BOARD OF
June 10, 2015
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, June 5, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Monday, June 1, 2015, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 15, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $12,917.47 for period ending June 2, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 626895 through 627243 for Oklahoma County in the amount of $288,831.14 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. TC-2015-015 Tort Claim
Case No. TC-2015-009 Tort Claim Duplicate
8. Monthly Report of Fees for the month of May, 2015. (Document Received)
Juvenile Justice Center $262,616.72
9. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
David H. Kinnard 14-312-2560; FERNDALE ADDITION; BLOCK 018; LOT 000; N77FT OF E300FT
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
10. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
Drannik Properties LLC 02-658-3400; BATH HIGHLAND ADDITION; BLOCK 007; LOT 000; LOTS 17 & 18
Drannik Properties LLC 02-700-0660; BATH ORCHARD ADDITION; BLOCK 001; LOT 000; LOTS 19 & 20
Drannik Properties LLC 03-363-0456; CULBERTSON E HIGHLAND ADDITION; BLOCK 002; LOT 000; LOTS 19 & 20
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
11. Receive and replace stale dated check as follows: (Document Received)
Check No. 54800-21158 in the amount of $456.04 issued January 10, 2012 in the name of Teresa W Estep. Check was stale dated and the monies deposited to the general fund.
12. Receive cancelled checks as follows: (Document Received)
Check No. 1001366482 dated May 13, 2015 to National Institute of Governmental in the amount of $719.95. Payment to be re-issued on June 10, 2015.
13. Discussion and possible action to approve Resolution No. _______________ removing Brian Jasper as Requisitioning Officer for Oklahoma County District One and replacing him with Mike Tex Cobb. Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)
14. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Engineer. These items have been sold at auction, and with the requested disposal will be removed from inventory in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) 2013 Jeep Compass
Sport 4X4, c/n SI612-00009, s/n 1C4NJDBB2DD199608, acquired 11/16/2012 from Bob
Howard Chrysler- Jeep- Dodge, 13250 N. Broadway Ext., Oklahoma City, OK 73113
for $20,824.75; Sold 04/29/2015 to Clyde J. Allred, 278 N. 426, Pryor, OK 74361
for $7,218.70
15. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
1-2015-08 $522.92
End
of Consent Docket
16. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW16046 Janitorial Services
BOCC
17. Discussion and possible action to adopt Resolution No. ____________ approved by the Oklahoma County Budget Board on May 21, 2015 regarding the encumbrance of funds to satisfy contractual obligations of Oklahoma County. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received)
District No. 1
18. Discussion
and possible action for the approval of the Agreement for Specific Assistance between the City of Del City and Oklahoma
County pursuant to Title 11, O.S. 33-101, 33-102, and 33-103 for
resurfacing the Intersection of SE 29th
& Bryant in Del City. We will mill 2 inches of existing surface, then add 2
inches of asphalt, and then restripe with paint. Upon completion, the
Municipality shall reimburse the County for material, labor and equipment costs
in an amount not to exceed $31,229.26. This Agreement shall become effective
upon adoption and shall terminate on June 30, 2015. Requested by Willa Johnson,
County Commissioner, District No. 1, and approved as to form and legality by Gretchen
Crawford Assistant District Attorney.
District No. 2
19. Discussion and possible action to approve the following dates to be observed as Holidays by Oklahoma County in calendar year 2016. Requested by Brian Maughan, Chairman. (Document Received)
New Year s Day Friday, January 1, 2016
Martin Luther King, Jr., Day Monday, January 18, 2016
President s Day Monday, February 15, 2016
Good Friday Friday, March 25, 2016
Memorial Day Monday, May 30, 2016
Independence Day Monday, July 4, 2016
Labor Day Monday, September 5, 2016
Veteran s Day Friday, November 11, 2016
Thanksgiving Thursday and Friday, November 24th and 25th, 2016
Christmas Monday, and Tuesday December 26th, and 27th 2016
20. Discussion and possible action to approve agreement between the City of Oklahoma City and Oklahoma County for removal of graffiti and overgrowth, brush, trees, and debris on public areas within Oklahoma City and within Oklahoma County for the yearly SHINE Mutual Agreement. This agreement shall commence on July 1, 2015, and continue through June 30, 2016. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
21. Discussion and possible action to approve Resolution No. ____________ to increase the total Project Cost for the Luther Road Streambank Stabilization Project. The Department of the Army has recommended increasing the total Project Cost from $2,125,000.00 to $2,500,000.00 to account for the increase toward the construction contract estimate. This will increase the County's share by $121,800.00. Requisition No. 11507049 has been issued to the FAO, USAED, TULSA District M5 in the amount of $121,800.00 from Highway Cash Funds/District 2 (1110/9200), contingent upon encumbrance of funds. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
22. Discussion and possible action to approve a Mutual Cooperative Agreement between the City of Bethany and Oklahoma County pursuant to Title 69, O.S. 601 (A), Title 69, O.S. 1903 (B), and County Resolution No. 118-08, to reconstruct, improve, repair, and maintain certain city streets in the City of Bethany. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
23. Discussion and possible action to approve a Mutual Cooperative Agreement between the City of Choctaw and Oklahoma County pursuant to Title 69, O.S. 601 (A), Title 69, O.S. 1903 (B), and County Resolution No. 118-08, to reconstruct, improve, repair, and maintain certain city streets in the City of Choctaw. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
24. Discussion and possible action to approve a Mutual Cooperative Agreement between the City of Nicoma Park and Oklahoma County pursuant to Title 69, O.S. 601 (A), Title 69, O.S. 1903 (B), and County Resolution No. 118-08, to reconstruct, improve, repair, and maintain certain city streets in the City of Choctaw. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
25. Discussion and possible action to approve Mutual Cooperation Agreement between Bethany Public Schools, of Oklahoma County, Oklahoma, and the Board of County Commissioners of Oklahoma County, to assist the school district with parking areas, playgrounds, athletic fields, access roads, drainage areas, and other areas within the exclusive control of ownership of the school district. Requested by Brian Maughan, Oklahoma County Commissioner, District No. 2, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
26. Discussion and possible action to approve a Mutual Cooperative Agreement between Choctaw-Nicoma Park Public Schools, and Oklahoma County, pursuant to Title 69, O.S. 601 (A), Title 69, O.S. 1903 (B), and County Resolution No. 118-08, to assist Choctaw-Nicoma Park Public Schools with reconstruction, improvement, repair or maintenance of property owned by the school district. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
27. Discussion and possible action to approve a Mutual Cooperative Agreement between Harrah Public Schools, and Oklahoma County, pursuant to Title 69, O.S. 601 (A), Title 69, O.S. 1903 (B), and County Resolution No. 118-08, to assist Harrah Public Schools with reconstruction, improvement, repair or maintenance of property owned by the school district. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
28. Discussion and possible action to approve a Mutual Cooperative Agreement between the City of Valley Brook, and Oklahoma County, pursuant to Title 69, O.S. 601 (A), Title 69, O.S. 1903 (B), and County Resolution No. 118-08, to reconstruct, improve, repair, and maintain certain city streets in the City of Valley Brook. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
29. Discussion and possible action to approve a Mutual Cooperative Agreement between the City of Harrah, and Oklahoma County, pursuant to Title 69, O.S. 601 (A), Title 69, O.S. 1903 (B), and County Resolution No. 118-08, to reconstruct, improve, repair, and maintain certain city streets in the City of Harrah. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
30. Discussion and possible action for approval of the Interlocal Agreement between the City of Oklahoma City and the Board of County Commissioners of Oklahoma County. Requested by Brian Maughan, Commissioner District 2 and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
District No. 3
31. Discussion and possible action for purchase and acceptance of Easements (Parcel 7.0 and 7.1) for Oklahoma County Project MAC-2007-1, MacArthur Blvd. from Covell Road to Edmond Road. This property is located in the Northwest Quarter of Section 27, Township 14 North, Range 4 West of the Indian Meridian, Oklahoma County, Oklahoma; (Complete legal descriptions hyperlinked). These Easements are being granted to Oklahoma County by The Helen G. Dewell Trust and The Marie P. Eidenbock Survivor's Trust in the total amount of $4,943.00. Requisition No. 11506917 is issued to The Helen G. Dewell Trust in the amount of $2,471.50 from Highway Cash, District 3 (1110/9300), contingent upon encumbrance of funds, and Requisition No. 11506903 is issued to The Marie P. Eidenbock Survivor's Trust in the amount of $2,471.50 from Highway Cash, District 3 (1110/9300), contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Assessor
32. Discussion and possible action to approve Contract for Services between Oklahoma County Assessors Office, and Board of County Commissioners and Total Assessment Solutions Corporation (TASC). TASC agrees to provide the following services for all prior year drilled and producing oil & gas wells, gas plants, and/or compressors stations installed from January 1, 2014 through December 31, 2014. The term of the Contract will be July 1, 2015 through June 30, 2016. Requisition No. 11506584 has been issued to Total Assessment Solutions Corp. in the amount of $33,000.00 from General Fund/Assessor Revaluation/Professional Services-Other (1001/1400/54455), contingent upon encumbrance of funds. Requested by Leonard Sullivan, Oklahoma County Assessor, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County Clerk
33. Discussion and possible action to approve Stop Loss Coverage Option No. 1 with Fairmont ($250K Specific Deductible, without laser or rate cap renewal cap) for the Oklahoma County Health Benefit Plan as recommended by the Oklahoma County Budget Board on June 3, 2015. Requested by Carolynn Caudill, Oklahoma County Clerk (Document Received.)
Engineering
34. Discussion and possible action to approve
Resolution
No. ___________ for the following Change Order No. 02 to Oklahoma County
Project ADC-2013-1, Adult Detention Center Sewer Repair and Design, for
additional construction costs.
Original Contract $1,294,000.00
Amount for Change Order 1 $ 12,029.33
Amount this Change Order $ 4,800.00
Change Orders 1.3%
Requisition No. 11507110 has been issued to Downey Contracting, LLC in the amount of $4,800.00 from Capital Improvement- Regular/TIF-Jail (2010/1216), contingent upon encumbrance of funds. Requested by Stacey Trumbo, P.E., County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Environmental Health & Safety
35. Discussion and possible action to approve Contract for Drug Testing with McBride Clinic for employee drug and breath alcohol testing for an amount not to exceed $20,000.00. The contract is from July 1, 2015, to June 30, 2016, with four one year options to renew under current terms. Requisition Number 11506687 has been issued to McBride Clinic Inc., in the amount of $20,000.00 from General Fund/General Government/Services Other (1001/1100/54456), contingent upon encumbrance of funds. Requested by Dan Matthews, Director, Human Resources/Environmental Health and Safety and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
36. Discussion and possible action to approve agreement for Legal Services for Defense of Workers Compensation Claims between Walker, Ferguson and Ferguson, and Oklahoma County, to provide legal services for defense of workers compensation claims. This agreement shall begin on July 1, 2015, and end on June 30, 2016. Requested by Dan Matthews, Director, Human Resources/Environmental Health and Safety, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
37. Discussion and possible action to approve Service Agent for Administration of Workers Compensation Self-Insurance Program agreement between Consolidated Benefits Resources, LLC, and Oklahoma County for the administration and investigation of workers compensation claims. This agreement shall begin on July 1, 2015, and end on June 30, 2016. Requisition No. 11506686 has been issued to Consolidated Benefits Resources, LLC, in the amount of $55,000.00 from Workers Comp/Workers Comp Adm Exp (4020/0001/54502), contingent upon encumbrance of funds. Requested by Dan Matthews, Director, Human Resources/Environmental Health and Safety, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Facilities Management
38. Discussion and possible action to approve a contract between the Board of County Commissioners and the Department of Corrections for inmate labor. This agreement commences on July 1, 2015 and ends on June 30, 2016. Requisition No. 11506811 in the amount of $3,575.88 has been issued to Oklahoma Department of Corrections/Clara Waters CCC from Highway Cash /District No. 1/Services Other (1110/9100/54456), Requisition No. 11506813 in the amount of $3,575.88 has been issued to Oklahoma Department of Corrections/Clara Waters CCC from Highway Cash/District No. 2/Maintenance & Operation (1110/9200/54000), Requisition No. 11506820 in the amount of $6,791.76 has been issued to Oklahoma Department of Corrections/Clara Waters CCC from Highway Cash /Facilities Management-Courthouse/Services Other (1001/2801/54456), Requisition No. 11506891 in the amount of $3,575.88 has been issued to Oklahoma Department of Corrections/Clara Waters CCC from Highway Cash / District No. 3 Services Other (1110/9300/54456) contingent upon encumbrance of funds. Requested by Keith Monroe, Director, Facilities Management and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
39. Discussion and possible action to approve Storage Lease Agreement between Oklahoma County and Naifeh Realty Company for lease of space at 911 S.W. 4th, Oklahoma City, Oklahoma. The term of lease shall begin on July 1, 2015, and end June 30, 2016. Requisition No. 11506850 has been issued to Naifeh Realty Co. Inc., in the amount of $108,900.00, from General/General Government/Building Space Storage (1001/1100/54103) contingent upon the encumbrance of funds. Requested by Keith Monroe, Director, Facilities Management, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
40. Discussion and possible action to approve the agreement for services between ZFI Engineering Co. and the Board of County Commissioners for Oklahoma County Project No. CTH-2015-1, Repair of Courthouse Sallyport Floor Slab. The total amount of the contract shall not exceed $18,450.00. Requisition No. 11506838 has been issued to ZFI Engineering Co. in the amount of $18,450.00 from Capital Improvement-Regular/County Commissioners (2010/1200), contingent upon encumbrance of funds. Requested by Keith Monroe, Director, Facilities Management, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
41. Discussion and possible action for
approval of contract
for lease of County Courthouse floor space for shoe shine stand. Cleo s
Professional Shine, the current tenant, is requesting a one year lease for the
purpose of operating a shoe shine stand. The cost is $30.00 per month. The
lease will be effective July 1, 2015, and ending June 30, 2016. Requested by
Keith Monroe, Director, Facilities Management, and approved as to form and
legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Human Resources
42. Discussion and possible action to approve the report and recommendation of the Human Resources Director for the Board of County Commissioners to adopt the recommended list of applicants for further consideration for the position of Director of Management Information Systems (MIS). Requested by Dan Matthews, Director, Director, HR/Health and Safety, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
43. Discussion and possible action to approve the establishment of an advisory committee whose role will be interview the adopted list of candidates for the position of Director of Management Information Systems (MIS) and make recommendations to the Board of County Commissioners to assist them in the final selection process for the Director of MIS. The committee will consist of one representative from each Commissioner s office and members of the Human Resources Department for the Board of County Commissioners. Requested by Dan Matthews, Director, Director, HR/Health and Safety, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Juvenile Bureau
44. Discussion
and possible action to approve the renewal of Continuation Lease
Agreement for the Pauline E. Mayer Shelter located at
45. Discussion and possible action to approve the Lease Agreement between the Board of County Commissioners of Oklahoma County and the State of Oklahoma, Department of Human Services for the leasing of space located at 5905 N. Classen Court, OKC, OK (OCJB). This space consisting of 49,628 square feet, at a cost of $9.70 per square foot, is to be used by the Department of Human Services (General Purpose). The County will receive $40,115.97 per month for twelve consecutive months. This Lease Agreement with 3 one year options to renew will be effective July 1, 2015 through June 30, 2016. Requested by James L. Saffle, Director, Juvenile Bureau and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
OSU Extension
46. Discussion and possible action to approve Cooperative Agreement between the United States Department of Agriculture Animal Plant Health Inspection Service-Wildlife Services Division in cooperation with Oklahoma State Board of Agriculture and the County of Oklahoma County, to augment the animal and injurious rodent damage control program in Oklahoma. Pursuant to statutory authority in 2 O.S. & 12-1, Oklahoma County will provide funds not to exceed $2,400.00 for the employment of personnel. This sum will be used for a portion of the salary and travel costs necessary to supplement the wildlife damage control travel and field expenses of The Wildlife Service Specialists. The Division will pay the balance of the salary and travel costs and all other necessary expenses to effectively carry out the objectives of the program. Agreement shall begin on July 1, 2015, and end on June 30, 2016. Requisition No. 11506931 has been issued to Oklahoma Department of Agriculture in the amount of $2,400.00 from General Fund/OSU Extension Services-Other (1001/8100/54040), contingent upon encumbrance of funds. Requested by LaDonna Dunlop, Director, OSU Extension Center, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Planning
47. Discussion and possible action to approve or deny Resolution No. ___________ to amend the zoning as provided in Title 19 O.S., 868.16 on a tract of land from CL Urban Limited Commercial & Office District to CG-Urban General Commercial & Office District. The Oklahoma County Planning Commission recommended approval during a public meeting on May 21st, 2015. The applicant proposes to develop a parcel for seasonal snow cone sales on a 5 acre tract that will include parking for patrons. Location: NW 178th & MacArthur Blvd. (County Highway District No. 3) Requested by Tyler Gammon, Director, Planning and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
48. Discussion and possible action to approve or deny Resolution No. __________ to amend the zoning as provided in Title 19 O.S. 868.16 on a tract of land from AA Agricultural and Rural Residential District to RA- Acreage Residential District. The Oklahoma County Planning Commission has recommended approval during a public meeting on May 21st, 2015. The applicant proposes developing a single-family, residential subdivision (Estates @ Coffee Creek) with approximately 114 lots on 146.120 acres. Location: NW 220th & Pennsylvania Ave. (County Highway District No. 3) Requested by Tyler Gammon, Director, Planning and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
49. Discussion and possible action to approve or deny Resolution No. _____________ to amend the zoning as provided in Title 19 O.S., 868.16 on a tract of land from AA Agricultural and Rural Residential District to PUD-2015-01. The Oklahoma County Planning Commission recommended approval during a public meeting on May 21st, 2015. The applicant proposes to develop a commercial tract (The Marketplace at Coffee Creek) providing limited commercial services to surrounding housing developments as well as some local office space. The tract of land encompasses 8.87 acres and is located at NW 220th & Pennsylvania Ave. (County Highway District No. 3) Requested by Tyler Gammon, Director, Planning and approved as to form and legality by Gretchen Crawford, Assistant District Attorney.
Sheriff
50. Discussion and possible action to approve Jail Services Agreement between the City of Del City and Oklahoma County for the boarding of municipal prisoners. The City of Del City agrees to pay the County a rate of $47.29 per prisoner per day. This agreement shall commence July 1, 2015, and shall terminate June 30, 2016. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
51. Discussion and possible action to approve Jail Services Agreement between the City of Bethany and Oklahoma County for the boarding of municipal prisoners. The City of Bethany agrees to pay the County a rate of $47.29 per prisoner per day. This agreement shall commence July 1, 2015, and shall terminate June 30, 2016. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
52. Discussion and possible action to approve Jail Services Agreement between the City of Warr Acres, the Board of County Commissioners, and the Sheriff of Oklahoma County. The City of Warr Acres agrees to pay the Oklahoma County Sheriff a rate of $47.29, per prisoner per day that the inmate is held on behalf of the City of Warr Acres. This agreement shall commence on July 1, 2015, and shall terminate on June 30, 2016. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
53. Discussion and possible action to approve Jail Services Agreement between the Town of Luther, the Board of County Commissioners, and the Sheriff of Oklahoma County. The Town of Luther agrees to pay the Oklahoma County Sheriff a rate of $47.29, per prisoner per day that the inmate is held on behalf of the Town of Luther. This agreement shall commence on July 1, 2015, and shall terminate on June 30, 2016. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Documents Received)
54. Discussion and approval of agreement by and between the City of Oklahoma City and the County of Oklahoma County whereas the United States Department of Justice was required to reconstruct the Local Law Enforcement Block Grant Program and therefore a new program Justice Assistance Grants (JAG) Program was designed. This agreement states the City of Oklahoma City will waive their 10% of the funds for administrating the grant. Oklahoma City will receive $350,676.00, Del City will receive $9,859.00, Midwest City will receive $21,348.00 and the County of Oklahoma County $83,474.00. The Sheriff s Office will utilize the funds in the same manner as the previous JAG funds to support Law Enforcement Purposes. The funds are required to be spent by September 30th, 2017. There are no matching funds required. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
55. Discussion and possible action to authorize the Sheriff s Office to apply to the Office of Community Oriented Policing Services (COPS), U.S. Department of Justice, COPS Hiring Program grant to fund a School Resource Officer for Rosary School and the funding to retain existing school resource officers at Millwood and Jones Public Schools. If the USDOJ COPS Office does not fund the retention of the deputies the positions will have the potential to be eliminated. The application will be completed online (Grants.gov website) and will be completed by Capt. David Baisden of the Sheriff s Office. Requested by John Whetsel, Oklahoma County Sheriff and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
56. Discussion and approval of a Memorandum of Understanding by and between Midwest City Police Department and the Board of County Commissioners on behalf of the Oklahoma County Sheriff s Office for the Midwest City Police Departments participation in the 2M2L Oklahoma County Youth Alcohol Task Force. Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSA) provided funds in the form of a grant to Oklahoma County for the development of the 2M2L Oklahoma County Youth Alcohol Task Force with the agreement that Oklahoma County would partner with three other agencies within Oklahoma County. Midwest City Police Department will receive up to $16,666.67 compensation for their participation in the project which will be reimbursed by ODMHSA Requested by John Whetsel, Oklahoma County Sheriff and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Treasurer
57. Discussion and possible action for approval of Bank Fee Agreement between the Bank of Oklahoma, N.A. and the County Treasurer of Oklahoma County. All account expenses shall be reflected in monthly account analysis statements that provide itemized detail of all charges and average ledger balance information. Any interest earnings and bank charges for any given month will be accounted for. Any adjustment will be made in the following month s charges. This agreement shall begin on July 1, 2015, and end on June 30, 2016. Requested by Forrest Butch Freeman, Oklahoma County Treasurer, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
58. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
59. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
60. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
61. Commissioners Comments/General Remarks:
62. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
63. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW15044 Radios, Base Stations & Equipment
CW16022-1 Grocery Products
CW16025-1 Highway Materials & Supplies
CW16029 Commissary Items
64. Adjourn at __________ until 9:00 a.m., Wednesday, June 17, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy