BOARD OF
July 15, 2015
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, July 10, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, July 8, 2015, and the special meeting of Monday, July 13, 2015, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 15, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $10,708.12 for period ending July 7, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 628209 through 629215 for Oklahoma County in the amount of $698,411.10 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Monthly Report of Fees for the month of June, 2015. (Document Received)
Juvenile Justice Center $ 341,070.59
Planning Commission Inspection Fee Fund $ 42,899.53
Planning Commission State Building Code Fund $ 4,181.00
Planning Commission Fee Fund Report $ 24,536.55
Court
Fund Bank
of Oklahoma Revolving
Beginning Balance $1,477,546.45 $267,647.33
Deposits & Canceled Vouchers $1,022,326.64 $ 53,038.26
Disbursements $ 754,107.90 $ 57,364.03
Ending Balance $1,745,765.19 $263,321.56
Sheriff Fees $ 134,033.88
Sheriff Incarceration Fees $ 965.74
Law Library Fees $ 39,738.33
Revolving Fund Fees $ 56,724.45
Drug Court User Fees $ 1,825.50
Community
Service Fees $ 135.32
9N Restitution $ 37,075.22
9J Restitution $ 5,392.23
JJC Emergency $ 2,263.14
8. Receive the following litigation:
Case No. CJ-2015-3415 Notice of Hearing
Case No. CJ-2014-1828 Petition
Case No. CV-2015-1228 Notice of Hearing
9. Receive Depository
Fund Accounts Summary for the month of June, 2015. Requested
by Forrest Butch Freeman, Oklahoma County Treasurer. (Document
Received).
10. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
1-2015-11 $653.65
1-2015-12 $432.14
2-2015-11 $853.93
2-2015-12 $937.26
11. Discussion and possible action to approve Resolution No. _______________ removing Lynnette Stephens as Requisitioning Officer for the MIS Department. Requested by Lynnette Stephens, Interim Director, MIS. (Document Received)
12. Discussion and possible action to approve Resolution No. _______________ appointing John Comstock, as Requisitioning Officer for the Emergency Management Department, replacing David Barnes. Requested by David Barnes, Emergency Management Director. (Document Received)
13. Discussion and possible action to approve Resolution No. _______________ appointing Ariane Hyatt, as Receiving Officer for Facilities Management Courthouse and Facilities Management Annex. Requested by Keith Monroe, Director, Facilities Management. (Document Received)
14. Discussion and possible action to approve Resolution No. _______________ appointing Mary Prince Requisitioning Officer for Juvenile Justice Center, replacing James L. Saffle. Requested by James L. Saffle, Director, Juvenile Justice Center.
15. Discussion and possible action to approve Resolution No. _______________ appointing John Skuta Approving Officer for County Sheriff. Requested by John Whetsel, Oklahoma County Sheriff.
End
of Consent Docket
District No. 3
16. Discussion and possible action for approval of Resolution No. ____________ to renew the following lease agreements between Oklahoma Department of Transportation and Oklahoma County:
Lease Agreement No. 553002, Bomag Padfoot Foller
Lease Agreement No. 553003, Freightliner Truck with Fuel-Lube Bed
Lease Agreement No. 553004, John Deere Track Loader, and
Lease Agreement No. 553005, Mack Truck.
These lease agreements are made through the County Road Machinery and Equipment Revolving Fund at ODOT for use by District No. 3. Monthly payments shall continue to be made to ODOT by District No. 3. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
17. Discussion and possible action to approve Resolution No. __________ for Project Agreement between Oklahoma County and the State of Oklahoma (ODOT) for services performed by the Oklahoma Department of Transportation (ODOT) for the construction of Oklahoma County Project No. 26A-BR-2010, Bridge 0.2 miles west of 192nd and Council Rd. (CN 26A). The county will be responsible for $108,683.00 as a 20% match to be deposited with ODOT. Requisition No. 11601085 has been issued to Oklahoma Department of Transportation in the amount of $108,683.00 from County Commissioner/CBRI Funds (11116120), contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
18. Discussion and possible action to approve payment and acceptance of Easement (Parcel 10) for Oklahoma County Project Mac-2007-1, MacArthur Blvd. from Covell Road to Edmond Road. Parcel 10 is located in the Northeast Quarter of Section 28, Township 14 North, Range 4 West of the Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked). This Easement is being granted to Oklahoma County by Mark and Jamey Hodge, husband and wife, in the total amount of $14,579.00. Requisition No. 11601087 is issued to Mark H. Hodge in the amount of $14,579.00 from District 3/Highway Cash (11193000), contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
19. Discussion and possible action for approval of a Mutual Cooperation Agreement between Logan County and the Board of County Commissioners of Oklahoma County. Requested by Ray Vaughn, Commissioner District 3 and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Assessor
20. Discussion
and possible action to approve Managed Co-Locations & Development Services
Agreement between Oklahoma County and Latitude Geographics Group, Ltd., to
provide services for ongoing deployment of Internet Mapping System.
21. Discussion and possible action to approve Storage Space Agreement between Oklahoma County Assessor and GET Imaging, for lease of storage space located at one or more of GET Imaging s storage facilities, including without limitation, the facilities currently located at 3905 NW 36th Street, Oklahoma City, Oklahoma, and 3909 NW 36th Street, Oklahoma City, Oklahoma. This agreement shall begin on July 1, 2015, and end on June 30, 2016. Requisition No. 11700012 has been issued to GET Imaging, Inc. in the amount of $6,000.00 from General Fund/Assessor Regular/Services Other (1001/1300/54456), contingent upon encumbrance of funds. Requested by Leonard Sullivan, Oklahoma County Assessor, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County Clerk
22. Discussion and possible action to approve an agreement with Co-Data, Inc. for CD s of ROD/UCC images and/or FTP access to imaged documents. Co-Data, Inc. agrees to pay the estimated charge per CD of $13.00 and/or $12.00 for FTP of imaged documents. The term of this agreement shall begin on July 1, 2015, and end on June 30, 2016. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
23. Discussion and possible action to approve an agreement with First American Title & Trust Company for CD s of ROD/UCC images and/or FTP access to imaged documents. First American Title & Company agrees to pay the estimated charge per CD of $13.00 and/or $12.00 for FTP of imaged documents. The term of this agreement shall begin on July 1, 2015, and end on June 30, 2016. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
24. Discussion and possible action to approve Agreement with Oklahoma City Abstract & Title Company for CD s and/or FTP of ROD/UCC images. Oklahoma City Abstract & Title Company agrees to pay the charge of $13.00, plus shipping charges (if any), for CD and/or $12.00 for FTP of imaged documents. The term of the agreement shall begin on July 1, 2015, and end on June 30, 2016. Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
25. Discussion and possible action to approve agreement with Capitol Abstract & Title Company, for CD s and/or FTP of ROD/UCC images. Capitol Abstract & Title Company agrees to pay the charge of $13.00, plus shipping charges for CD and/or $12.00 for FTP of imaged documents. The term of the agreement shall begin on July 1, 2015, and end on June 30, 2016. Requested by Carolynn Caudill, County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
26. Discussion and possible action to approve
agreement with Stewart
Abstract & Title of Oklahoma, for CD s and/or FTP of ROD/UCC
images. Stewart Abstract & Title of
27. Discussion and possible action to approve Annual Report of Collections of Occupational Tax for Mixed Beverage & Caterer Licenses for Fiscal Year 2014-2015. Requested by Carolynn Caudill, County Clerk. (Document Received)
28. Discussion and possible action to approve Independent Contractor Agreement by and between the Board of Oklahoma County Commissioners, on behalf of the Oklahoma County Clerk, and Jack Litteral Consulting, Inc., to assist the County Clerk with duties related, but not limited to ROD and UCC Systems. Agreement shall begin on July 1, 2015, and end on June 30, 2016. Requisition No. 11600683, has been issued to Jack Litteral Consulting, Inc. in the amount of $20,000.00, from General Fund/County Clerk/Professional Services Other (1001/1700/54455), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
29. Discussion and possible action to approve contract for services between SGRisk, LLC, and the Board of County Commissioners of Oklahoma County, for actuarial services on Oklahoma County Workers Compensation to commence on July 1, 2015, and continue through June 30, 2016. Requisition No. 11601164 has been issued to Stergiou & Gruber Risk Consultants, LLC. in the amount of $3,500.00 from Workers Compensation/Professional Services-Auditing & Accounting (4020/0001/54452), contingent upon encumbrance of funds. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Engineering
30. Discussion and possible action to approve Resolution No. _________ adopting a prioritized list of Capital Projects specific to TIF District No. 2 for Oklahoma County. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
31. Discussion and possible action for the
Chairman to sign a letter to Oklahoma City Manager Jim Couch requesting budget
allocation through Tax Increment Finance District No. 2 for Oklahoma County
Capital Projects. Requested by Stacey Trumbo, PE, County
Engineer.
Sheriff
32. Discussion and possible action to approve grant award from the Oklahoma Office of Homeland Security for search and rescue equipment to assist the Central Oklahoma Law Enforcement Response Team (COLERT). Items include rescue and recovery helmets, shin guards, upper body chest protectors, elbow protectors and Garmin GPS radio batteries. The grant period is September 11, 2013 and expires August 31, 2015, in the amount of $6,363.00. Capital Baisden will be responsible for all programmatic reporting. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Lisa Erickson Endres, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
33. Approve
all claims, list available for inspection in the office of the
34. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
35. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
36. Commissioners Comments/General Remarks:
37. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
38. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW16024-1 Highway Construction Services
39. Executive Session for the purpose of discussing the following:
a. Pursuant to 25 O.S. 307(B) (4), to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action, related to claim of Terry Cuthrell and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest;
b. Pursuant to 25 O.S. 307(B) (4), to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action, related to claim of Edwin Rodriquez and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
c. Pursuant to 25 O.S. 307(B) (4), to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action, related to claim of Crystal Ousley and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
d. Pursuant to 25 O.S. 307(B) (4), to engage in confidential communications with the Board s Attorney to discuss a pending unemployment claim of Community Sentencing employee Valerie Thomerson, the disclosure which will seriously impair the Board s ability to process the claim and/or conduct a pending investigation.
e. Pursuant to 25 O.S. 2001 307.B.1, discussion regarding employment, appointment, or promotion of the Director of MIS
40. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action, related to claim of Terry Cuthrell and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest;
41. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action, related to claim of Edwin Rodriquez and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
42. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action, related to claim of Crystal Ousley and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
43. Action regarding confidential communications with the Board s Attorney to discuss a pending unemployment claim of Community Sentencing employee Valerie Thomerson, the disclosure which will seriously impair the Board s ability to process the claim and/or conduct a pending investigation.
44. Action regarding discussion regarding employment, appointment, or promotion of the Director of MIS.
45. Adjourn at __________ until 9:00 a.m., Wednesday, July 22, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board