BOARD OF COUNTY COMMISSIONERS

Amended

 

Regular Meeting Agenda

 

9:00 a.m.

April 8, 2015

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Thursday, April 2, 2015.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of Wednesday, April 1, 2015, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

5.                  Discussion and possible action to announce and invite Oklahoma County residents to the 7th annual open house for District No. 2. Requested by Brian Maughan, Commissioner, District No. 2. (Document Received)

 

6.         Discussion and possible action to approve Resolution No. ___________ declaring the week of April 12, 2015 through April 18, 2015, as National Telecommunicator Week in Oklahoma County. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)

 

The following items, No. 7 through 13, are Consent Items and are routine in nature:

 

7.         Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of $8,021.12 for period ending March 31, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)

 

8.         Approve Employee Benefit Trust Warrant No. 623434 through 623739 for Oklahoma County in the amount of $115,430.02 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)

 

9.         Discussion and possible action for approval of Tin Horn Installation with a limit of a 45 foot opening. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received).

 

            2-2015-02                                $ 615.72

 

10.       Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received).

 

            2-2015-03                                $ 727.06

 

11.       Receive the following litigation:

 

Case No. CIV-14-103-HE Civil Action

Case No. CV-2015-555 Application

Case No. CV-2015-523 Petition

 

12.       Monthly Report of Fees for the month of March, 2015. (Document Received)

 

Juvenile Justice Center                              $253,366.12  

 

13.       Receive cancelled checks as follows: (Document Received)

 

Check No. 11111088605 dated April 1, 2015 to Oklahoma County Highway District No. 2 per Coy Kersey in the amount of $4,895.39. Issued out of wrong fund. Do not re-issue.

 

 

End of Consent Docket

 

District No. 1

 

14.       Discussion and possible action for approval of Agreement for Services between Smith Roberts Land Services, Inc. and the Board of County Commissioners of Oklahoma County, for services related to the mitigation and/or acquisition of repetitive floodplain loss areas of Crutcho Park Addition located in unincorporated county. This agreement is for the total amount not to exceed $107,225.00. This Agreement is eligible for funding pursuant to the contract between Oklahoma County and Oklahoma Department of Commerce, as approved by the Board of County Commissioners on February 2, 2015. Payments are to be made only from monies made available to the Oklahoma Department of Commerce (ODOC) by the U.S. Department of Housing and Urban Development (HUD) for the CDBG-Disaster Recovery Program. Upon receipt of invoice, Oklahoma County will request funds from ODOC. Once funds are deposited to Capital Projects Fund/CDBG Disaster Relief Crutcho Project (2010/1220), Oklahoma County will encumber and pay vendor the approved amount. Requested by Willa Johnson, County Commissioner, District No. 1.

 

Emergency Management

 

15.       Discussion and possible action to approve the Push Partner Memorandum of Agreement between Oklahoma County and the Oklahoma City-County Health Department. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)

 

Engineering

 

16.       Discussion and possible action for authorization of the Chairman to execute on behalf of Oklahoma County, Division Order Contract from Phillips 66 Company for property located in Section 35, Township 12 North, Range 2 West, Oklahoma County, Oklahoma (Bomber 3). Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)

 

17.       Discussion and possible action for authorization of the Chairman to execute on behalf of Oklahoma County, Division Order Contract from Phillips 66 Company for property located in Section 26, Township 12 North, Range 2 West, Oklahoma County, Oklahoma (Bomber 1). Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)

 

18.       Discussion and possible action for approval of Title Sheet for Oklahoma County Project 26A-BR-2010, Bridge on 192nd 0.2 miles west of Council Road, BRFY-155C(916)CO, JP#28765(04).  Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)

 

19.       Discussion and possible action to approve the CDBG-DR Residential Anti-Displacement and Relocation Assistance Plan. The Residential Anti-Displacement and Relocation Assistance Plan, states how Oklahoma County will minimize the direct and indirect displacement of persons that voluntarily participate in the Crutcho Park Acquisition Project. Requested by Stacey Trumbo, P.E., County Engineer. (Document Received)

 

OSU Extension

 

20.       Discussion and possible action requesting permission to put the Oklahoma County Seal on a sign for the new Oklahoma County Extension Center. Requested by LaDonna Hines, Director, OSU Extension. (Document Received)

 

MIS

 

21.       Discussion and possible action to outsource the helpdesk to VineIT. The attached agreement represents the service contract for this function. Requested by Mike Harman, Director, MIS, and approved as to form and legality by Sandra Howell-Elliott, Assistant District Attorney. (Document Received)

 

Planning

 

22.       Discussion and possible action to approve Resolution No. ______________ to appoint Ms. Shelly Ann Perkins to the Oklahoma County Board of Adjustment to complete the term of Mr. Sam A. Townley. She is duly licensed as an attorney in the State of Oklahoma and a resident of Oklahoma County. Ms. Perkins is an appointee of Commissioner Brian Maughan, Highway District No. 2. Requested by Tyler Gammon, Secretary, Board of Adjustment. (Document Received)

 

23.       Discussion and possible action to approve Resolution No. ____________ to re-appoint Mr. Bill Hoag to the Oklahoma County Board of Adjustment. He is a resident of Oklahoma County and has served as a member since February 25, 2008. Mr. Hoag is an appointee of Commissioner Willa Johnson, County Highway District No. 1. Requested by Tyler Gammon, Secretary, Board of Adjustment. (Document Received)

 

Sheriff

 

24.       Discussion and possible action to approve an agreement between the American Correctional Association and the Sheriff s Office for the preparation, planning, and activation of ACA Reaccreditation for the Oklahoma County Detention Center. Requisition No. 11505888 has been issued to American Correctional Association (ACA) in the amount of $10,500.00 from Sheriff Special Revenue Fund/Prisoner Boarding Fee/Professional Services Other (1161/5110/54455) Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

 

25.       Discussion and possible action for approval for the Sheriff s Office to make a grant application to the United States Department of Justice   Bureau of Justice Assistance - Justice and Mental Health Collaboration Program FY 2015 Competitive Grant Program. The Oklahoma County Sheriff s Office will make application online contract approval (e-signatures) and all programmatic reporting and requests for reimbursement will be completed by Captain David Baisden. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received)

 

Recurring Agenda Items:

 

26.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.   (Document Received)

 

27.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

 

28.       Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

29.       Commissioners Comments/General Remarks:

 

30.       New business: In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

31.       Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

CW15009 - Hydrating Sports Drink

 

32.       Executive Session for the purpose of discussing the following:

 

a.         To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning the pending litigation in Beam v. Whetsel, et al, CIV-13-1018-F and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to conduct the pending litigation proceeding in the public interest.

 

b.         To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending claim or action in Armor Correctional Health Services, Inc. v. BOCC, Case No. CJ-2015-1797, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct pending litigation or proceeding in the public interest.

 

c.         To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning the pending investigation by the Department of Justice and potential litigation arising therefrom and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

 

33.       Action regarding confidential communications between the public body and its attorney concerning the pending litigation in Beam v. Whetsel, et al, CIV-13-1018-F and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to conduct the pending litigation proceeding in the public interest.

 

34.       Action regarding confidential communications between the public body and its attorney concerning a pending claim or action in Armor Correctional Health Services, Inc. v. BOCC, Case No. CJ-2015-1797, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct pending litigation or proceeding in the public interest.

 

35.       Action regarding confidential communications between the public body and its attorney concerning the pending investigation by the Department of Justice and potential litigation arising therefrom and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

 

36.       Adjourn at __________ until 9:00 a.m., Wednesday, April 15, 2015.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:   SECRETARY TO:   Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                                  

County Clerk Deputy