BOARD OF
July 8, 2015
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Thursday, July 2, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, July 1, 2015, and the special minutes of Tuesday, June 30, 2015 prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 12, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $20,185.98 for period ending June 30, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. through for Oklahoma County in the amount of $ pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Discussion and possible action to approve Resolution No. _______________ removing Dan Matthews as Requisitioning Officer for the HR/Health and Safety Department. Requested by Dan Matthews, Director, HR/Health and Safety. (Document Received)
8. Discussion
and possible action to approve Resolution
No. _______________ removing Grant Billinsly as Requisitioning Officer for
Court Services. Requested by Grant Billingsley, Director, Court Services.
(Document Received)
9. Discussion
and possible action to approve Resolution
No. _______________ adding Terry Bolden as Requisitioning Officer for
Social Services replacing Christi Jernigan. Requested by Christi Jernigan,
Director, Oklahoma County Social Services. (Document Received)
10. Receive the following litigation:
Case No. CJ-2015-3494 Petition
Case No. CJ-2015-3474 Summon and Appoint Commissioners
Case No. CJ-2015-3415 Right of Way
Case No. CV-2015-1086 Amended Petition
11. Monthly Report of Fees for the month of May, 2015. (Document Received)
County Assessor $2,774.75
12. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received).
3-2015-02 $914.52
End of Consent Docket
District No. 2
13. Discussion and possible action for the Chairman to sign a letter to District Commander of the U.S. Army, Colonel Richard Pratt requesting a sample study to address the streambank erosion issues located along Triple X Road, between 36th Street and 50th Street. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
District No. 3
14. Discussion and possible action for payment and acceptance of Easement (Parcel 1) for Oklahoma County Project Mac-2007-1, MacArthur Blvd. from Covell Road to Edmond Road, STP-155C(917)AG, JP# 28767(04). This property is located in the Southeast Quarter of Section 28, Township 14 North, Range 4 West of the Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked). This Easement is being granted to Oklahoma County by J. David Sasser, in the amount of $9,990.00. Requisition No. 11600911 is issued to J. David Sasser in the amount of $9,990.00 from Highway Cash, District 3 (1110/9300), contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
15. Discussion and possible action for
payment and acceptance of Easement
(Parcel 3) for Oklahoma County Project Mac-2007-1, MacArthur Blvd. from Covell
Road to Edmond Road, STP-155C(917)AG, JP# 28767(04). This property is
located in the Southeast Quarter of Section 28, Township 14 North, Range 4 West
of the Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions
hyperlinked). This Easement is being granted to Oklahoma County by Joe
David Sasser and Jana L. Sasser, husband and wife, in the amount of $819.00.
Requisition No. 11600911 is issued to Joe David Sasser in the amount of
$819.00 from Highway Cash, District 3 (1110/9300), contingent upon encumbrance
of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and has
been approved as to form and legality by Gretchen Crawford, Assistant District
Attorney. (Document Received)
16. Discussion and possible action for payment and acceptance of Easement (Parcel 14) for Oklahoma County Project Mac-2007-1, MacArthur Blvd. from Covell Road to Edmond Road, STP-155C(917)AG, JP# 28767(04). This property is located in the Northwest Quarter of Section 22, Township 14 North, Range 4 West of the Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked). This Easement is being granted to Oklahoma County by K.L.E, LLC in the amount of $22,478.00. Requisition No. 11600909 is issued to KLE, LLC in the amount of $22,478.00 from Highway Cash, District 3 (1110/9300), contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Election Board
17. Discussion and possible action to approve a Standard Maintenance Contract between the Board of County Commissioners, on behalf of the Election Board, and Whitaker Brothers. Whitaker Brothers shall supply Burster Cut Sheet Cutter with trimmers and Conveyor. This agreement shall begin on July 1, 2015, and end on June 30, 2016. Requisition No. 11600495 has been issued to Whitaker Brothers Business Machines Inc., in the amount of $895.00 from General Government/Election Board/Equipment-Vendors Maintenance (1001/2500/54157), contingent upon encumbrance of funds. Requested by Cheryl Hollis, Election Board Secretary, approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
18. Discussion and possible action to approve Standard Maintenance Contract between Board of County Commissioners, on behalf of Election Board and Southwest Solutions. Maintenance for the following item: Megastar Card File Model No. 125-2211X. This agreement shall begin on July 1, 2015, and end on June 30, 2016. Requisition No. 11600483 has been issued to Southwest Solutions, in the amount of $1,053.85 from General Government/Election Board/Equipment-Vendors Maintenance (1001/2500/54157), contingent upon encumbrance of funds. Requested by Cheryl Hollis, Election Board Secretary, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Engineering
19. Discussion and possible action to approve Resolution No. ___________ for the following Change Order No. 05 to Oklahoma County Project ANX-2013-1, Space Utilization Project for Annex Building, Replacement of HVAC System, for replacement existing panel on 2nd floor to serve the new Fan Coil Units on the 3rd floor.
Original Contract $ 2,029,692.00
Amount Change Order No. 1 $ 20,627.04
Amount Change Order No. 2 $ 13,642.00
Amount Change Order No. 3 $ 3,380.73
Amount Change Order No. 4 $ 15,246.67
Amount
this Change Order
$
4,007.85
Change
Orders
2.8%
Requisition No. 11600912
has been issued to United Mechanical, Inc. in the amount of $4,007.85 from
Capital Improvement Regular Fund (2010), contingent upon encumbrance of
funds. Requested by Stacey Trumbo, P.E., County Engineer, and has been
approved as to form and legality by Gretchen Crawford, Assistant District
Attorney. (Document Received)
Planning
20. Discussion and possible action to approve
Resolution
No. _______________ to amend the zoning as provided in Title 19 O.S., 868.16
on a tract of land in a CH Highway Commercial District to renew a Special Use
Permit (SUP). The Special Use Permit (SUP-2015-01) will allow continued
operations of the Year Round Fireworks Facility for another 1 year period.
The Oklahoma County Planning Commission has recommended approval during a
public meeting held on June 18, 2015. The tract of land is located at 2820 NE
50th St., Oklahoma City, Oklahoma (County Highway District No. 1).
Requested by Tyler Gammon, Director, Planning, and approved as to form
and legality by Gretchen Crawford, Assistant District Attorney. (Document
Received)
21. Discussion and possible action to approve
Resolution
No. _______________ to amend or not to amend the zoning as provided in
Title 19 O.S., 868.16 on a tract of land from RA- Acreage Residential District
to AA Agricultural and Rural Residential District. The Oklahoma County
Planning Commission has recommended approval during a public meeting on June 18th,
2015. The applicant proposes to develop a residential subdivision with lot
sizes 5 acres or greater for a total of 80 acres. The property is located at NE
63rd St. & Hiwassee Rd. (County
Highway District No. 1). Requested by Tyler Gammon, Director, Planning,
and approved as to form and legality by Gretchen Crawford, Assistant District
Attorney. (Document Received)
Sheriff
22. Discussion and possible action to approve agreement between the Board of County Commissioners of Oklahoma County on behalf of the Sheriff s Office and Armor Correctional Health Services, Inc., to provide Inmate Medical Services. This agreement shall begin on July 1, 2015 and end on June 30, 2016, contingent upon encumbrance of funds. A requisition will be encumbered for the full amount of the contract to Armor Correctional Health Services, Inc., in the amount of $7,950,490.96, from the Sheriff s General Fund. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
23. Discussion and possible action to approve contract renewal between Oklahoma County Sheriff s Office and Smith s Detection for annual maintenance for x-ray machines. Agreement shall begin on July 1, 2015 and terminate on June 30, 2016. Requisition No. 11507606 has been issued to Smiths Detection Inc. in the amount of $26,707.00, from Sheriff Service Fee/Court Security/Equipment- Vendors Maintenance (1160/5160/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
24. Approve
all claims,
list available for inspection in the office of the
25. Discussion
and possible action to approve Resolution No. __________ approving Blanket
Purchase Orders as submitted by each department, list available for inspection
in the office of the
26. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
27. Commissioners Comments/General Remarks:
28. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
29. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW16079 Prisoner Extradition Services
CW16016 Environmental Safety Shoes
CW16031 Lawn Maintenance Supplies
30. Executive Session for the purpose of discussing the following:
a. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning the proposed Consent Decree from the Department of Justice, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest
b. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Sathina Norris in TC-2014-36, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
c. Pursuant to 25 O.S. 2001 307.B.1, discussion regarding employment, appointment, or promotion of the Director of MIS
31. Action regarding confidential communications between the public body and its attorney concerning the proposed Consent Decree from the Department of Justice, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest
32. Action regarding to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Sathina Norris in TC-2014-36, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
33. Action regarding to engage in confidential communications between the public body and its attorney regarding employment, appointment, or promotion of the Director of MIS
34. Adjourn at __________ until 9:00 a.m., Wednesday, July 15, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy