BOARD OF
April 1, 2015
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, March 27, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, March 25, 2015, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
5. Discussion and possible action to
approve Resolution No.___________, remembering James Norick.
Requested by Brian Maughan, County Commissioner, District No. 2.
(Document Received)
The
following items, No. 6 through 12, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $25,525.87 for period ending March 24, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 622955 through 623433 for Oklahoma County in the amount of $171,306.75 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
8. Receive the following litigation:
Case No. TC-2015-007 Tort Claim
Case No. CJ-2015-1806 Foreclosure
Case No. CJ-2015-1797 Petition
Case No. TC-2014-033 Tort Claim
9. Receive cancelled checks as follows: (Document Received)
Check No. 111088440 dated March 11, 2015 to Memorial Express Auto Services in the amount of $10.00. Vendor returned check stating we had no payment due. No re-issue of payment.
Check No. 1161056104 dated February 18, 2015 to Care Supplies LLC in the amount of $13,230.00. Vendor never received check. Re-issue on April 1, 2015.
Check No. 1160044228 dated February 2, 2015 to Public Agency Training Council in the amount of $850.00. Seminar cancelled. No re-issue of payment.
10. Discussion and possible action for approval of Tin Horn Sale. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
1-2015-04 $655.38
11. Monthly Report of Fees for the month of January, 2015. (Document Received)
County Assessor $1,484.50
12. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
Vanessa S. Anderson 13-076-2770; COLLEGE PARK ADDITION; BLOCK 020; LOT 000; LOTS 39 & 40
Vanessa S. Anderson 13-076-2776; COLLEGE PARK ADDITION; BLOCK 020; LOT 000;
LOTS 41 THRU 43
Drannik Properties LLC 09-124-2000; RIBBLES SUB ADDITION; BLOCK 002; LOT 000;
LOTS 21 & 22
Nextlots Now LLC 14-283-2075; TINKER TOWN ADDITION; BLOCK 004; LOT 012
Nextlots Now LLC 14-283-1235; TINKER TOWN ADDITION; BLOCK 001; LOT 024
Nextlots Now LLC 15-051-3180; COUNTRY ESTATES 4TH ADDITION; BLOCK 010; LOT 019
Nextlots Now LLC 09-483-3780; LAWRENCE PLACE ADDITION; BLOCK 007; LOT 000; LOTS 21 & 22
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
End
of Consent Docket
13. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW15003 Ammunition Gun & Range Supplies
CW15039-2 Truck & Cargo Van Rental
District
No. 1
14. Discussion and possible action for approval of Agreement for Services between First American Title & Trust Company and the Board of County Commissioners of Oklahoma County, for services related to the mitigation and/or acquisition of repetitive floodplain loss areas of Crutcho Park Addition located in unincorporated county. This agreement is for the total amount not to exceed $9,355.00. This agreement is eligible for funding pursuant to the contract between Oklahoma County and Oklahoma Department of Commerce, as approved by the Board of County Commissioners on February 2, 2015. Payments are to be made only from monies made available to the Oklahoma Department of Commerce (ODOC) by the U.S. Department of Housing and Urban Development (HUD) for the CDBG-Disaster Recovery Program. Upon receipt of invoice, Oklahoma County will request funds from ODOC. Once funds are deposited to Capital Projects Fund/CDBG Disaster Relief Crutcho Project (2010/1220), Oklahoma County will encumber and pay vendor the approved amount. Requested by Willa Johnson, County Commissioner, District No. 1, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Emergency
Management
15. Discussion and possible action to approve the addition of Murrel Coleman and Jim Shonts as new Citizen Volunteer Team Members for the Oklahoma County Office of Emergency Management to assist with disaster-related and routine duties and activities. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney.
Engineering
16. Discussion and possible action for authorization of the Chairman to execute on behalf of Oklahoma County, Division Order Contract from Phillips 66 Company for property located in Section 35, Township 12 North, Range 2 West, Oklahoma County, Oklahoma. Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)
Purchasing
17. Discussion and possible action to approve ITB CW15024-2 REBID Highway Construction Service Contracts with; Wood & Sons Paving, Inc., Atlas Paving Company, Schwarz Asphalt, LLC, Rudy Construction Company, Vance Brothers, Inc., C & C Asphalt Maintenance, LLC, Action Safety Supply Co., Haskell Lemon Construction Co., Logan County Asphalt Co., and Schwarz Paving Company, Inc., to cover contract performance period March 18, 2015 through June 30, 2015. (Document Received)
Sheriff
18. Discussion and possible action to approve a contract by and between State of Oklahoma, Oklahoma Department of Mental Health and Substance Abuse Services, and the Oklahoma County Sheriff s Office for the organization and operation of the 2Much2Loose (2M2L) Oklahoma County Task Force representing Oklahoma County law enforcement agencies from date of this contract through September 30, 2015 in the amount not to exceed $50,000.00. Online contract approval (e-signatures) and all programmatic reporting and requests for reimbursement will be completed by Captain David Baisden. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
19. Approve
all claims,
list available for inspection in the office of the
20. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
21. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
22. Commissioners Comments/General Remarks:
23. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
24. Executive Session for the purpose of discussing the following:
a. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending action in Paul Kennedy v. BOCC, Case No. CJ-2014-2519, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process conduct the pending litigation or proceeding in the public interest.
b. To enter into executive session pursuant to 25 O.S. 307(B) (4), to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action, related to claim of Jeffrey Marshall and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest;
c. To enter into executive session pursuant to 25 O.S. 307(B) (4), to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action, related to claim of Rebecca Frownfelter and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest;
d. To enter into executive session pursuant to 25 O.S. 307(B) (4), to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action, related to claim of Leonard McRae and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest;
e. To enter into executive session pursuant to 25 O.S.307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation regarding employment status of the Emergency Management Department s night watchman position and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to conduct a pending investigation in the public interest.
f. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning the pending litigation in Beam v. Whetsel, et al, CIV-13-1018-F and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to conduct the pending litigation proceeding in the public interest.
g. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning the pending litigation by the Department of Justice and potential litigation arising therefrom and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation proceeding in the public interest.
h. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending claim or action in Armor Correctional Health Services, Inc. v. BOCC, Case No. CJ-2015-1797, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct pending litigation or proceeding in the public interest.
25. Action regarding confidential communications between the public body and its attorney concerning a pending action in Paul Kennedy v. BOCC, Case No. CJ-2014-2519, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process conduct the pending litigation or proceeding in the public interest.
26. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action, related to claim of Jeffrey Marshall and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest;
27. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action, related to claim of Rebecca Frownfelter and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest;
28. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action, related to claim of Leonard McRae and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest;
29. Action regarding confidential communications between the public body and its attorney concerning a pending investigation regarding employment status of the Emergency Management Department s night watchman position and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to conduct a pending investigation in the public interest.
30. Action regarding confidential communications between the public body and its attorney concerning the pending litigation in Beam v. Whetsel, et al, CIV-13-1018-F and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to conduct the pending litigation proceeding in the public interest.
31. Action regarding confidential communications between the public body and its attorney concerning the pending litigation by the Department of Justice and potential litigation arising therefrom and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation proceeding in the public interest.
32. Action regarding confidential communications between the public body and its attorney concerning a pending claim or action in Armor Correctional Health Services, Inc. v. BOCC, Case No. CJ-2015-1797, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct pending litigation or proceeding in the public interest.
33. Adjourn at __________ until 9:00 a.m., Wednesday, April 8, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy