BOARD OF
May 20, 2015
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, May 15, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, May 13, 2015, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 11, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $5,528.96 for period ending May 12, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 625695 through 626130 for Oklahoma County in the amount of $392,939.85 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CJ-2015-2502 Quiet Title
Case No. CJ-2015-2642 Quiet Title
Case No. CIV-15-521-C Foreclosure
8. Monthly Report of Fees for the month of April, 2015. (Document Received)
Culvert Pipe Sales Fund 8206 $ 3,995.26
Total Receipts $ 3,995.26
General
Fund $
391,032.30
Clerk Lien Fee Fund $ 7,488.79
UCC Central Filing Fund $ 70,848.36
Records Preservation Fund $
79,480.00
OK Tax Comm. % of Doc Stamps $ 346,523.95
Mechanic Liens/Investments $ 22,453.34
Refunds $ 400,731.90
Total $1,318,558.64
Court
Fund Bank
of Oklahoma Revolving
Beginning Balance $2,106,884.52 $ 217,288.74
Deposits & Canceled Vouchers $1,262,979.82 $ 67,967.64
Disbursements $2,186,610.31 $ 47,128.46
Ending Balance $1,183,254.03 $ 238,127.92
Sheriff Fees $ 178,447.02
Sheriff Incarceration Fees $ 1,518.54
Law Library Fees $ 39,594.21
Revolving Fund Fees $ 66,232.01
Drug Court User Fees $ 3,604.25
Community
Service Fees $ 265.40
Election Board $ 37,069.99
Sheriff $1,166,118.84
9. Discussion and possible action to
approve Resolution No. ___________ designating Russ Allen as Requisitioning
Officer for District Attorney replacing Scott Rowland. Requested by
David Prater, District Attorney (Document Received)
10. Discussion and possible action to approve
Resolution No. ___________ designating Scott Rowland as Receiving
Officer for District Attorney replacing Russ Allen. Requested by David
Prater, District Attorney (Document Received)
11. Discussion and possible action to approve
Resolution No. ___________ designating Jeanise Bilyeu as Requisitioning
Officer for Oklahoma County Treasurer replacing Beverly Ray. Requested
by Forrest Butch Freeman, Oklahoma County Treasurer (Document Received)
End
of Consent Docket
12. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW15044 Radios, Base Stations & Equipment
BOCC
13. Discussion and possible action to approve
Resolution
No. __________, pursuant to 19 O.S. 349, declaring the real property
located at SE 59th and Air Depot and being particularly described as follows: The Southeast
quarter of the southeast quarter of Section 21, Township 11 North, Range 2 West
of the Indian Meridian, Oklahoma County, Oklahoma. Said tract of land containing 39 acres of land more or less, as surplus
and no longer needed for county purposes and whether the Board should enter
into a contract
of sale and a warranty deed should be issued to
the Oklahoma Industries Authority, a public trust of which the County is
a beneficiary. The Oklahoma Industries Authority has offered to pay
$1,200,000.00 as consideration for the property. If approved, the Chairman
should be authorized to execute all necessary documents regarding the sale.
Requested by Commissioner Brian Maughan, District No. 2, and approved as to
form and legality by Gretchen Crawford, Assistant District Attorney. (Document
Received)
District No. 3
14. Discussion and possible action to approve a Mutual Agreement between Oklahoma County and the City of Edmond, Oklahoma to assist the City of Edmond in the mowing of Section line roads as may be requested by the City of Edmond. This agreement shall commence on July 1, 2015 and will continue through June 30, 2016. Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Purchasing
15. Discussion and possible action to approve contract for lease agreement with Standley Systems, for a Savin C4502 copier in the Purchasing Department to cover contract performance period July 1, 2015 thru June 30, 2016. Requisition No. 11506541 & 11506547 have been issued to Standley Systems, from General/Purchasing Agent/Printing Equipment, (1001/2400/55350/2014), contingent upon encumbrance of funds. This is the fourth year of a four year agreement. No option years to renew remain. The original copier contract CW11083 was awarded on June 23, 2010. Requested by Jane Gaston, Purchasing Director, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Sheriff
16. Discussion and approval for the Sheriff s
Office to make a grant application to the United States Department
of Justice Bureau of Justice Assistance Body-Worn Camera Pilot Implementation
Program FY 2015 Competitive Grant
Program. Oklahoma County Sheriff s Office will make application Online
contract approval (e-signatures) and all programmatic reporting and requests
for reimbursement will be completed by Captain David Baisden. Requested by John
Whetsel, Oklahoma County Sheriff. (Document
Received)
17. Discussion and possible action to approve Jail Services Agreement between the City of Nicoma Park and Oklahoma County for the boarding of municipal prisoners. The City of Nicoma Park agrees to pay the County a rate of $47.29 per prisoner per day. This agreement shall commence July 1, 2015, and shall terminate June 30, 2016. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
18. Approve
all claims,
list available for inspection in the office of the
19. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
20. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
21. Commissioners Comments/General Remarks:
22. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
23. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW15017 Exterminating Services
24. Executive Session for the purpose of discussing the following:
a. To enter into executive session pursuant to 25 O.S. 307 (B) (1) to engage in confidential communications regarding the resignation of the Director of Management Information Systems, an individual salaried public employee.
25. Action regarding confidential communications with Board s attorney regarding the resignation of the Director of Management Information Systems, an individual salaried public employee.
26. Adjourn at __________ until 9:00 a.m., Wednesday, May27, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy