BOARD OF
June 17, 2015
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, June 12, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, June 10, 2015, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 12, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $4,135.29 for period ending June 9, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 627244 through 627740 for Oklahoma County in the amount of $515,624.35 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CV-2015-994 Vacate Easement
Case
No. CJ-2004-9751 Garnishment
8. Receive Depository Fund Accounts Summary for the month of May, 2015. Requested by Forrest Butch Freeman, Oklahoma County Treasurer. (Document Received).
9. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received).
2-2015-09 $554.20
10. Monthly Report of Fees for the month of May, 2015. (Document Received)
Prevention of Child Abuse Depository 8204 $ 119.10
Culvert Pipe Sales Fund 8206 $ 1,571.26
Total Receipts $ 1,690.36
General
Fund $ 449,412.60
Clerk Lien Fee Fund $ 5,955.22
UCC Central Filing Fund $ 60,835.78
Records Preservation Fund $ 70,615.00
OK Tax Comm. % of Doc Stamps $ 501,325.40
Mechanic Liens/Investments $ 16,158.51
Refunds $ 408,152.06
Total $1,512,454.57
Court
Fund Bank
of Oklahoma Revolving
Beginning Balance $1,183,254.03 $238,128.92
Deposits & Canceled Vouchers $1,273,764.02 $ 66,167.74
Disbursements $ 979,471.60 $ 36,648.33
Ending Balance $1,477,546.45 $267,648.33
Sheriff Fees $ 136,016.86
Sheriff Incarceration Fees $ 1,776.89
Law Library Fees $ 33,902.93
Revolving Fund Fees $ 53,108.85
Drug Court User Fees $ 1,993.25
Community
Service Fees $ 158.60
Election
Board $ 15,709.10
9N Restitution $ 37,906.89
9J Restitution $ 5,439.13
JJC Emergency $ 2,263.14
Sheriff $1,443,874.03
11. Discussion and possible action to approve
Resolution No. ___________ designating Amy Livengood as Receiving Officer for Appropriation Account
6010 Law Library. Requested
by Venita Hoover, Director, Law
Library. (Document Received)
12. Discussion and possible action to approve
Resolution No. ___________ designating Cecelia Spain as Receiving
Officer for Appropriation Account 6010 Law Library replacing Cecelia Puente. Requested
by Venita Hoover, Director, Law
Library. (Document Received)
End
of Consent Docket
District No. 1
13. Discussion and possible action to approve the Mutual Agreement between Oklahoma County and the Mid-Del Public School District pursuant to Title 19 O.S. 339(17) to assist the School, upon request, with reconstruction, improvement, repair or maintenance of property owned by the school district. This Agreement shall be effective upon signature of both parties and shall terminate on June 30, 2016. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
14. Discussion and possible action to approve a Two (2)Year Lease Agreement between the Board of County Commissioners and the Midwest City Municipal Authority, a Public Trust, renewable upon a bi-annual basis for a term of thirty (30) years, for the use of the following:
A tract of land in Northeast Quarter, Section 11, Township 11 North, Range 2 West of the Indian Meridian, Midwest City, Oklahoma County, Oklahoma, more particularly described: Beginning at a point 770 feet east and 650 feet north of the southwest corner of said northeast quarter; thence east parallel to the south line of said northeast quarter a distance of 737 feet more or less to a point 1133 feet west of the east line of said northeast quarter; thence north a distance of 714 feet more or less to the south R/W line of the abandoned railroad; thence northwesterly along said R/W line a distance of 60 feet; thence northeasterly along said R/W line a distance of 85 feet; thence northwesterly along said R/W line a distance of 440 feet; thence southwesterly on a curve to the left a distance of 415 feet more or less to a point 770 feet east of the west line of said northeast corner; thence south 886 feet more or less to the point of beginning, containing 15 acres more or less.
Said tract was the
subject of a 30 year Lease Agreement between the Midwest City Municipal
Authority and the Board of County Commissioners of the County of Oklahoma dated
December 17, 1984. The Midwest City Municipal Authority has constructed a
facility to assist in the collection and transportation of solid waste material
for the citizens of Midwest City and the residents of unincorporated Oklahoma
County. Requested by Willa Johnson, County Commissioner, District
No. 1 and approved to form and legality by Gretchen Crawford, Assistant
District Attorney. (Documents Received)
15. Discussion and possible action to approve Resolution
No. ___________ to amend Resolution No. 17-15
adopted by the Board of Commissioners of Oklahoma County on January 28th,
2015. The amendment would extend the deadline for the Oklahoma County Jail Study
Committee on Adult and Juvenile Detention Facilities and Funding to make their
final recommendations to the Board of Commissioners of Oklahoma County from June
30, 2015 to July 31, 2015. Requested by Willa Johnson, County Commissioner,
District No. 1. (Documents Received)
District No. 2
16. Discussion and possible action to approve a Utility, Encroachment and ROW Affidavit to ODOT for J/P #29335(04), Oklahoma County Project 178-BR-2012, Bridge on Luther and Memorial Rd. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
District No. 3
17. Discussion and possible action to approve Mutual Cooperation Agreement between the Board of County Commissioners, and Putnam City Independent School District No. 001, to assist the Putnam City Public Schools as may be requested by the Putnam City Public Schools with reconstruction, improvement, repair or maintenance of property owned by the school district. This agreement shall commence on July 1, 2015, and continue through June 30, 2016. Requested by Ray Vaughn, Oklahoma County Commissioner, District No. 3, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Documents Received)
18. Discussion and possible action to approve Mutual Cooperation Agreement between Board of County Commissioners and Edmond Independent School District No. I-12, to assist the Edmond Schools as may be requested by the Edmond Schools with reconstruction, improvement, repair and maintenance of property owned by the School District. This agreement shall commence on July 1, 2015, and continue through June 30, 2016. Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Assessor
19. Discussion and possible action to approve Contract for Services between Oklahoma County Assessor s Office and Board of County Commissioners and Sanborn. Sanborn agrees to provide 2015 aerial color photography at 6 resolution. The term of the contract will begin on June 30, 2015. Requisition No. 11506365 has been issued to Sanborn in the amount of $25,328.07 from General Fund/Assessor Revaluation/ Professional Agreements (1001/1400/54456) contingent upon encumbrance of funds. Requested by Leonard Sullivan, Oklahoma County Assessor, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County Clerk
20. Discussion and possible action to receive Certificate of Achievement for Excellence in Financial Reporting awarded to Oklahoma County by the Government Finance Officers Association of the United States and Canada (GFOA) for its 2014 Comprehensive Annual Financial Report (CAFR). An Award of Financial Reporting Achievement (AFRA) has been awarded to Carolynn Caudill, Oklahoma County Clerk, whose office is primarily responsible for preparing the Comprehensive Annual Financial Report (CAFR). Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
21. Discussion and possible action to approve and execute the Application for Excess Insurance (Stop Loss Coverage) for the Oklahoma County Health Benefit plan. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
Court Clerk
22. Discussion and possible action to approve Monitoring Contract between Oklahoma County Board of County
Commissioners and Comtec Electronic Systems, Inc. for
24 hour security system monitoring for the offsite file storage facility
located at 911 and 919 SW 4th Street. Contract
effective from July 1, 2015 through June 30, 2016. Requisition
No. 11507112 has been issued to Comtec Electronic
Systems Inc. in the amount of $550.00, from General Fund/ Court Clerk/
Professional Services-A&E (1001/1600/54454), contingent upon encumbrance of
funds. Requested by Tim Rhodes, Court
Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document
Received)
Facilities Management
23. Discussion and possible action to approve Standard Long Term Lease Contract with the Board of County Commissioners, on behalf of Facilities Management and Standley Corporation, for one Savin C3503 Copier, includes all-inclusive maintenance, black and white copies at $0.0097 each and color copies at $0.0525 and includes all parts, labor and supplies. Requisition No. 11507045 in the amount of $1,564.44 has been issued to Standley Systems LLC from General Fund/Facilities Management/Leased Equipment (1001/2801/55390), Requisition No. 11507047 in the amount of $547.80 has been issued to Standley Systems LLC from General Fund/Facilities Management/Service-Personal (1001/2801/5559) contingent upon encumbrance of funds. This agreement shall commence on July 1, 2015, and terminate on June 30, 2016. Requested by Keith Monroe, Director, Facilities Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Health & Safety
24. Discussion and possible action to approve Standard Long Term Lease Contract with Standley Systems for lease of copier from July 1, 2015, until June 30, 2016. Requisition No. 11507339 has been issued to Standley Systems LLC in the amount of $1,538.28 from General Fund/ Centralization HR/ Health & Safety (1001/2600), contingent upon encumbrance of funds. Requested by Dan Matthews, Director, Human Resources/Environmental Health and Safety, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Juvenile Justice
25. Discussion and possible action for approval of the agreement between the Board of County Commissioners of Oklahoma County, on behalf of the Oklahoma County Juvenile Bureau and the Board of Regents of the University of Oklahoma, on behalf of the Department of Pediatrics Center of Child Abuse and Neglect, who shall provide psychological treatment and consultation of adolescent sex offenders coming to the attention of the County. Agreement shall begin on July 1, 2015, and end on June 30, 2016. Requisition No. 11506919 in the amount of $30,000.00 has been issued to Center on Child Abuse and Neglect from Juvenile Probation Fee Fund/Juvenile Justice Bureau/Professional Services-Medical (1231/5200/54453), contingent upon encumbrance of funds. Requested by James Saffle, Director, Juvenile Bureau, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
26. Discussion
and possible action to approve Memorandum
of Understanding between the Oklahoma City-County Health Department and the
Oklahoma County Juvenile Bureau. This program is a training program for the residents
of Oklahoma Juvenile Bureau in Making Proud Choices and educating them on
Sexually Transmitted Diseases. Requested by James L. Saffle,
Director, Juvenile Bureau and approved as to form and
legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Sheriff
27. Discussion and possible action to approve agreement between the Board of County Commissioners of Oklahoma County on behalf of the Sheriff s Department and Armor Correctional Health Services, Inc., to provide Inmate Medical Services. This agreement shall begin on July 1, 2015 and end June 30, 2016. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
28. Discussion
and possible action to approve Jail
Services Agreement between the Town of Jones, the Board of County
Commissioners, and the Sheriff of Oklahoma County. The Town of Jones agrees to
pay the Oklahoma County Sheriff a rate of $47.29, per prisoner per day that the
inmate is held on behalf of the Town of Jones. This agreement shall commence on
July 1, 2015, and shall terminate on June 30, 2016. Requested by John Whetsel,
Oklahoma County Sheriff, and approved
as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
29. Discussion and possible action to approve Jail Services Agreement between the City of Spencer and Oklahoma County, for the boarding of municipal prisoners. The City of Spencer agrees to pay the County a rate of $47.29 per prisoner per day. This agreement shall begin on July 1, 2015, and end on June 30, 2016. Requested by John Whetsel, County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
30. Discussion and possible action to approve Jail Services Agreement between the City of Midwest City and Oklahoma County, for the boarding of municipal prisoners. The City of Midwest City agrees to pay the County a rate of $47.29 per prisoner per day. This agreement shall commence on July 1, 2015, and shall terminate on June 30, 2016. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
31. Discussion and possible action to approve Jail Services Agreement between the City of The Village and the Board of County Commissioners, on behalf of the Sheriff of Oklahoma County, for the boarding of municipal prisoners. City of The Village agrees to pay the County a rate of $47.29 per prisoner per day. This agreement shall commence on July 1, 2015, and terminate on June 30, 2016. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
32. Discussion and possible action to approve contract renewal agreement between Oklahoma County Sheriff s Office and UniFirst Holdings, Inc. for maintenance for fleet shop towel service. Agreement shall begin on July 1, 2015 and terminate on June 30, 2016. Requisition No. 11507203 has been issued to UniFirst /Corporation DBA Unifirst Holdings Inc, in the amount of $640.90, from Sheriff Service Fee/Sheriff/Professional Services Other (1160/5105/54456), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
33. Discussion and possible action to approve contract between Oklahoma County Sheriff s Office and Mitchell 1, A SnapOn Company for Subscription for Basic Shopkey 5 for Goverments. Agreement shall begin July 1, 2015, and terminate on June 30, 2016. Requisition No. 11507193 has been issued to Mitchell Repair Information Co LLC dba Mitchell 1, A SnapOn Co. in the amount of $1,728.00, from Sheriff Service Fee/Fleet/ Subscription (1160/5105/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
34. Discussion
and possible action to approve the Chairman to sign and return Notice
of Violations from the Oklahoma State Department of Health for deficiencies
and plan of correction at the Oklahoma County Jail, 201 North Shartel, Oklahoma City, Oklahoma. Requested
by John Whetsel, Oklahoma County Sheriff. (Document Received).
Social Services
35. Discussion and possible action to approve Business Operations/Lease Agreement between the Oklahoma Department of Career and Technology Education and Oklahoma County Social Services to lease 353.51 square feet of office space for $265.13 a month, plus additional costs associated with the provision of services in the Oklahoma County Social Services Facility located at 7401 NE 23rd Street. This agreement shall begin on July 1, 2015, and end June 30, 2016. Requested by Christie Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received).
36. Discussion and possible action to approve Lease agreement between the Central Oklahoma Workforce Investment Board, and Oklahoma County Social Services to lease 4500.66 sq. ft. of office space for $3,375.50/mo. plus additional costs associated with the provision of services located at 7401 N.E. 23rd Street. The effective dates of agreement are July 1, 2015, through June 30, 2016. Requested by Christi Jernigan, Director, Social Services, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
37. Discussion and possible action to approve Lease Agreement between the Oklahoma State Employment Security Commission and Oklahoma County Social Services to lease 2,891 square feet of office space for $2,168.25 a month, plus additional costs associated with the provision of services in the Oklahoma County Social Services Facility located at 7401 NE 23rd Street. This agreement shall begin on July 1, 2015, and end June 30, 2016. Requested by Christie Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received).
Recurring
Agenda Items:
38. Approve
all claims,
list available for inspection in the office of the
39. Discussion
and possible action to approve Resolution No. __________ approving Blanket
Purchase Orders as submitted by each department, list available for inspection
in the office of the
40. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
41. Commissioners Comments/General Remarks:
42. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
43. Adjourn at __________ until 9:00 a.m., Wednesday, June 24, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy