BOARD OF
July 1, 2015
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, June 26, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, June 24, 2015, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 14, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $9,223.36 for period ending June 23, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Discussion and possible action to approve Resolution No. _______________ adding Theresa Patrick as Receiving Officer for the Oklahoma County Sheriff replacing Rebecca Sitler. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received)
7. Discussion and possible action to approve Resolution No. _______________ adding Leah Yarbrough as Receiving Officer for the Oklahoma County Sheriff replacing Donna Bassett. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received)
8. Discussion and possible action to approve Resolution No. ______________ designating Chantel Boso as a Requisitioning Officer for the Tax Assessment District Fund- Boucher Road. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
9. Discussion and possible action to
approve Resolution
No. ______________ designating
Markita Epps as a Receiving Officer for the Tax Assessment District
Fund-Boucher Road. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
10. Discussion and possible action to approve
Resolution No.
_______________ adding Tina Sousa as
Receiving Officer for Appropriation Account 130-1001, 140-1001 and SR Fund 1201
replacing Brenda Groseclose. Requested by Leonard Sullivan, Oklahoma County
Assessor. (Document Received)
11. Discussion and possible action to approve
Resolution No.
_______________ adding Darla Burks as Requisitioning
Officer for Appropriation Account 130-1001, 140-1001 and SR Fund 1201 replacing
Linda Rogers. Requested
by Leonard Sullivan, Oklahoma County Assessor. (Document
Received)
12. Receive the following litigation:
Case No. TC-2015-009 Tort Claim
Case No. TC 2015-016 Tort Claim
Case No. TC-2015-017 Tort Claim
Case No. CJ-2015-3415 Application
Case No. TC-2015-018 Tort Claim
Case No. CJ-2015-3429 Petition
Case No. CJ-2015-1072 Judgment
Case No. CJ-14-4469 Foreclosed
Case
No. CJ-2015-3480 Injunctive
13. Discussion and possible action for approval of Tin Horn Installations. These items are in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
1-2015-09 $524.92
2-2015-10 $541.68
1-2015-10 $432.14
14. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
Waymond D. Summers 03-850-1105; PARK TERRACE ADDITION; BLOCK 00C; LOT 000; LOTS 4 THRU 7 EX NW108FT OF LOT 7 & EX 10 TRS CONT 7362.718SQ FT MORE OR LESS
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
End
of Consent Docket
15. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW15056 Sheriff s Uniforms
CW15014 Radios, Rebid
CW16025-1 Highway Materials
CW16022-1 Grocery Products
District No. 2
16. Discussion and possible action to approve
a Standard
long term lease contract between Standley Systems
and Oklahoma County on behalf of District No. 2 for the following item: Savin MP C4503 copier. The County shall pay the vendor
$145.06 per month to equal an annual amount not to exceed $1,740.72. This
Contract is effective July 1, 2015, and shall terminate on June 30, 2016.
Requisition No. 11507637 has been issued to Standley
Systems LLC in the amount of $1,740.72 from General Fund/District No. 2/Leased
Equipment, (1001/9200/55390), contingent upon encumbrance of funds.
Requisition No. 11507657 has been issued in the amount of $1,000.00 from
General Fund, /District No. 2/Leased Equipment, (1001/9200/54459), for the
estimated cost of copies, contingent upon encumbrance of funds. Requested by
Brian Maughan, County Commissioner, and has been
approved as to form and legality by Aaron Etherington,
Assistant District Attorney. (Document Received)
District
No. 3
17. Discussion and possible action to approve
Resolution
No. _________ a Resolution of Necessity to negotiate with the owners of
property located in Section 22, Township 14N, Range 4W
of the Indian Meridian for fee simple title. If fee simple title is not
secured, this resolution authorizes the District Attorney to institute
condemnation proceedings under the power of eminent domain. This item is
essential for Oklahoma County Project MAC-2007-1, Road and Bridge Improvement
on MacArthur Blvd. from Covell Rd. to Edmond
Rd. The property is located as follows:
A strip, piece or parcel of land lying in part of the Northwest Quarter of Section 22, Township 14 North, Range 4 West of the Indian Meridian, Oklahoma County, Oklahoma. Being more particularly described as follows:
Beginning at a point S 00 11 33 E a distance of 420.0 feet and N 89 48 26 E a distance of 33.0 feet from the Northwest corner of said Section 22; thence N 89 48 26 E a distance of 100.0 feet; thence S 00 11 33 E a distance of 50.0 feet; thence S 89 48 26 W a distance of 100.0 feet; thence N 00 11 33 W a distance of 50.0 feet.
Said parcel of land being described as follows:
All of the West 17.0 feet of said parcel of land.
Containing 0.02 acres, more or less, of new right-of-way, the remaining area included in the above description being right-of-way occupied by the present roadway.
Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County Clerk
18. Discussion and possible action to approve forty nine (49) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and American Cadastre, LLC for recording of Uniform Commercial Code (UCC) documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the parties of the transactions with the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
1. 1st Bank & Trust, Broken Bow OK
2. AgPreference ACA, Altus OK
3. Altra Federal Credit Union, LaCrosse WI
4. Altus Finance Inc, Altus OK
5. Alva State B&T Co, Alva, OK
6. American Bank of Oklahoma, Collinsville OK
7. American Financial Partners Inc, Gary SD
8. Armstrong Bank, Muskogee OK
9. Bancfirst, Ardmore OK
10. Bancfirst, Bartlesville OK
11. Bancfirst, Chattanooga OK
12. Bancfirst, Coweta OK
13. Bancfirst, Frederick OK
14. Bancfirst, Marietta OK
15. Bancfirst, Marlow OK
16. Bancfirst, Stillwater OK
17. Bancfirst, Sulphur OK
18. Bancfirst, Tulsa OK
19. Bank of Commerce, Duncan OK
20. Bank of Commerce, Yukon OK
21. Bank of Comerce, Mustang OK
22. Bank of Commerce, Yukon OK
23. Bank of Commerce, El Reno OK
24. Bank of Hydro, Hydro OK
25. Bank of the Panhandle, Guymon OK
26. Bank of the West, Thomas OK
27. Bank of Western Oklahoma, Elk City OK
28. Bank of Wyandotte, Wyandotte OK
29. Barber & Bartz PC, Tulsa OK
30. Blaney Tweedy & Tipton PLLC, Okc OK
31. Bush Law Offices, Nichols Hills OK
32. BOKF, Tulsa OK
33. CL Boyd Company Inc, Okc OK
34. Cale R Maddy, Moore OK
35. Central National Bank of Poteau, Poteau OK
36. Chetopa State B&T Co, Chetopa KS
37. Citizens State Bank, Okemah OK
38. Citizens State Bank, Paden OK
39. Colpitts Law Firm, Tulsa OK
40. Commercial Capital Co, Lenexa KS
41. Communication FCU, Okc OK
42. Community National B&T, Chanute OK
43. Cornerstone Bank, Watonga OK
44. Community State Bank, Poteau OK
45. Crader Distribution Co, Marbel Hill MO
46. CRS OK, Okc OK
47. Aquarius Enterprises (Culligan of Tulsa), Tulsa OK
48. Derrick & Briggs LLP, Okc OK
49. eRecording Partners Network LLC (EPN), Minneapolis MN
19. Discussion and possible action to approve Thirty (30) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and American Cadastre, LLC for recording of real estate documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington,, Assistant District Attorney. (Document Received)
1. BancFirst, Ardmore, OK
2. BancFirst, Marietta, OK
3. BancFirst, Stillwater, OK
4. BancFirst, Sulphur, OK
5. BancFirst, Tulsa, OK
6. Bank of Hydro, Hydro, OK
7. Bank of Western Oklahoma, Elk City OK
8. Bank of Wyandotte, Wyandotte OK
9. Barber & Bartz PC, Tulsa OK
10. BOKF, Tulsa OK
11. Bush Law Offices, Nichols Hills OK
12. Cale R. Maddy, Moore OK
13. Cambridge Park POA, Del City OK
14. Community National B & T, Chanute OK
15. Derrick & Briggs LLP, Okc OK
16. eRecording Partners Network LLC, Minneapolis MN
17. F&M Bank, Kingfisher OK
18. First American Title & Trust Co, Okc OK
19. First Enterprise Bank, Okc OK
20. First National Bank of Elkhart, Elkart KS
21. First National Bank of OK, Okc OK
22. First Pryority Bank, Pryor OK
23. ImageNet Consulting, Okc OK
24. International Bank of Commerce, Okc OK
25. Jerry Amundsen Inc, Okc OK
26. Leslie & Associates PLLC, Tulsa OK
27. NBC Oklahoma, Okc OK
28. Oklahoma City Abstract, Edmond OK
29. Visage Production Inc, Okc OK
30. Williams Box Forshee & Bullard PC, Okc OK
20. Discussion and possible action to approve Contract for Professional Service with Crawford and Associates, P.C. CPA, for Internal Audit Service, General Accounting, Internal Control Advisory Assistance, and Annual Financial State Review and Analysis. Agreement shall begin on July 1, 2015, and end on June 30, 2016. Fees for these services will be billed at contractor s standard hourly rate of $200.00, based on actual hours of work. Total fees for services rendered shall not exceed the amount of $5,000.00 for the term of this agreement. Requisition No. 11507148 has been issued to Crawford & Associates in the amount of $5,000.00, from General/County Clerk/ Professional Services Other (1001/1700/54455), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Court
Services
21. Discussion and possible action to approve Lease Contract with Standley Systems for Savin C4503 copier commencing July 1, 2015, and ending June 30, 2016. Requisition No. 11507553, has been issued to Standley Systems, LLC, in the amount of $3,573.76, from Community Service Fund/GPS User Fees/Leased Equipment (1260/3100/55390), contingent upon encumbrance of funds. This is the second year of a three year agreement. Requested by Grant Billingsley, Court Services Director, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received).
22. Discussion and possible action to approve Lease Contract with Standley Systems for Savin 3053sp copier commencing July 1, 2015, and ending June 30, 2016. Requisition No. 11507552, has been issued to Standley Systems, LLC, in the amount of $2,138.40, from Community Service Fund/GPS User Fees/Leased Equipment (1260/3100/55390), contingent upon encumbrance of funds. This is the second year of a three agreement. Requested by Grant Billingsley, Court Services Director, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Emergency
Management
23. Discussion and possible action to approve renewed agreement for Sub-Grant of Emergency Management Performance Grant Program Funds between the Oklahoma Department of Emergency Management and Oklahoma County, to receive a portion of the funds awarded to the State of Oklahoma under the FEMA Emergency Management Preparedness Grant Program. If approved, Oklahoma County Emergency Management is to receive $60,000.00 with payment made on a quarterly basis. The Director of Oklahoma County Emergency Management shall be designated as agent for the sub-grant. This Agreement shall commence upon approval of the Board and approval of State Emergency Management. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Human Resources
24. Discussion and possible action for the
Board of County Commissioners to receive a report and recommendations from the
Advisory Committee regarding the selection process for the Director of MIS. Requested by Dan Matthews, Director, HR/Health and Safety.
25. Discussion and possible action to select
candidates for interviews for the position of Director of MIS. Requested by Dan Matthews, Director, HR/Health and Safety.
OSU
Extension
26. Discussion and possible action to approve contract between Sarah Palmer Renshaw dba Clean Streak Cleaning Services and Oklahoma County. This contract will begin July 1, 2015, and end June 30, 2016. Requisition No. 11507290 has been issued to Sarah Palmer Renshaw dba Clean Streak Cleaning Services in the amount of $13,000.00, from General Fund/OSU Extension/Building and Grounds Vendors Maintenance, (1001/8100/54156), contingent upon encumbrance of funds. Requested by LaDonna Hines, Director, OSU Extension Center, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Planning
27. Discussion
and possible action for approval of Resolution
No. __________amending Resolution No. 82-15, due to scriveners error in the
legal description and accepting the Re-Plat of Coffee Creek Farms (Lots 7 &
8) as provided in O.S. Title 19, 868.8 and authorizes the plat to be placed on
file as recommended by the Oklahoma County Planning Commission in an open
meeting on April 16, 2015. No road construction is required. Requested by Tyler
Gammon, Planning Director and approved by Stacey Trumbo, County Engineer, and
approved as to form and legality by Gretchen Crawford, Assistant District
Attorney. (Document Received)
Sheriff
28. Discussion and possible action to approve agreement between the Board of County Commissioners of Oklahoma County on behalf of the Sheriff s Department and Armor Correctional Health Services, Inc., to provide Inmate Medical Services. This agreement shall begin on July 1, 2015 and end June 30, 2016. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
29. Discussion
and possible action to approve Standard
Maintenance Contract between the Board of County Commissioners, on behalf
of Oklahoma County Sheriff s Office and Watch Systems, LLC. Annual service
agreement for Offender Watch Internet accessible database with geographic
searching and mapping, includes unlimited department users, offenders and email
notifications for FY2015-2016. Agreement
shall begin July 1, 2015, and terminate June 30, 2016. Requisition No. 11507372
has been issued to Watch Systems LLC, in the amount of $1,500.00, from Sheriff
Service Fee/Service Fee/Subscriptions (1160/5100/54030), contingent upon
encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and
approved as to form and legality by Aaron Etherington, Assistant District
Attorney. (Document Received)
30. Discussion and possible action to approve Standard Service Contract between the Board of County Commissioners, on behalf of Oklahoma County Sheriff s Office and Lexis-Nexis, a division of Reed Elsevier, Inc. for Law Database Access, Oklahoma Enhanced with Full Shepard for two users. Agreement shall begin on July 1, 2015, and terminate on June 30, 2016. Requisition No. 11507449 in the amount of $3,960.00 has been issued to Lexis-Nexis, a Division of Reed Elsevier Inc., from Special Revenue Fund/Commissary/Subscriptions (1161/5111/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
31. Discussion and possible action to approve contract Standard Service Contract between the Sheriff s Office, and Security Inspection, Inc., for the annual maintenance agreement for wiTECH System Maintenance Bundle and wiTECH VCI Pod Maintenance Bundle. Agreement shall begin July 1, 2015, and end June 30, 2016. Requisition No. 11507518 to Security Inspection.com Inc., in the amount of $1,585.00, from Sheriff Service Fee/Fleet/Subscription (1160/5105/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
32. Discussion and possible action to approve contract Standard Service Contract between the Sheriff s Office, and Fleet Computing International, for Fleet Controller Software, this will be prorated. Agreement shall begin July 1, 2015, and end December 31, 2015. Requisition No. 11507446 to Fleet Computing International, in the amount of $325.00, from Sheriff Service Fee/Fleet/Subscription (1160/5105/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Social Services
33. Discussion and possible action to approve Non-Financial Agreement between the Board of Oklahoma County Commissioners, on behalf of the Department of Oklahoma County Social Services and T.A.S.K. At-Risk Youth Program, also known as Another Chance Ministry. Agreement to be effective upon approval by the Board of Oklahoma County Commissioners through June 30, 2016. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
34. Discussion and possible action to approve Contract between the Board of Oklahoma County Commissioners, on behalf of the Oklahoma County Social Services and the Health Alliance for the Uninsured, Inc., to receive reimbursement for medication and related pharmaceutical expenses provided by the Oklahoma County Pharmacy to patients of free clinics approved by Health Alliance for the Uninsured, Inc. The amount received under this agreement is not to exceed $37,500.00. This agreement is to be effective July 1, 2015, through June 30, 2016. Requested by Christi Jernigan, Director, Social Services, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
35. Discussion and possible action to approve Contract for Services between the Board of Oklahoma County Commissioners, on behalf of Oklahoma County Social Services and RPHS, Inc., to provide relief pharmacist services for the Oklahoma County Pharmacy. Amount payable under this contract is not to exceed $5,000.00. Requisition No. 11507364 has been issued to RPHS, Inc., in the amount of $5,000.00 from General Fund/Social Services (1001/6100), contingent upon encumbrance of funds. Agreement to be effective upon approval by the Board of Oklahoma County Commissioners through June 30, 2016. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received).
36. Discussion and possible action to approve Memorandum of Agreement between the Board of Oklahoma County Commissioners, on behalf of Oklahoma County Social Services, and Good Shepherd Ministries to continue co-location of the downtown pharmacy facility located at 1201 N. Harvey in Oklahoma City, Oklahoma. Agreement to be effective upon approval through June 30, 2016. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
37. Discussion and possible action to approve Non-Financial Agreement of Community Support between the Board of Oklahoma County Commissioners, on behalf of Department of Oklahoma County Social Services, and RSVP of Central Oklahoma. RSVP will provide volunteer service for projects indentified by Oklahoma County Social Services to benefit the elderly and low income residents. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
38. Discussion
and possible action to approve agreement between the Board of
Oklahoma County Commissioners, on behalf of Oklahoma County Social Services,
and Heartline, Inc., to provide funds for
continuation of the 2-1-1 program to benefit the senior citizens and indigent
persons in
Recurring
Agenda Items:
39. Discussion
and possible action to approve Resolution No. __________ approving Blanket
Purchase Orders as submitted by each department, list available for inspection
in the office of the
40. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
41. Commissioners Comments/General Remarks:
42. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
43. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
11507037 Professional Services Contract for Modernizing Okla. County Electronic Document Management System
44. Executive Session for the purpose of discussing the following:
a. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Sathina Norris in TC-2014-36, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
45. Action regarding to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Sathina Norris in TC-2014-36, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
46. Adjourn at __________ until 9:00 a.m., Wednesday, July 8, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO: Board of County Commissioners
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy