BOARD OF
April 15, 2015
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, April 10, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, April 8, 2015, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 11, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $30,253.20 for period ending April 7, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 623740 through 624100 for Oklahoma County in the amount of $132,737.40 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CV-2015-523 Amended Petition
Case No. CJ-2015-1781 Petition
Case No. CJ-2015-2044 Entry of Appearance
Case No. CJ-2014-4831 Foreclosure
Case No. CJ-2015-1968 Petition
Case No. CJ-2015-1970 Petition
Case No. CJ-2015-1972 Petition
Case No. CJ-2015-1969 Petition
Case No. CJ-2015-1974 Petition
Case No. CJ-2015-1973 Petition
Case No. CJ-2015-1971 Petition
Case No. CJ-2015-2076 Quiet Title
8. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received).
2-2015-04 $713.11
9. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received).
2-2015-01 $461.34
10. Monthly Report of Fees for the month of March, 2015. (Document Received)
Planning Commission Inspection Fee Fund $44,932.53
Planning Commission State Building Code Fund $ 3,575.25
Planning Commission Fee Fund Report $21,777.53
9N Restitution $36,750.22
9J Restitution $ 5,392.23
JJC Emergency $ 2,243.14
11. Receive cancelled checks as follows: (Document Received)
Check No. 1161056160 dated March 2, 2015 to Aegis Electronic Group Inc. in the amount of $918.00. Vendor never received check. Re-issue on 4-15-15.
End
of Consent Docket
12. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW15009 Hydrating Sports Drink
District No. 2
13. Discussion and possible action to approve the Annual Choctaw Land Run Bike Ride April 25, 2015 in Eastern Oklahoma County. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
14. Discussion and possible action to approve Resolution No. ___________ to waive any potential conflict of interest in legal representation of Boeing by McAfee & Taft. McAfee & Taft represents the Oklahoma County Retirement Board regarding the Defined Contribution Retirement System, and had been asked by Boeing to represent them in a possible land acquisition for property located at SE 59th and Air Depot Blvd, which is owned by Oklahoma County. The Oklahoma County Retirement Board waived any potential conflict of interest at their Board meeting of March 30, 2015. Requested by Brian Maughan, County Commissioner, District No. 2 and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
15. Discussion and possible action for Betsy Brunsteter and Louis Price, Festival of the Arts Co-chairs, to present to the Board of County Commissioners the 2015 Festival of the Arts poster. The Festival of the Arts begins on April 21, and runs through April 26, 2015. Requested by Brian Maughan, County Commissioner, District No. 2.
16. Discussion and possible action to approve Resolution No. ____________ for Project Agreement between Oklahoma County and the State of Oklahoma (ODOT) for services performed by the Oklahoma Department of Transportation (ODOT) for the construction of Oklahoma County Project Luther Road from SH-62 North to Memorial Road (Phase 1). This project is designated as ODOT Project J2-8718(004)RB, State Job Number 28718(04). This project is 100% funded by CIRB funds held at ODOT. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Engineering
17. Discussion and possible action for authorization of the Chairman to execute on behalf of Oklahoma County, Division Order Contract from Pacer Energy Marketing, LLC for property located in Section 35, Township 12 North, Range 3 West, Oklahoma County, Oklahoma (Butler 1). Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)
MIS
18. Discussion and possible action to approve a contract with Cox Communications to increase bandwidth at the Midwest City Sheriff s Office sub-station. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
19. Discussion and possible action to outsource the helpdesk to VineIT. The attached agreement represents the service contract for this function. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)
Sheriff
20. Discussion and possible action to approve the Chairman to sign and return Notice of Violations from the Oklahoma State Department of Health for deficiencies and plan of correction at the Oklahoma County Jail, 201 North Shartel, Oklahoma City, Oklahoma. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received).
Recurring
Agenda Items:
21. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
22. Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
23. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
24. Commissioners Comments/General Remarks:
25. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
26. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW15045 Dual Purpose Canines
CW15044 Radios, Base Stations & Equipment
CW15033 Medical Supplies & Equipment
27. Executive Session for the purpose of discussing the following:
a. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning the pending investigation by the Department of Justice and potential litigation arising therefrom and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
28. Action regarding confidential communications between the public body and its attorney concerning the pending investigation by the Department of Justice and potential litigation arising therefrom and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
29. Adjourn at __________ until 9:00 a.m., Wednesday, April 22, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy