BOARD OF
August 12, 2015
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, August 7, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Monday, August 3, 2015, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
5. Discussion and possible action to
approve Resolution
No. _____________ honoring Billie Hunter for devoting more than six years
of dedicated service to the office of County Commissioner Brian Maughan, and
the constituents we serve. (Document Received)
The
following items, No. 6 through 11, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $9,842.07 for period ending August 4, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 630415 through 630951 for Oklahoma County in the amount of $311,056.16 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
8. Receive the following litigation:
Case No. CJ-2014-5793 Journal Entry of Judgment
Case No. CV-2015-1382 Application to Vacate a Portion of a Plat
Case No. CJ-2015-3415 Dismissal without Prejudice
Case No. CJ-2015-4164 Application for Appointment of Receiver
Case No. TC-2015-020 Tort Claim
Case No. CV-2015-1415 Foreclosure
Case No. CV-2015-1376 Quiet Title
Case No. CV-2015-1382 Notice of Hearing
Case No. CJ-2014-863 Notice of Sheriff s Sale
9. Authorization for the Board of County Commissioners to execute Corrected County Deed for the sale of county property, acquired at RE-SALE, described as follows:
02-280-1750; PHILLIPS & MEADE EAST SIDE ADDITION; BLOCK 004; LOT 024
02-280-4350; PHILLIPS & MEADE EAST SIDE ADDITION; BLOCK 010; LOT 000 LOTS 29 & 30
Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
10. Approval of Quit Claim Deed from the County to Robert E. Whitney reversing the transaction of property acquired at RE-SALE June 08, 2015 per insufficient notification of sale. Property described as follows:
ROBERT E. WHITNEY 03-803-1980; LOTS 11 & 12: HARMONY HILL ADDITION TO
OKLAHOMA CITY, OKLAHOMA COUNTY, OKLAHOMA
Authorize Chairman to execute Quit Claim Deed conveying the above described real estate
transaction. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
11. Monthly Report of Fees for the month of July, 2015. (Document Received)
Juvenile Justice Center $219,084.77
End
of Consent Docket
12. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW16029 Commissary Items
District No. 2
13. Discussion
and possible action to approve VPN/Portal
access for Internet Access, Network Account, for Coy Kersey and Kevin
Hopkins. Requested by Brian Maughan, County Commissioner, District No. 2.
(Document Received)
District No. 3
14. Discussion and possible action approve Resolution No. ___________ which decreases the permissible weight and size limit to two axles on the southern part of Waterloo Road beginning at Meridian Road and extending 1250 feet east. This portion of the road has deteriorated due to climatic conditions and the road will be seriously damaged or destroyed unless the permissible weight is reduced. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
15. Discussion and possible action for payment and acceptance of Easements (Parcels 2 & 5) for Oklahoma County Project Mac-2007-1, MacArthur Blvd. from Covell Road to Edmond Road, STP-155(917)AG, JP# 28767(04). These properties are located in Section 27, Township 14 North, Range 4 West of the Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked). These Easements are being granted to Oklahoma County by Arcadia Farms, LLC in the amount of $30,000.00. Requisition No. 11601726 is issued to Arcadia Farms, LLC in the amount of $30,000.00 from District No. 3 Highway Cash (11193000), contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Facilities Management
16. Discussion and possible action to approve Occupancy Agreement for vending facilities between the Board of County Commissioners and the Department of Rehabilitation Services, Division of Visual Services. This agreement commences on July 1, 2015, and ends on June 30, 2016. Requested by Keith Monroe, Director, Facilities Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Information Technology
17. Discussion and possible action to approve the Addendum to the Maintenance Advantage Plan Agreement between Continuant, Inc. and the Board of County Commissioners. This is for the maintenance and support of the Nortel Phone System. The Addendum provides support for the period of July 1, 2015 through June 30, 2016. Requisition No. 11601787 has been issued to Continuant Inc. in the amount of $44,347.92 from General Fund/IT/Subscriptions (1001/270/54030) contingent upon encumbrance of funds. The monthly amount of the contract shall not exceed $3,695.66 for a total amount not to exceed $44,347.92. Requested by Lynnette Stephens, Interim Director, IT, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
OSU Extension
18. Discussion and possible action for approval of contract between the State Fair of Oklahoma and Oklahoma County Free Fair for use of State Fair Park Facility or Facilities for the purpose of the presentation of the Oklahoma County Free Fair, beginning August 20, 2015, and ending August 22, 2015. Requisition No. 11601067 has been issued to State Fair of Oklahoma in the amount of $10,624.37 from General Fund/Free Fair/Office Space (1001/7100/54102) contingent upon encumbrance of funds. Requested by LaDonna Hines, Director, OSU Extension Center, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Sheriff
19. Discussion and possible action to approve the Chairman to sign and return Notice of Violations from the Oklahoma State Department of Health for deficiencies and plan of correction at the Oklahoma County Jail, 201 North Shartel, Oklahoma City, Oklahoma. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received).
20. Discussion and possible action to approve agreement between the Sheriff s Office and Deer Creek Operating LLC for the lease of space for the Oklahoma County Sheriff s Office Deer Creek Substation . This agreement shall commence July 1, 2015, and shall terminate on June 30, 2016. Tenant shall pay to landlord, in monthly installments of $1,300.00 per month, plus a fixed monthly charge for water, garbage, and landscape maintenance of $195.00 per month, totaling $1,495.00 per month. Requisition No. 11601364 has been issued to Deer Creek Operating LLC in the amount of $1,495.00 from Sheriff Service Fee/Sheriff/Office Space (1160/5100/54102), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
21. Discussion and possible action to approve Operating Agreement-Food Service, between the County of Oklahoma, and Aramark Correctional Services, L.L.C. Aramark Correctional Services, L.L.C., will provide food service for the County s inmates at the Oklahoma County Detention facility. This agreement shall be effective July 1, 2015, through June 30, 2016. Requisition No. 11601708 has been issued to Aramark Correctional Services, in the amount of $950,000.00 and Requisition No. 11601710 has been issued to Aramark Correctional Services, in the amount of $950,000.00 from Sheriff Special Revenue Fund/Inmate Food/Inmate Food (1161/5146/54307), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
22. Discussion and possible action to approve Standard Service Contract between Oklahoma County Sheriff s Office and Collabria, LLC. Annual Service Agreement for ReadyOp Dashboard. Agreement shall begin on July 1, 2015, and terminate on June 30, 2016. Requisition No. 11601353 has been issued to Collabria, LLC. in the amount of $8,000.00, from Sheriff Service Fee/Jail Facility/Subscription (1160/5100/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
23. Discussion and possible action to approve Standard Maintenance Contract between Oklahoma County Sheriff s Office and US Fleet Tracking Corp. for annual maintenance and service for AVL Server Software. Agreement shall begin July 1, 2015, and terminate June 30, 2016. Requisition No. 11601334 has been issued to US Fleet Tracking, LLC, in the amount of $14,000.04, from Sheriff Service Fee/Jail Facility/Telecommunications Services (1160/5100/54021), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
24. Discussion and possible action to approve Standard Service Contract between Oklahoma County Sheriff s Office and Visual Statement Inc. for annual maintenance agreement on UP-EdgeFX Crash to include technical support and update protection with product updates for fiscal year 2015-2016. Agreement shall begin on July 1, 2015 and terminate on June 30, 2016. Requisition No. 11601367 has been issued to VS Visual Statement Inc. in the amount of $219.50, from Sheriff Service Fee/ Sheriff /DP Equipment-Vendors Maintenance (1160/5100/54158), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
25. Discussion and possible action to approve Standard Service Contract between the Board of County Commissioners, on behalf of Oklahoma County Sheriff s Office and Thomson Reuters-West, West Publishing Corporation. Annual subscription for Consolidated Lead Evaluation and Reporting (CLEAR) a secure web-based interface for law enforcement investigators, for fiscal year 2015-2016. Agreement shall begin on July 1, 2015, and terminate on June 30, 2016. Requisition No. 1160360 has been issued to West Publishing Corporation DBA Thomson West in the amount of $5,844.00, from Sheriff Service Fee/Sheriff/DP Equipment-Vendors Maintenance (1160/5100/54030), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
26. Discussion and possible action to approve Jail Services Agreement between the City of Harrah, the Board of County Commissioners, and the Sheriff of Oklahoma County. The City of Harrah agrees to pay the Oklahoma County Sheriff a rate of $47.29 per prisoner per day that the inmate is held on behalf of the City of Harrah. This agreement shall commence on July 1, 2015, and shall terminate on June 30, 2016. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
27. Discussion and possible action to approve Jail Services Agreement between the City of Choctaw and Oklahoma County for the boarding of municipal prisoners. The City of Choctaw agrees to pay the County a rate of $47.29 per prisoner per day. This agreement shall commence July 1, 2015, and shall terminate June 30, 2016. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
28. Discussion and possible action to approve Jail Services Agreement between the Town of Forest Park and Oklahoma County, for the boarding of municipal prisoners. The Town of Forest Park agrees to pay the County a rate of $47.29 per prisoner per day. This agreement shall commence on July 1, 2015, and shall terminate on June 30, 2016. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
29. Discussion and possible action to approve Jail Services Agreement between the City of Nichols Hills and Oklahoma County, for the boarding of municipal prisoners. The City of Nichols Hills agrees to pay the County a rate of $47.29 per prisoner per day. This agreement shall commence on July 1, 2015, and shall terminate on June 30, 2016. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
30. Discussion and possible action to approve a Memorandum of Understanding between Oklahoma County Sheriff s Office (OCSO) and Independent School District No. 12 for the provision of one school resource officer at Summit Middle School. The assignment of the deputy from OCSO shall begin August 20, 2015, and terminate at the close of school business on May 24, 2016. During the course of this agreement there are one hundred and seventy four (174) school days. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
31. Discussion and possible action to approve a Memorandum of Understanding between Oklahoma County Sheriff s Office (OCSO) and Eastern Technology Center for the provision of one school resource officer. The assignment of the deputy from OCSO shall begin August, 2015, and terminate at the close of school business on May, 2016. During the course of this agreement there are one hundred and seventy five (175) school days. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
32. Discussion and possible action to approve a Memorandum of Understanding between Oklahoma County Sheriff s Office (OCSO) and Deer Creek Public Schools for the provision of five (5) school resource officers, three of which are COPS Grant Officers. The assignment of the deputy from OCSO shall begin August 13, 2015, and terminate at the close of school business on May 20, 2016. During the course of this agreement there are one hundred and seventy three (173) school days. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
33. Discussion and possible action to approve Memorandum of Understanding by and between the Oklahoma County Sheriff s Office, and Christ the King Catholic School. Oklahoma County Sheriff s Office applied and received a grant award for one (1) school resource officers from the U.S. Department of Justice, Office of Community Oriented Policing Services (COPS), U.S. Department of Justice, COPS Hiring Program . Requested by John Whetsel, Oklahoma County Sheriff, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
34. Discussion and possible action to approve Memorandum of Understanding by and between the Oklahoma County Sheriff s Office, and St. Elizabeth Ann Seaton Catholic School. Oklahoma County Sheriff s Office applied and received a grant award for one (1) school resource officers from the U.S. Department of Justice, Office of Community Oriented Policing Services (COPS), U.S. Department of Justice, COPS Hiring Program . Requested by John Whetsel, Oklahoma County Sheriff, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
35. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
36. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
37. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
38. Commissioners Comments/General Remarks:
39. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
40. Executive Session for the purpose of discussing the following:
a. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Paul and Roberta Murphy v. BOCC, Oklahoma County Case No. CJ-2014-5469, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
41. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Paul and Roberta Murphy v. BOCC, Oklahoma County Case No. CJ-2014-5469, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
42. Adjourn at __________ until 9:00 a.m., Wednesday, August 19, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy