BOARD OF
May 13, 2015
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, May 8, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, May 4, 2015, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 12, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $6,630.20 for period ending May 5, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 625175 through 625694 for Oklahoma County in the amount of $656,497.71 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CV-2015-735 Notice of Hearing
Case No. TC-2015-010 Tort Claim
Case No. TC-2015-011 Tort Claim
Case No. CV-2015-817 Petition
Case No. CV-2015-756 Application & Petition
Case No. CIV-15-468-M Judgment
Case No. TC-2015-008 Tort Claim Duplicate
8. Monthly Report of Fees for the month of March, 2015. (Document Received)
Sheriff $1,671,748.62
9. Monthly Report of Fees for the month of April, 2015. (Document Received)
Juvenile Justice Center $ 266,362.33
Planning Commission Inspection Fee Fund $ 43,906.53
Planning Commission State Building Code Fund $ 5,250.25
Planning Commission Fee Fund Report $ 17,825.74
10. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received).
2-2015-06 $436.29
11. Discussion and possible action for
approval of Tin Horn Installation. This item is in compliance with
Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer.
(Document Received).
2-2015-07 $427.40
12. Receive cancelled checks as follows: (Document Received)
Check No. 111088667 dated April 15, 2015 to Chickasaw Personal Communications in the amount of $105.00. Duplicate payment. Do not re-issue.
End
of Consent Docket
13. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW15041 Plumbing Supplies
CW15035 Office Furniture
District No. 2
14. Discussion and possible action to approve Amendment No. 1 to the Project Partnership Agreement between the Department of the Army and Oklahoma County for Design and Construction of the Luther Road Emergency Streambank Protection Project pursuant to 74 O.S. 1004 (A) and (F) and 69 O.S. 601, dated April 30, 2014. This agreement is in reference to Oklahoma County Project No. LTR-2011-1 (2-2011-B) Luther Road Streambank Stabilization Project. The Department of the Army has requested this amendment to reflect that the Secretary of the Army has been authorized to allot a higher amount of appropriations for emergency streambank and shoreline protections works and the ability to allot an increase from $1,500,000 to $5,000,000 to a single locality. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received).
15. Discussion and possible action for approval from the Board of County Commissioners to petition the City of Oklahoma City to create an Improvement and Special Services Assessment District known as Business Improvement District . Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
District No. 3
16. Discussion and possible action to approve ODOT Claim from Deere & Company to ODOT. This claim is in reference to ODOT No. 99-2433 and ODOT No. 99-2434 between ODOT and Oklahoma County for two (2) 2015 John Deere 6115D Wheel Tractors purchased off of Statewide Contract #SW190. This claim will be paid by County Road Machinery & Equipment Revolving Funds held at ODOT. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received)
17. Discussion and possible action for
approval of lease
agreement No. 553006 between ODOT and Oklahoma County for a 2015 John Deere
6115D, Wheel Tractor. District No. 3 will submit monthly payments to ODOT of
$954.44. This Lease Agreement will end June 30, 2015, and will be eligible for
renewal for the following Fiscal Year. Requisition No. 11506454 has been issued
to Oklahoma Department of Transportation in the amount of $1,908.88 from
Highway Cash/ District No. 3 (1110/9300/55130), contingent upon encumbrance of
funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and has
been approved as to form and legality by Gretchen Crawford, Assistant District
Attorney. (Document Received)
18. Discussion and possible action for approval of lease agreement No. 553007 between ODOT and Oklahoma County for a 2015 John Deere 6115D, Wheel Tractor. District No. 3 will submit monthly payments to ODOT of $954.44. This Lease Agreement will end June 30, 2015, and will be eligible for renewal for the following Fiscal Year. Requisition No. 11506452 has been issued to Oklahoma Department of Transportation in the amount of $1,908.88 from Highway Cash/ District No. 3 (1110/9300/55130), contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
19. Discussion and possible action to approve the agreement for Services Amendment No. 3 between Triad Design Group, Inc. and the Board of County Commissioners for Oklahoma County Project No. 3-98-A, Re-Design Covell Rd. and MacArthur Blvd. Intersection. The total amount of the contract shall not exceed $193,128.00. Requisition No. 11506464 has been issued to Triad Design Group, Inc. in the amount of $193,128.00 from Highway Cash/District No. 3 (1110/9300), contingent upon encumbrance of funds. Requested by Raymond Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
20. Discussion and possible action for approval of an agreement between the City of Edmond and the Board of County Commissioners of Oklahoma County for widening of Penn Ave. beginning one-half mile north of NW192nd/Danforth to approximately 1850 LF north. Work includes but is not limited to widening roadway from 2 lanes to 4 lanes to allow for a center turn lane, dedicated right turn lanes for school entrance and two through lanes. Roadway will have curb and gutter and a sidewalk on the east side on school frontage. The total amount of the project is not to exceed $360,000.00. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
BOCC
21. Discussion and possible action to receive the Appraisal Report prepared by P. Glenn and Company regarding the property located at the Northeast corner of 59th and Air Depot. Requested by Brian Maughan, Chairman, Board of County Commissioners. (Document Received).
22. Presentation of information related to the requested sale of the County's property at Southeast 59th Street and Air Depot Blvd in Oklahoma City to the Oklahoma Industries Authority, an Oklahoma public trust with Oklahoma County as its sole beneficiary, and the development of that property by The Boeing Company; and discussions among the Commissioners and guests related to the property and project and the public benefits to be derived from the sale and development of the property. Requested by Gary Bush, General Counsel to the Oklahoma Industries Authority.
23. Discussion and possible action to approve the agreement for Services between IMS Infrastructure Management Services, LLC. and the Board of County Commissioners for Oklahoma County for Pavement Management Services. The total amount of the contract shall not exceed $130,000.00. Requisition No. 11506444 has been issued to IMS Infrastructure Management Services, LLC in the amount of $130,000.00 from CBRI/County Commissioners/Professional Services (1111/1200/54455), contingent upon encumbrance of funds. Requested by Brian Maughan, Chairman, Board of County Commissioner, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Emergency Management
24. Discussion and possible action to approve the addition of Russell Beesley as new Citizen Volunteer Team Members for the Oklahoma County Office of Emergency Management. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
Engineering
25. Discussion
and possible action for authorization of the Chairman to execute on behalf of Oklahoma County, Division Order
Contract from Continuum Producer Services, LLC for property located in Section
1, Township 11 North, Range 2 West, Oklahoma County, Oklahoma (Roller 1-36H). Requested
by Stacey Trumbo, P.E., County Engineer. (Document Received)
Planning
26. Discussion and possible action for
approval of Resolution No.____________ accepting the Re-Plat of Coffee Creek Farms
(Lots 7 & 8) as provided in O.S. Title 19, 868.8 and authorizes the plat
to be placed on file as recommended by the Oklahoma County Planning Commission
in an open meeting on April 16, 2015. No road construction is required.
Requested by Tyler Gammon, Director, Planning, and approved by Stacey Trumbo,
County Engineer, and approved as to form and legality by Gretchen Crawford,
Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
27. Approve
all claims,
list available for inspection in the office of the
28. Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
29. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
30. Commissioners Comments/General Remarks:
31. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
32. Adjourn at __________ until 9:00 a.m., Wednesday, May 20, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy