BOARD OF
July 29, 2015
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, July 24, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, July 22, 2015, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 12, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $14,038.49 for period ending July 21, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 629724 through 630137 for Oklahoma County in the amount of $289,611.71 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CJ-2015-3804 Petition
Case No. TC-2015-019 Tort Claim
Case No. CJ-2014-6929 Journal Entry of Judgment
Case No. CJ-2015-3986 Quiet Title
8. Monthly Report of Fees for the month of June, 2015. (Document Received)
County Assessor $1,524.75
9. Discussion and possible action to approve Resolution No. _______________ designating Rick Buchanan as Approving Officer for District No. 3. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received)
10. Discussion and possible action to approve Resolution No. _______________ designating Tammy Jones as Approving Officer for Oklahoma County Treasurer. Requested by Forrest Butch Freeman, Oklahoma County Treasurer (Document Received)
11. Discussion and possible action to approve Resolution No. ______________ designating Chantel Boso as a Requisitioning Officer for the appropriation accounts listed. Requested by Brian Maughan, Chairman, Board of County Commissioners. (Document Received)
12. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
Cindy H. Truong 05-105-0270; ANDERSONS SUB ADDITION; BLOCK 000; LOT 000; N37FT LOTS 1 & 2
Erwin Johnson 10-160-6200; FREEDOM CITY SUB ADDITION; BLOCK 000; LOT 092
Erwin Johnson 10-160-8600; FREEDOM CITY SUB ADDITION; BLOCK 000; LOT 138
Erwin Johnson 10-160-9123; FREEDOM CITY SUB ADDITION; BLOCK 000; LOT 148
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
End
of Consent Docket
13. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW16079 Prisoner Extradition Services
CW16024-1 Highway Construction Services
BOCC
14. Discussion and possible action to receive the Final Report and recommendation approved by the Oklahoma County Study Committee on Adult and Juvenile Detention Facilities and Funding on July 21, 2015. Requested by the Board of County Commissioners. (Document Received)
15. Discussion and possible action to accept the recommendations set forth in the Final Report of the Oklahoma County Study Committee on Adult and Juvenile Detention Facilities and Funding or, in the alternative, make an accept modifications to said recommendations. Requested by the Board of County Commissioners.
District No. 1
16. Discussion and possible action to approve
the Agreement for Specific Assistance between Oklahoma County and the Oakdale
Public School District pursuant to Title 19 O.S. 339(17) and Title 19 O.S. 359; to assist Oakdale
Public Schools with the re-surfacing of a connecting road located on school
property. County agrees to incur an amount not to exceed $18,797.59 for
materials, labor and equipment and to reimburse Highway Cash in said cost from
District One General Fund. School agrees to reimburse County an amount not to
exceed $9,894.06 for 100% of materials cost. This Agreement shall be effective
upon signature of both parties and shall terminate on June 30, 2016. Requested
by Willa Johnson, County Commissioner, District No. 1, and approved as to form
and legality by Gretchen Crawford
Assistant District Attorney. (Document Received)
District
No. 3
17. Discussion and possible action to approve the Mutual Agreement between Oklahoma County and the City of Nichols Hills, Oklahoma, to assist the City of Nichols Hills in the reconstruction, improvement, repair, and maintenance of certain city streets as may be requested by the City of Nichols Hills. This agreement shall commence on July 1, 2015, and will continue through June 30, 2016. Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
18. Discussion and possible action to approve
Resolution No. ___________ for the following Amendment No. 01 to Oklahoma
County Project MAC-2007-1, MacArthur Blvd. south of Covell to Edmond Road, for
additional acquisition services.
Amount this Amendment $ 8,800.00
Requisition No. 11601582 has been issued to Smith-Roberts Land Services, Inc. in the amount of $8,800.00 from CBRI Fund (11116120), contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3.
19. Discussion and possible action for approval of an agreement between the Deer Creek Public Schools and the Board of County Commissioners, Oklahoma County for parking lot repair at Rose Union Elementary School. Upon completion, Deer Creek School District will reimburse Oklahoma County for all Labor, equipment and materials. In no case will the total cost exceed $2,000.00. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County
Clerk
20. Discussion and possible action to approve an agreement with American Eagle Title Insurance, for CD s of ROD/UCC images and/or FTP access to imaged documents. American Eagle Title Insurance agrees to pay the estimated charge per CD of $13.00 and/or $12.00 for FTP of imaged documents. The term of this agreement shall begin on July 1, 2015, and end on June 30, 2016. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
21. Discussion and possible action to approve the Chairman to sign State Auditor and Inspector Communication letter dated July 23, 2015, to the Oklahoma State Auditor and Inspector. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
22. Discussion and possible action to receive certified copy of Abstractor s Bond from Capitol Abstract & Title Company Inc., in the amount of $100,000.00, beginning on July 15, 2015, and ending July 15, 2016. Requested by Carolynn Caudill, Oklahoma County Clerk. (Document Received)
23. Discussion and possible action to approve twenty (20) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and Granicus, Inc. (dba Granicus ), for recording of real estate documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
1. Accelefund Inc, Ft. Collins CO
2. Agricredit Acceptance LLC, Johnston IA
3. Bancfirst, Kingfisher OK
4. Bank of Cordell, Cordell OK
5. Citizens Bank of Ada, Ada OK
6. CLAS Information Services, Sacramento CA
7. Community Bank, Alva OK
8. Community National Bank, Midland TX
9. First Bethany B&T Co, Bethany OK
10. First United B&T Co, Durant, OK
11. Focus FCU, Okc OK
12. Fraliley, Chaffin, Cordell, Perryman, Sterkel, McCalla & Brown LLP, Chickasha OK
13. Oklahoma Heritage Bank, Stratford OK
14. Physical Medicine of Oklahoma, Edmond OK
15. Robertson & Williams, Okc OK
16. Sarah Stewart legal Group, Edmond OK
17. Sharmrock Bank, Coalgate OK
18. Southwest Missouri Bank, Carthage MO
19. TLC Chiropractic, Okc OK
20. Unisearch Inc, Olympia WA
24. Discussion and possible action to approve thirty five (35) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and Granicus, Inc. (dba Granicus ), for recording of Uniform Commercial Code (UCC) documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the parties of the transactions with the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
1. 44 Trailer Ranch Inc, Tulsa OK
2. AAA Restaurant Supply LLC, Wichita KS
3. Agricredit Acceptance LLC, Johnston IA
4. All America Bank, Sentinel OK
5. American Financial Services, Durant OK
6. American National Bank, Ardmore OK
7. Bancfirst, Sand Springs OK
8. Bancfirst Corporate Trust, Okc OK
9. Bancfirst, Moore OK
10. Bancfirst, Kingfisher OK
11. Bancfirst, Harrah OK
12. Bancfirst, Seminole OK
13. The Bank NA, McAlester OK
14. Bank of Cordell, Cordell OK
15. Baumert, Cummings & Hiatt, Ponca City OK
16. Baxter State Bank, Baxter Springs KS
17. BELT Leasing LLC, Wichita KS
18. Business Bank of St. Louis, Clayton MO
19. Centera Bank, Satanta KS
20. Century Bank FKA City Natl Bank, Shenandoah IA
21. Citizens Bank of Oklahoma, Tulsa, Pawhuska, Cleveland OK
22. Citizens Bank & Trust Co, Buren AR
23. Citizens Bank of Ada, Ada OK
24. CLAS Information Services, Sacramento CA
25. Clune & Company LC, Mission KS
26. Community Bank, Alva OK
27. Community National Bank of Okarche, Okarche OK
28. Community National Bank, Midland TX
29. Continental Group Investments LP, Okc OK
30. Cornerstone Bank, Southwest City MO
31. Cross Rock I LLC, Okc OK
32. Cross Rock Place LLC, Okc OK
33. Cross Rock Shops LLC, Okc OK
34. Diversified Financial, Omaha NE
35. Drawco1 LLC, Okc OK
25. Discussion and possible action to approve fifty (50) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and Granicus, Inc. (dba Granicus ), for recording of Uniform Commercial Code (UCC) documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the parties of the transactions with the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
1. Equipment Financing & Leasing Inc, Tulsa OK
2. First American Bank, Stonewall OK
3. First Bank, Antlers OK
4. First Bank & Trust Co, Perry, Billings, Covington OK
5. First Bank & Trust Co, Luther OK
6. First Bethany Bank & Trust, Bethany OK
7. First National Bank & Trust Company, Miami OK
8. First Bank, Atoka OK
9. First National Bank of Liberal, Liberal KS
10. First National Bank, Heavener OK
11. First National Bank in Pratt, Pratt KS
12. First State Bank, Stratford TX
13. First State Bank, Boise City OK
14. First State Bank, Tahlequah OK
15. First United Bank & Trust Company, Durant OK
16. Focus FCU, Okc OK
17. Frailey Chaffin Cordell Perryman Sterkel McCalla & Brown LLP, Chickasha OK
18. Funding Surge LLC, Port Charlotte FL
19. High Plains Bank, Alva, Cordell OK
20. Ice Maker Sales & Services, Okc OK
21. InterBank, Okc OK
22. Law Offices of John A Case Jr, Los Angeles CA
23. Manitou Americas Inc, West Bend WI
24. McCurtain County National Bank, Idabel OK
25. NCS, Highland Heights OH
26. Odessa Pumps & Equipment, Odessa TX
27. Oklahoma Heritage Bank, Ada OK
28. Oklahoma State Bank, Gage OK
29. OneSource Managed Services, Okc OK
30. Peoples Bank, Westville OK
31. Peoples Bank, Pratt KS
32. Robertson & Williams, Okc OK
33. Rockwell Acquisitions Inc, Okc OK
34. Schlachter Operation Corporation, Dallas TX
35. Security Bank, Tulsa OK
36. Security Bank & Trust Company, Miami OK
37. Shamrock Bank, Coalgate OK
38. Southwest Missouri Bank, Carthage MO
39. Stockmans Bank, Mangum OK
40. Stroud National Bank, Stroud OK
41. Triad Bank, Tulsa OK
42. Tri-Com LLC, Okc OK
43. UMB Bank, Kansas City MO
44. Unisearch Inc, Olympia WA
45. US Bank National Association, Oshkosh WI
46. Venture Drilling, Tahlequah OK
47. Ward Family LLC, Okc OK
48. Welch State Bank, Welch OK
49. Welch State Bank, Miami OK
50. Weokie Credit Union, Moore OK
Emergency Management
27. Discussion and possible action to approve ReadyOp License Agreement between Collabria Inc and Oklahoma County Board of County Commissioners. Requisition No. 11600857 in the amount of $6,000.00 has been issued to Collabria, from General/Emergency Management Fund/ Services Other (1001/5500/54456), contingent upon encumbrance of funds. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Engineering
28. Discussion and possible action for approval of Resolution No. ___________, accepting Oklahoma County Project EXT-2013-1, New Facility for the Oklahoma County Extension, as being satisfactorily complete. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
MIS
29. Discussion and possible action to approve the renewal of the AT&T contract for the FY 15/16. This is for long distance dialing across all Oklahoma County offices. Requisition No. 11600935 has been issued to AT&T Corporation in the amount of $135,000.00 from General Fund/MIS/Transportation (1001/2700/54030), contingent upon encumbrance of funds. Requested by Lynnette Stephens, Interim Director, MIS, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Planning
30. Discussion and possible action to approve
Resolution No. _____________ to amend or not to amend the zoning as
provided in Title 19 O.S., 868.16 on a tract of land from AA- Agricultural
& Rural Residential District to CR Rural Commercial District. The
Oklahoma County Planning Commission has recommended approval during a public
meeting on July 16th, 2015. The applicant proposes to construct and
operate a feed store on a 5 acre parcel. The property is located at 5100 S.
Harrah Rd. (County Highway District No. 2) Requested by Tyler Gammon, Director,
Planning, and approved as to form and legality by Gretchen Crawford, Assistant
District Attorney. (Document Received)
Sheriff
31. Discussion and possible action to approve FY 2015-2016 contract between the Sheriff s Office and Telmate LLC. This is an extension of the contract based on Telmate s bid for CW15018 Inmate Telephone and Video Visitation Services. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
32. Discussion and possible action to approve the Oklahoma County Sheriff s Office portion of the Kronos Support Services Agreement for FY 2015-16. Requisition No. 11601111 in the amount of $51,084.00 has been issued to Kronos Incorporated, from Sheriff Special Revenue Fund/Prisoner Boarding Fee/ Subscriptions (1161/5110/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Documents Received)
33. Discussion and possible action to approve the renewal of the Interlocal Cooperative Agreement for FY 2015-2016 between the Oklahoma Department of Corrections and Oklahoma County for the boarding of state prisoners. The Department of Corrections agrees to pay a rate of $32.00 per inmate per day. This contract shall begin on July 1, 2015, and end on June 30, 2016. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Social Services
34. Discussion and possible action to approve Standard Long Term Lease Contract between the Board of County Commissioners, on behalf of Oklahoma County Social Services, and Oklahoma Office Systems, to provide a Konica Minolta Bizhub C364e copier. This agreement shall begin on July 1, 2015, and end June 30, 2016. Requisition No. 11307504 has been issued to Oklahoma Offices Systems, LLC. in the amount of $2,338.68 from General Fund/Oklahoma County Social Services, (1001/6100), contingent upon encumbrance of funds. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received).
35. Discussion and possible action to approve Standard Long Term Lease Contract between the Board of County Commissioners, on behalf of Oklahoma County Social Services, and Oklahoma Office Systems, to provide a Konica Minolta 23491 and Bizhub C364e copier. This agreement shall begin on July 1, 2015, and end June 30, 2016. Requisition No. 11601181 has been issued to Oklahoma Offices Systems, LLC. in the amount of $642.00 from General Fund/Oklahoma County Social Services, (1001/6100), contingent upon encumbrance of funds. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received).
Recurring
Agenda Items:
36. Approve
all claims, list available for inspection in the office of the
37. Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
38. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
39. Commissioners Comments/General Remarks:
40. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
41. Adjourn at __________ until 9:00 a.m., Monday, August 3, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy