BOARD OF
June 24, 2015
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, June 19, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, June 17, 2015, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 20, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $7,230.83 for period ending June 16, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 627741 through 628208 for Oklahoma County in the amount of $357,969.75 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Monthly Report of Fees for the month of May, 2015. (Document Received)
Planning Commission Inspection Fee Fund $43,133.03
Planning Commission State Building Code Fund $ 2,307.00
Planning Commission Fee Fund Report $20,358.25
8. Receive the following litigation:
Case No. TC-2014-036 Tort Claim
Case No. CV-2015-52 Amended Quiet Title
Case No. CIV-15-574-W Complaint
Case No. CJ-2015-2642 Amended Quiet Title
Notice of Sale Pursuant to Oklahoma Power of Sale Mortgage Foreclosure Act
9. Discussion and possible action to approve Resolution No. _______________ removing Karla Durham as Receiving Officer for Oklahoma County Election Board and replacing with Kelley Caraway. Requested by Cheryl Hollis, Election Board Secretary. (Document Received)
10. Discussion and possible action to approve Resolution No. _______________ removing Amy Livenegood as Receiving Officer for the Law Library. Requested by Venita Hoover, Administrator, Law Library. (Document Received)
11. Discussion and possible action to approve Resolution No. _______________ removing Venita Hoover as Requisitioning Officer for the Law Library and replacing with Amy Livenegood. Requested by Venita Hoover, Administrator, Law Library. (Document Received)
12. Discussion and possible action for approval of Annual Financial Statement of the Resale Property Fund as of May 31, 2015, in accordance with Title 68 O.S. 3137. Requested by Forrest Butch Freeman, Oklahoma County Treasurer. (Document Received)
13. Authorization for the Board of County Commissioners to execute Quit Claim Deed conveying the below described real estate:
06-190-8710; G & WEESNER SUB B11-13 DIT HT ADDITION;
BLK 014;
This deed
transfers the property to the City of
14. Discussion and possible action to approve Resolution No.___________ to surplus equipment from the inventory of the Oklahoma County Sheriff. This item has been declared surplus and are to be sold at auction in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) 2004 Chevy
Tahoe 4X4, c/n B301-00050, s/n 1GNEK13Z54R225605, acquired 01/26/2004 from
Hudiburg Chevrolet, I-40 and Hudiburg Dr., Midwest City, OK 73110 for
$29,191.00.
15. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of Oklahoma County District No. 3. This item was sold at State Auction, and with the requested disposal will be removed from inventory in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) HP DesignJet
1055CM Plus Printer, c/n DC236-03248, s/n SG33J1310W, acquired 06/05/2003 from
Mediasoft, Inc., PO Box 960053, Oklahoma City, OK 73196 for $10,044.05; Sold
03/30/2015 to Kenneth Hansmeyer, Hansmeyer Plumbing, Heating and Air, 1011 W.
Tecumseh Rd., Norman, OK 73069 for $513.60
16. Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County MIS. These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) Gateway DS600
Laptop, c/n DP236-03924, s/n 0031590450, acquired 07/03/2003 from Gateway 2000,
610 Gateway Drive, North Sioux City, SD 57049
One (1) One (1) Dell
Latitude 820 PC, c/n DP236-04379, acquired 05/11/2006 from Dell Marketing LP,
PO Box 676021, Dallas, TX 75267 for $2154.42
One (1) Lenovo C200
Laptop, c/n DP236-04479, s/n L3FE825, acquired 09/21/2007 from
Solutions4Sure.com, Inc. dba Tech Depot, PO Box 33074, Hartford, CT 06150 for
$686.25
One (1) Lenovo C200
Laptop, c/n DP236-04480, s/n L3FE853, acquired 09/21/2007 from
Solutions4Sure.com, Inc. dba Tech Depot, PO Box 33074, Hartford, CT 06150 for
$686.25
One (1) Lenovo C200
Laptop, c/n DP236-04481, s/n L3FE889, acquired 09/21/2007 from
Solutions4Sure.com, Inc. dba Tech Depot, PO Box 33074, Hartford, CT 06150 for
$686.25
One (1) Lenovo 3000
C200 Laptop, c/n DP236-04482, s/n L3-PK753, acquired 09/28/2007 from
Solutions4Sure.com, Inc. dba Tech Depot, PO Box 33074, Hartford, CT 06150 for
$698.39
One (1) Lenovo 3000
C200 Laptop, c/n DP236-04483, s/n L3-PK823, acquired 09/28/2007 from
Solutions4Sure.com, Inc. dba Tech Depot, PO Box 33074, Hartford, CT 06150 for
$698.39
One (1) Lenovo 3000
C200 Laptop, c/n DP236-04484, s/n L3-PK751, acquired 09/28/2007 from
Solutions4Sure.com, Inc. dba Tech Depot, PO Box 33074, Hartford, CT 06150 for
$698.39
One (1) Lenovo 3000
C200 Laptop, c/n DP236-04485, s/n L3-PK833, acquired 09/28/2007 from
Solutions4Sure.com, Inc. dba Tech Depot, PO Box 33074, Hartford, CT 06150 for
$698.39
One (1) Dell Optiplex
760 SFF PC, c/n DP250-00104, acquired 06/30/2009 from Dell Marketing LP, PO Box
676021, Dallas, TX 75267 for $1001.07
17. Discussion and possible action to approve Resolution No.___________ to surplus equipment from the inventory of the Oklahoma County Sheriff. These items have been declared surplus and are to be sold as scrap in accordance with the provisions set forth in Title 19 Section 421. (Document Received)
One (1) 2014 Dodge
Charger, c/n B612-00497, s/n 2C3CDXKT4EH334878, acquired 09/18/2014 from Bob
Moore of Tulsa LLC, 4627 S. Memorial Drive, Tulsa, OK 74145 for $25,894.26
18. Discussion and Possible action to approve the Transfer T-5-15 of equipment from the inventory of Oklahoma County County Clerk to the Oklahoma County Juvenile Justice Center in accordance with the provisions set forth in Title 19, Section 421. (Document Received)
One (1) Indiana Walnut Desk, old c/n F105-00117, new c/n SQ105-00142, acquired 06/18/1990 from B&M Sales Co., PO Box 53128, Oklahoma City, Ok for $763.23
One (1) HON 5 Drawer Legal File Cabinet, c/n F104-00364, acquired 03/13/2000 from Office Depot, PO Box 249, Oklahoma City, OK 73101 for $263.86
One (1) HON 5 Drawer Legal File Cabinet, c/n F104-00348, acquired 03/09/1994 from Bill Warren Products, Inc., 1233 Sovereign Row, Oklahoma City, OK for $281.86
One (1) HON 5 Drawer Legal File Cabinet, c/n F104-00349, acquired 03/09/1994 from Bill Warren Products, Inc., 1233 Sovereign Row, Oklahoma City, OK for $281.86
19. Discussion and Possible action to approve the Transfer T-6-15 of equipment from the inventory of Oklahoma County Purchasing Department to the Oklahoma County MIS Department in accordance with the provisions set forth in Title 19, Section 421. (Document Received)
One (1) Dell Optiplex 760 Ultra PC, old c/n P236-00026, new c/n DP250-00104, s/n CMD7LK1, acquired 06/30/2009 from Dell Marketing LP, PO Box 676021, Dallas, TX 75267 for $1001.07
One (1) Dell Optiplex 760 Ultra PC, old c/n P236-00028, new c/n DP250-00105, s/n DMD7LK1, acquired 06/30/2009 from Dell Marketing LP, PO Box 676021, Dallas, TX 75267 for $1001.07
20. Approval of Transcripts
of Proceedings from the County
02-010-4015 GARDEN OAKS ADDITION; BLOCK 014; LOT 023
03-003-9633 CRESTON HILLS ADDITION; BLOCK 047; LOT 011
03-795-9000 MOORE BELL SUB ADDITION; BLOCK 002; LOTS 41 & 42
03-803-1980 HARMONY HILL ADDITION; BLOCK 002; LOTS 11 & 12
05-250-5950 LYONS WILL ROGERS PK ADDITION; BLOCK 005; LOT 038
06-623-3941 CORBIN PARK ADDITION; BLOCK 017; LOTS 3 & 4 EX N93.5FT
07-193-2903 WEST LAWN GARDEN ADDITION; BLOCK 006; LOT 008 S23FT
11-622-3460 STEVE PENNINTON 8TH ADDITION; BLOCK 009; LOT 009
12-003-1385 CHIMNEY HILL II EDMOND ADDITION; BLOCK 005; PT LOT 18 BEG SE/C LOT 18 TH NW ALONG E LINE LT18 92FT SW1.17FT SE50.67FT SE41.37FT TO BEG
12-101-1780 SPRING CREEK ACRES ADDITION; BLOCK 002; LOT 052
12-890-1235 OAKMOND ADDITION; BLOCK 002; PT OF LOT 13 BEG 21.5FT N OF SE/C LT 13 TH N47FT W1FT S47FT E1FT TO BEG
13-064-4200 ALTAVUE ADDITION; BLOCK 011; LOTS 27 & 28
13-076-2450 COLLEGE PARK ADDITION; BLOCK 018; LOTS 27 & 28
13-076-6294 COLLEGE PARK ADDITION; BLOCK 054; LOT 015
13-076-6363 COLLEGE PARK ADDITION; BLOCK 055; LOT 003
13-076-8354 COLLEGE PARK ADDITION; BLOCK 076; LOT 033
13-076-8374 COLLEGE PARK ADDITION; BLOCK 076; LOTS 43 & 44
13-076-8688 COLLEGE PARK ADDTION; BLOCK 088; LOTS 8 & 9
13-080-6480 FLORAL PARK ADDITION; BLOCK 010; LOTS 5 & 6
14-015-1944 KNIGHT LAKE ADDITION; BLOCK 005; PT LOT 1 BEG 1190FT S OF NE/C LT 1 TH W242.87FT SWLY426.09FT SELY250FT SWLY TO A POINT 150FT S NE/C LOT 2 SELY175.47FT NELY328.10FT NLY368.10FT NELY182.68FT E80FT N97.99FT TO BEG
14-133-7530 WEBBS HEIGHTS SUB ADDITION; BLOCK 010; LOTS 31 & 32
14-133-7760 WEBBS HEIGHTS SUB ADDITION; BLOCK 010; LOTS 36 THRU 40
14-291-5900 SCHOOL GREEN PASTURE ADDITION; BLOCK 000; LOT S161
14-312-6505 FERNDALE ADDITION; BLOCK 000; E193FT OF LOT 29 EX BEG 33FT W & 30FT N OF SE/C NE4 TH N297FT W160FT S297.16FT E160FT TO BEG
14-372-0230 DELUXE SUB ADDITION; BLOCK 000; LOT 106 & W31.25FT OF LOT 107 NOW REFERRED TO AS ALL OF LOT6
14-372-5040 DELUXE SUB ADDITION; BLOCK 000; LOT 241
14-372-5440 DELUXE SUB ADDITION; BLOCK 000; LOT 251
14-372-5520 DELUXE SUB ADDITION; BLOCK 000; LOT 252
14-373-0545 CAULKS VICTORY SUB ADDITION; BLOCK 000; LOT 406 S50FT OF E150FT
14-627-0585 DAYS GARDEN ADDITION; BLOCK 002; ALL LOT 10 EX TRI TR IN NE/C BEING 8FT ON N & EX TRI TR IN SW/C BEING 6FT ON S
15-067-1780 ROLLING MEADOWS SEC 2 ADDITION; BLOCK 005; LOT 004
15-097-1900 POINTON CITY ADDITION; BLOCK 003; LOT 012
15-127-6601 MANSFIELD ADDITION; BLOCK 005; S120FT OF E65FT OF LOT 2 BLK 5 MANSFIELD ADDITION
15-476-2095 MCGREGOR HEIGHTS ADDITION; BLOCK 004; LOT 020
17-376-8200 UNPLTD PT SEC 09 12N 4W ADDITION; BLOCK 000; PT SW4 SEC 9 12N 4W BEG 20FT E & 430FT S & 289.45FT E OF NW/C W/2 SW4 SE4 SW4 TH N132.49FT E20FT S132.49FT W TO POINT OF BEG CONT .06ACRS MORE OR LESS
18-870-5255 COCKRELLS PLAINVIEW ADDITION; BLOCK 017; E17.99FT OF W156.29FT OF W/2 BLK 17
19-795-2070 ROLLING ACRES ADDITION; BLOCK 006; LOT 12 EX SLY 67FT
20-816-1770 HIDDEN CREEK ESTATES ADDITION; BLOCK 000; COMMON AREAS A B & C
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
End
of Consent Docket
21. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW16076 Solid Waste Disposal
BOCC
22. Discussion and possible action to approve Standard Lease Contract between Board of County Commissioners and General Mailing Equipment, Inc. for lease and maintenance of PostBase4A Postage Meter/Mailing Machine. The term of this contract is effective July 1, 2015, through June 30, 2016. The County shall pay the vendor a total annual amount not to exceed $1,428.00. Requisition No. 11507044 has been issued to General Mailing Equipment, Inc. in the amount of $1,428.00 from General Fund/General Government/Copier Lease (1001/1100/55390), contingent upon encumbrance of funds. Approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
District No. 2
23. Discussion and
possible action to approve Utility
Relocation Claim from ONG to ODOT for Oklahoma County Project 2-2009-A,
Bridge and Approaches on Harrah Road beginning at Junction SE 29th
Street/SH-270 and extending South approximately 1.5 miles, ODOT J/P
#25442(04). This claim is for the amount of $212,209.27 to be paid from
County Improvement Road and Bridge Funds (CIRB) held at ODOT. Requested by
Brian Maughan, County Commissioner, District No. 2. (Document Received)
24. Discussion and possible action to approve
Utility
Relocation Claim from ONEOK to ODOT for Oklahoma County Project 2-2009-A,
Bridge and Approaches on Harrah Road beginning at Junction SE 29th
Street/SH-270 and extending South approximately 1.5 miles, ODOT J/P #25442(04).
This claim is for the amount of $38,685.86 to be paid from County Improvement
Road and Bridge Funds (CIRB) held at ODOT. Requested by Brian Maughan,
County Commissioner, District No. 2. (Document Received)
25. Discussion and update concerning the
Oklahoma County Community Sentencing Department. Requested by Brian Maughan,
County Commissioner, District No. 2.
District No. 3
26. Discussion and possible action to allow access to the Oklahoma County Parking Garage, the Oklahoma County Annex Building and First Floor of the Oklahoma County Courthouse on Friday, the 17th of July, 2015, from 6:00 p.m. to 9:00 p.m. and on Saturday, the 18th of July, 2015, from 7:00 a.m. to 2 p.m. to the Family Law Section of the Oklahoma Bar Association, for use in their annual Trial Advocacy Institute. Requested by Ray Vaughn, County Commissioner, District No. 3.
28. Discussion and possible action to approve the amendment to the administrative services contract between Oklahoma County and HealthSmart Benefit Solutions, Inc. effective 7/1/2015, approved by the Budget Board on June 18, 2015. Requested by Carolynn Caudill, Oklahoma County Clerk and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
29. Discussion and possible action to approve the Business Associate Agreement between Van Ackeren Consulting, LLC dba Personalized Prevention and Oklahoma County effective 7/1/2015, approved by the Oklahoma County Budget Board on June 18, 2015. Requested by Carolynn Caudill, Oklahoma County Clerk and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
30. Discussion and possible action to approve the Client Services Agreement between Van Ackeren Consulting, LLC dba Personalized Prevention and Oklahoma County effective 7/1/2015, approved by the Oklahoma County Budget Board on June 18, 2015. Requested by Carolynn Caudill, Oklahoma County Clerk and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
District Attorney
31. Discussion and possible action to approve the Standard Long Term Lease Contract between the Board of County Commissioners and R.K. Black, Inc. for copiers and copies in the total amount of $28,740 for: three (3) Sharp Model 264 copiers, four (4) Sharp Model 654 copiers, two (2) Sharp Model 754 copiers, and one (1)Sharp Model 3640 color copier. This contract will be effective July 1, 2015 through June 30, 2016. Requisition No. 11507280 has been issued to R.K. Black, Inc. in the amount of $2,773.80 from General Fund/District Attorney-State/Capital (1001/2000/55390); Requisition No. 11507269 in the amount of $1,993.20 from General Fund/District Attorney County / Service Maintenance (1001/2100/54459); Requisition No. 11507270 in the amount of $14,619.36 from General Fund/District Attorney State/Capital (1001/2000/55390); Requisition No. 11507259 in the amount of $9,353.64 from General Fund/District Attorney-State/Service Maintenance (1001/2000/54459). Requested by Aaron Etherington, Assistant District Attorney. (Document Received)
32. Discussion and possible action to approve Resolution No. ____________ Civil Litigation Contract between the Board of County Commissioners and the District Attorney, District 7, during contract term July 1, 2015 through June 30, 2016. This agreement shall begin on July 1, 2015 and end on June 30, 2016. Requisition No. 11507315 has been issued to the District Attorneys Council in the amount of $607,371.00, from General/General Government/Professional Services Legal (1001/1100/54451) contingent upon encumbrance of funds. Requested by David Prater, District Attorney. (Document Received)
Engineering
33. Discussion
and possible action for approval of Resolution
No. ___________ Renewal of Interlocal
Cooperative Agreement between the Board of County Commissioners of Oklahoma
County and the Circuit Engineering District 5 (CED5). The Board of County
Commissioners of Payne, Logan, Oklahoma, Cleveland, McClain, Garvin, and Murray
Counties make up the CED5 to provide assistance to county governments in
performing the functions delegated by law including, but not limited to, the
operation of road maintenance, construction, inspection, and equipment
purchases and management on county projects funded
with County Improvements for Road and Bridges (CIRB) Funds. Requested by Stacey
Trumbo, P.E., County Engineer, and has been approved as to form and legality by
Gretchen Crawford, Assistant District Attorney. (Document Received)
34. Discussion and possible action to approve Resolution No. ______________ designating Official Board Member and Alternates to Circuit Engineering District No. 5. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
35. Discussion and possible action to approve
the Standard Maintenance Contract
Renewal between Canon Solutions America, Inc. and Oklahoma County on behalf
of the Engineering Department for the following item: GBC Eagle 105
Plotter, Serial No. TC500-552008-8547. The County shall pay the vendor $156.09
per month to equal an annual amount not to exceed $1,873.08. This Contract is
effective July 1, 2015, and shall terminate on June 30, 2016. Requisition No.
11507352 has been issued to Canon Solutions America, Inc. in the amount of
$1,873.08 from General Fund/Engineering/Copier Charges, (1001/9400/54459),
contingent upon encumbrance of funds. Requested by Stacey Trumbo, PE,
County Engineer, and has been approved as to form and legality by Gretchen
Crawford, Assistant District Attorney. (Document Received)
36. Discussion and possible action for approval of Standard Long Term Lease Contract between Oklahoma County and Standley Systems for Savin MP C4503 copier lease. The term of this contract is effective July 1, 2015, through June 30, 2016. The County shall pay the vendor $197.73 per month to equal the total annual amount not to exceed $2,372.76. Planning Requisition No. 11507355 has been issued to Standley Systems in the amount of $677.93 from 1240/3000/55390; Engineering Requisition No. 11507353 has been issued to Standley Systems in the amount of $1,355.86 from 1001/9400/55390; and Emergency Management Requisition No. 11507354 has been issued to Standley Systems in the amount of $338.97 from 1001/5500/55390. Requested by Stacey Trumbo, P.E., County Engineer, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Juvenile Bureau
37. Discussion and possible action to approve the contract between the Board of County Commissioners of Oklahoma County on behalf of the Oklahoma County Juvenile Bureau and Justice Benefits, Inc., who shall provide Professional Services to explore opportunities for Federal Financial Participation, review prospects for expansion of existing FFP and to secure additional FFP as may be appropriate for the Bureau. This is a new contract as we exercised the last option of renewal (old contract) in FY 15. This Contract shall be effective July 1, 2015 through June 30, 2016. Requisition No. 11507040 has been issued to Unificare LTD dba Justice Benefits Inc. in the amount of $20,000.00, from Juvenile Justice Bureau/Professional Services/Other (1001/5200/54455), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
MIS
38. Discussion and possible action to approve amendment to Tyler Technologies ERP Contract. Requested by Lynnette Stephens, Interim IT Director, and has been approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
39. Discussion and possible action to approve Standard contract renewal between the Board of County Commissioners, on behalf of Oklahoma County Information Technology and Standley Systems. Lease of Savin MP C3503. Requisition No. 11507447 has been issued to Standley Systems, Inc., in the amount of $1,770.24, from MIS (2700), contingent upon encumbrance of funds. This agreement shall commence on July 1, 2015, and terminate on June 30, 2016. Requested by Lynnette Stephens, Interim IT Director, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
40. Discussion and possible action to approve Standard Contract for AIR Technologies for maintenance and support of the data center air conditioners. The annual cost will not exceed $1,404.00 for the Liebert Air Conditioners, and the annual cost will not exceed $268.00 for the Heil Air Conditioner. This agreement shall begin July 1, 2015, and end June 30, 2016. Requisition No. 11507454 has been issued to Air Technologies in the amount of $1,404.00 from MIS (/2700), contingent upon encumbrance of funds. Requested by Lynnette Stephens, Interim IT Director, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
41. Discussion and possible action to approve contract renewal of the Interact Public Safety contract. This contract provides maintenance and support for the Sheriff s CAD, Mobile Cop, and EJustice system. Contract shall begin on July 1, 2015, and end on June 30, 2016. Requisition No 11507451 has been issued to Colossus Inc. dba Interact Public Safety in the amount of $231,055.86 from MIS (2700), contingent upon encumbrance of funds. Requested by Lynnette Stephens, Interim IT Director, and has been approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
42. Discussion and possible action to approve Standard Lease Contract between the Board of County Commissioners, on behalf of Oklahoma County MIS and for Business Imaging Systems, Inc. for maintenance and support of the District Attorney s Cannon MS30011 scanner. Requisition No. 11507458 has been issued to Business Imaging Systems Inc. in the amount of $1,100.00 from General Fund/MIS/Subscriptions (1001/2700/54030), contingent upon encumbrance of funds. This agreement shall begin July 1, 2015, and end June 30, 2016. Requested by Lynnette Stephens, Interim IT Director, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
43. Discussion and possible action to approve the Cox contract for a Metro-E Connection at District No. 2 yard. This will replace the current internet connection with a faster business connection. The monthly cost will be Six Hundred Twenty One Dollars and Zero Cents ($621.00). Requisition No. 11507448 has been issued to Cox Communications Inc. in the amount of $7,452.00, from General Fund/MIS/Subscriptions (1001/2700/54030), contingent upon encumbrance of funds. Requested by Lynnette Stephens, Interim IT Director, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
OSU Extension
44. Discussion and possible action to approve contract between the United States Department of Agriculture and Oklahoma County, on behalf of the Oklahoma State University Cooperative Extension Services to conduct extension work. This contract will begin July 1, 2015, and end June 30, 2016. Oklahoma County Extension Budget: Total Budget FY 2015-2016, $507,732.00, contingent upon encumbrance of funds and becoming effective on July 1, 2015. Requested by LaDonna Hines, Director, OSU Extension Center, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
45. Discussion and possible action to approve Lease Purchase Agreement for Equipment between the Board of County Commissioners, and Standley Systems. Lease Purchase Agreement for the following item: Savin 9070sp Muli-Function Copier. This contract will begin July 1, 2015, and will end June 30, 2016. Requisition No. 11507256 in the amount of $3,103.68 has been issued to Standley Systems LLC, from General Fund/OSU Extension/Lease Equipment (1001/8100/55390), and Requisition No. 11507257 (copies) has been issued to Standley Systems LLC, in the amount of $3,744.00 from General Fund/OSU Extension/Equipment-Vendors Maintenance (1001/8100/54157), contingent upon encumbrance of funds. Requested by LaDonna Hines, Director, OSU Extension Center, and approved as to form and legality by Aaron Etherington,, Assistant District Attorney. (Document Received)
Sheriff
46. Discussion and possible action to approve agreement between the Board of County Commissioners of Oklahoma County on behalf of the Sheriff s Department and Armor Correctional Health Services, Inc., to provide Inmate Medical Services. This agreement shall begin on July 1, 2015 and end June 30, 2016. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
47. Discussion and possible action to approve Jail Services Agreement between the Town of Arcadia, the Board of County Commissioners, and the Sheriff of Oklahoma County. The Town of Arcadia agrees to pay the Oklahoma County Sheriff a rate of $47.29, per prisoner per day that the inmate is held on behalf of the Town of Arcadia. This agreement shall commence on July 1, 2015, and shall terminate on June 30, 2016. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
48. Discussion and possible action to approve contract between Oklahoma County Sheriff s Office and Automation Integrated for Subscription for AMAG Site Support Agreement. Agreement shall begin July 1, 2015, and terminate on June 30, 2016. Requisition No. 11507191 has been issued to Automation Integrated LLC in the amount of $1,464.75, from Sheriff Service Fee/Courthouse Security Fee/Subscription (1160/5160/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
49. Discussion and possible action to approve contract renewal between the Sheriff s Office and Department of Public Safety, for annual maintenance agreement on OLETS software, maintenance, and upgrades. Agreement shall begin July 1, 2015, and end June 30, 2016. Requisition No. 11507170 has been issued to Department of Public Safety Oklahoma in the amount of $10,500.00, from Sheriff Service Fee/Sheriff/Telecommunications Services (1160/5100/54021), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
50. Discussion and possible action to approve contract between Oklahoma County Sheriff s Office and CelleBrite USA for annual maintenance agreement on UFED Unlimited Software upgrades and support extended warranty for FY 2015-2016. Agreement shall begin on July 1, 2015, and terminate on June 30, 2016. Requisition No. 11507169 has been issued to CelleBrite USA Corp. in the amount of $3,098.99, from Sheriff Service Fee/ Sheriff /DP Equipment-Vendors Maintenance Fee/Subscription (1160/5100/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
51. Discussion and possible action to approve Standard Maintenance Contract between the Board of County Commissioners, on behalf of Oklahoma County Sheriff s Office and A-T Solutions Inc. for Subscription for EZ Street Draw License Maintenance. Agreement shall begin July 1, 2015, and terminate on June 30, 2016. Requisition No. 11507162 has been issued to A-T Solutions Inc in the amount of $1,304.70, from Sheriff Service Fee/Service Fee/Subscription (1160/5100/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
52. Discussion and possible action to approve contract renewal between Oklahoma County Sheriff s Office and Addtronics Business Systems for annual agreement for Data Card CP80 ID Printer, s/n P95550. Agreement shall begin on July 1, 2015, and terminate on June 30, 2016. Requisition No. 11507160 has been issued to CW Cook Inc., dba Addtronics Business Systems in the amount of $2,410.00, from Sheriff Service Fee/Courthouse Security Fee/Equipment-Vendors Maintenance (1160/5160/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
53. Discussion and possible action to approve contract renewal between the Sheriff s Office and Department of Public Safety for CAD Interface for MobileCop Services. Agreement shall begin July 1, 2015, and end June 30, 2016. Requisition No. 11507171 has been issued to Oklahoma Department of Public Safety in the amount of $300.00 from Sheriff Service Fee/Sheriff/Telecommunications Services (1160/5100/54021), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
54. Discussion and possible action to approve contract renewal between Oklahoma County Sheriff and Bomgar Corp. for the annual maintenance agreement for Bomgar AMR B200 appliance with 3 licenses. Agreement shall begin on July 1, 2015, and terminate on June 30, 2016. Requisition No. 11507163 has been issued to Bomgar Corporation, in the amount of $1,644.00 from Sheriff Service Fee/Sheriff/Subscription. (1160/5100/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality Aaron Etherington, Assistant District Attorney. (Document Received)
55. Discussion and possible action to approve contract renewal between Oklahoma County Sheriff s Office and LeadsOnline. Annual subscription to Leads Online. Agreement shall begin on July 1, 2015, and terminate on June 30, 2016. Requisition No. 11507175 has been issued to LeadsOnline, LLC. in the amount of $10,588.00, from Sheriff Service Fee/Prisoner Boarding Fee/Subscription (1160/5100/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
56. Discussion and possible action to approve contract renewal between Oklahoma County Sheriff s Office and View Systems Inc. Annual maintenance for 2 ViewScan Systems, Serial no. 0148 & 1024. Agreement shall begin on July 1, 2015, and terminate on June 30, 2016. Requisition No. 11507205 has been issued to View Systems Inc in the amount of $3,600.00, from Sheriff Special Revenue Fund/Commissary/ DP Equipment-Vendors Maintenance (1161/5111/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
57. Discussion and possible action to approve contract renewal between Oklahoma County Sheriff s Office and Cummins Allison for maintenance agreement for JetScan 4062 Currency Scanner. Agreement shall begin July 1, 2015, and terminate on June 30, 2016. Requisition No. 11507369 has been issued to Cummins Allison Corp. in the amount of $316.00, from Sheriff Service Fee/Sheriff/ Equipment-Vendors (1160/5100/54157), and Requisition No. 11507373 has been issued to Cummins Allison Corp. in the amount of $316.00, from Sheriff Special Revenue/Sheriff/ Equipment-Vendors (1161/5100/54157) contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
58. Discussion and possible action to approve Standard Rental Contract between Oklahoma County Sheriff s Office and Francotyp-Postalia Inc. for Rental of FP-PostBase 20, postage meter with color touchscreen 5lb Postage Scale and envelope moistener. Agreement shall begin July 1, 2015, and terminate on June 30, 2016. Requisition No. 11507370 has been issued to Francotyp-Postalia Inc. in the amount of $384.00 from Sheriff Special Revenue Fund/Prisoner Boarding Fee/Equipment-Other (1161/5110/54109), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
59. Discussion and possible action to approve Standard Maintenance Contract between Oklahoma County and MSC Technologies, Inc. for annual maintenance for Powerware 10 KVA UPS System in computer room of Detention Center Serial No. FD10K05189. Agreement shall begin July 1, 2015, and terminate June 30, 2016. Requisition No. 11507197 has been issued to MSC Technologies Inc. in the amount of $2,371.00, from Sheriff Special Revenue Fund/Commissary /Equipment-Vendors Maintenance (1161/5111/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
60. Discussion and possible action to approve Standard Maintenance Contract between the Oklahoma County Sheriff s Office, and MSC Technologies Inc., for the APC/MGE UPS Advantage Ultra service agreement, to include twice yearly full battery preventative maintenance visits for the Galaxy 30 KVA UPS, serial no. A09-10025 located in 1B of the Detention Center. Agreement shall begin July 1, 2015, and terminate June 30, 2016. Requisition No. 11507196 has been issued to MSC Technologies, Inc. in the amount of $3,844.00, from Sheriff Special Revenue Fund /Commissary/Sheriff/Equipment-Vendors Maintenance (1161/5111/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
61. Discussion and possible action to approve Standard Maintenance Contract between Oklahoma County Sheriff s Office and TimeKeeping Systems Inc. Annual maintenance agreement on Guard 1 plus Server Edition support Subscription. Agreement shall begin on July 1, 2015, and terminate on June 30, 2016. Requisition No. 11507202 has been issued to Timekeeping Systems Inc. in the amount of $1,070.00, from Sheriff Special Revenue Fund/ Prisoner Boarding Fee/ Subscription (1161/5111/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
62. Discussion and possible action to approve Standard Maintenance Contract between the Oklahoma County Sheriff s Office and MSC Technologies Inc. for annual maintenance for APC 40 KW Symmerta PX uninterruptible power supply, serial no. PD0615240269. Agreement shall begin July 1, 2015, and terminate June 30, 2016. Requisition No. 11507198 has been issued to MSC Technologies, Inc. in the amount of $3,930.00, from Sheriff Service Fee/Jail Facility/Equipment-Vendors Maintenance (1160/5100/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
63. Discussion and possible action to approve Standard Maintenance Contract between the Board of County Commissioners, on behalf of Oklahoma County Sheriff s Office and Lockwood Technology Corporation, for subscription for software and hardware maintenance and support for the Lockwood Physical Inventory and Asset Tagging System. Agreement is pro-rated and shall begin on July 1, 2015, and terminate on December 31, 2015. Requisition No. 11507192 has been issued to Lockwood Technology Corporation in the amount of $2,750.00, from Sheriff Service Fee / Sheriff /Subscriptions (1160/5100/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
64. Discussion and possible action to approve Standard Maintenance Contract between Oklahoma County Sheriff s Office and InterAct Public Safety Systems for annual maintenance and service for Packet Cluster Software. Agreement shall begin on July 1, 2015, and terminate on June 30, 2016. Requisition No. 11507172 in the amount of $13,428.31 has been issued to Colossus Inc., DBA Interact Public Safety Systems from Sheriff Service Fee/Sheriff/Maintenance & Operations Subscriptions (1160/5100/54030), contingent upon the encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
65. Discussion and possible action to approve Standard Maintenance Contract between Oklahoma County Sheriff s Office and Utility Data Services, Inc., for data search services for locating defendants with outstanding warrants. Agreement shall begin July 1, 2015, and terminate on June 30, 2016. Requisition No. 11507204 has been issued to Utility Data Services, Inc., in the amount of $6,600.00, from Sheriff Service Fee/Jail Facility/Subscription (1160/5100/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
66. Discussion and possible action to approve Standard Service Contract between the Board of County Commissioners, on behalf of Oklahoma County Sheriff s Office and SHI International Corp. Annual Maintenance agreement for Meraki Enterprise Cloud Controller Subscription. Agreement shall begin on July 1, 2015, and terminate on June 30, 2016. Requisition No. 11507200 in the amount of $184.00 has been issued to Software House International Inc, from Sheriff Service Fee / Sheriff /Subscriptions (1160/5100/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
67. Discussion and possible action to approve Standard Service Contract between the Board of County Commissioners, on behalf of Oklahoma County Sheriff s Office and SHI International Corp. Annual maintenance agreement for Adobe Connect for fiscal year 2015-2016. Agreement shall begin on July 1, 2015, and terminate on June 30, 2016. Requisition No. 11507199 has been issued to Software House International Inc., in the amount of $7,416.00, from Sheriff Service Fee/Sheriff/DP Equipment-Vendors Maintenance (1160/5100/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
68. Discussion and possible action to approve Standard Maintenance Contract between the Board of County Commissioners on behalf of the Oklahoma County Sheriff s Office and MSC Technologies Inc. This contract is for maintenance for APV Advantage Ultra on site Service Agreement for APC Galaxy 3500 uninterruptible power supply, serial No. PS1127330062. This agreement shall begin July 1, 2015, and terminate June 30, 2016. Requisition No. 11507194 has been issued to MSC Technologies, Inc. in the amount of $3,118.00, from Special Revenue/Prisoner Boarding Fee/Equipment-Vendors Maintenance (1161/5110/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
69. Discussion and possible action to approve Standard Service Contract between the Board of County Commissioners, on behalf of Oklahoma County Sheriff s Office and SHI International Corp. Annual Maintenance agreement for Sophos Endpoint Protection Advanced Subscription. Agreement shall begin on July 1, 2015, and terminate on June 30, 2016. Requisition No. 11507201 in the amount of $704.00 has been issued to Software House International Inc, from Sheriff Service Fee / Sheriff /Subscriptions (1160/5100/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
70. Discussion and possible action to approve Standard Service Contract between the Board of County Commissioners, on behalf of Oklahoma County Sheriff s Office and CI Technologies, for services on IAPro Unlimited Software Package. This agreement shall commence on July 1, 2015, and shall terminate on June 30, 2016. Requisition No. 11507338 has been issued to CI Technologies, Inc. in the amount of $3,774.00, from Sheriff Special Revenue Fund/Prisoner Boarding Fee/Subscriptions (1161/5111/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Treasurer
71. Discussion and possible action for approval of Annual Bank Fee Agreement between JP Morgan Chase Bank, N.A. of Oklahoma City, and the County Treasurer of Oklahoma County, for all account expenses that shall be reflected in a separate monthly account analysis of the County Treasurer s accounts. The monthly account analysis will provide itemized detail of all charges, average ledger balance information, and an invoice. The invoices, issued quarterly, will be paid within 30 days of receipt, provided there are no disputes with the corresponding analysis. Invoices for the duration of the agreement are not to exceed $50,000.00. This agreement shall begin on July 1, 2015, and end on June 30, 2016. Requisition No. 11507390 in the amount of $50,000.00, has been issued to JPMorgan Chase Bank, National Association, from General Fund/Treasurer/Professional Services-Other (1001/1500/54455), contingent upon encumbrance of funds. Requested by Forrest Butch Freeman, Oklahoma County Treasurer, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
72. Approve
all claims,
list available for inspection in the office of the
73. Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
74. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
75. Commissioners Comments/General Remarks:
76. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
77. Adjourn at __________ until 9:00 a.m., Wednesday, July 1, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy