrees to incur an amount not to exceed $2,625.00 for labor and equipment and to reimburse Highway Cash in said cost from District One General Fund. School agrees to reimburse County an amount not to exceed $55,207.93 for materials and subcontractors. This Agreement shall be effective upon signature of both parties and shall terminate on June 30, 2015. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received).
22. Discussion and possible action to approve the On-Call Accounting Services Contract between Susan Lane, DBA as Sue Allen Lane, CPA, PLLC and the Board of County Commissioners of Oklahoma County, entered into on behalf of District No. 1, in an amount not to exceed $5,000.00 for as needed accounting service for Oklahoma County District No. 1, including but not limited, to the development of cash flow management system, training of District No. 1 personnel on use of cash flow management system, assistance with monthly updates, assistance with year-end reports, assistance with budget preparation, and review of other documents as necessary. This contract will commence upon the agreement of both parties and will expire on June 30, 2015. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
District No. 2
23. Discussion and possible action to approve Resolution No. ____________ for Authorization for Entry for Construction to the Luther Road Emergency Streambank Protection Project. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
24. Discussion and possible action to approve programming Resolution No. ____________ for Oklahoma County Project No. LTR-2014-1, Luther Road Corridor from SH-62 to Memorial Road, Phase 1; J/P 28718. This project's total construction cost is estimated to be $12,000,000.00. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
25. Discussion and possible action to approve Resolution No. __________ for Change Order 003 to the contract between ODOT and Haskell Lemon Construction for underruns and overruns of construction materials in regards to Oklahoma County Project 41-BR-2005, Bridge Project on Memorial Road 0.5 miles east of Triple X Road over Smith Creek, STP-155C(749)AG, J/P 26984(04). The Change Order shows an amount of $33,077.14. The final costs of this work may be reflected in the final apportionment from ODOT. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
District No. 3
26. Discussion and possible action to approve Resolution No. ____________ supporting the Safety and Justice Grant. This Resolution recognizes the importance of the support and involvement of local leadership in order to reach the goal of reducing the overreliance on jails. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received).
County Clerk
27. Discussion and possible action to receive copy of Abstractor s Bond from American Eagle Title Insurance Company, of Oklahoma City, in the amount of $100,000.00, beginning on June 30, 2015, and ending June 30, 2016. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
Engineering
28. Discussion and possible action for authorization of the Chairman to execute on behalf of Oklahoma County, Division Order Contract from Phillips 66 Company for property located in Section 35, Township 12 North, Range 2 West, Oklahoma County, Oklahoma. Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)
29. Discussion and possible action to approve
Resolution
No. ___________ for the following Change Order No. 04 to Oklahoma County
Project EXT-2013-1, New Facility for the Oklahoma County Extension, for
additional construction costs.
Original Contract $1,162,000.00
Amount for Change Order 1 $ 9,964.00
Amount for Change Order 2 $ 14,260.00
Amount for Change Order 3 $ 7,208.00
Amount this Change Order $ 3,962.00
Change Orders 3%
Requisition No. 11505665 has been issued to W.L. McNatt & Company in the amount of $3,962.00 from Capital Improvement- OSU Building/County Commissioners (2060/1200), contingent upon encumbrance of funds. Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)
MIS
30. Discussion and possible action for approval of the Centralization or approval of the current practice of decentralization of vendor invoices to allow proper set up in the new Tyler-Munis system. In the Budget Board meeting of March 19th, 2015, the Budget Board did not have a recommendation to the BOCC. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.
31. Discussion and possible action for approval of Payroll Business Processes to allow proper set up in the new Tyler-Munis system. In the Budget Board meeting of March 19th, 2015, the Budget Board recommended to the BOCC to pay monthly under option 1. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Sheriff
32. Discussion and possible action for approval to apply for (SCAAP) State Criminal Alien Assistance Program , which is a reimbursement program from the United States Department of Justice, which is designed to assist local departments in housing illegal aliens while being held on state charges. This is a reimbursement program and there are restrictions on how the money is to be spent and there is no local match required. This application process is totally internet based and will be completed online by Capt. David Baisden of the Oklahoma County Sheriff s Office, on behalf of the Board of County Commissioners. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
33. Discussion and possible action to approve an award from the Oklahoma Office of Homeland Security for the upgrade of the Oklahoma County Sheriff s Office Bomb Robot. The award is in the amount of $96,451.00 and there are no matching funds required. Captain David Baisden will be responsible for all programmatic reporting. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
34. Approve
all claims,
list available for inspection in the office of the
35. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
36. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
37. Commissioners Comments/General Remarks:
38. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
39. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW15039-2 Truck and Cargo Van Rental
40. Adjourn at __________ until 9:00 a.m., Wednesday, April 1, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy