BOARD OF COUNTY COMMISSIONERS
August 19, 2015
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, August 14, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, August 12, 2015, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 11, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $9,720.32 for period ending August 11, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 630952 through 631513 for Oklahoma County in the amount of $321,970.22 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Monthly Report of Fees for the month of July, 2015. (Document Received)
Culvert Pipe Sales Fund 8206 $ 4,697.77
Total Receipts $ 4,697.77
General
Fund $ 470,584.72
Clerk Lien Fee Fund $ 7,961.14
UCC Central Filing Fund $ 72,620.52
Records Preservation Fund $ 79,485.00
OK Tax Comm. % of Doc Stamps $ 457,566.78
Mechanic Liens/Investments $ 93,753.37
Refunds $ 370,593.41
Total $1,552,564.94
Court
Fund Bank
of Oklahoma Revolving
Beginning Balance $1,745,765.19 $ 263,321.56
Deposits & Canceled Vouchers $1,216,643.63 $ 56,661.45
Disbursements $1,762,025.56 $ 50,598.76
Ending Balance $1,200,383.26 $ 269,384.25
Sheriff Fees $127,221.87
Sheriff Incarceration Fees $ 673.39
Law Library Fees $ 38,458.39
Revolving Fund Fees $ 49,757.29
Drug Court User Fees $ 2,257.02
Community
Service Fees $ 165.05
9N Restitution $ 37,075.22
9J Restitution $ 5,392.23
JJC Emergency $ 2,263.14
Planning Commission Inspection Fee Fund $42,491.53
Planning Commission State Building Code Fund $ 5,552.50
Planning Commission Fee Fund Report $32,745.18
8. Receive the following litigation:
Case No. CJ-2015-1604 Amended Foreclosure
9. Receive cancelled checks as follows: (Document Received)
Check No. 110000082 dated July 29, 2015 to MSC Technologies Inc., in the amount of $474.88. Issued to wrong vendor. Payment will be re-issued.
Check No. 101000061 dated July 22, 2015 to FedEx Freight Inc., in the amount of $40.03. Issued to wrong vendor. Do not re-issue.
10. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
CLYDE J. DAVIS 07-025-2900; ETHELS PARK PLACE ADDITION; LOTS 9 &10; BLOCK 003
SELECT PARTNERS LLC 05-250-5950; LYONS WILL ROGERS PK ADDITION; LOT 038; BLOCK 005
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
11. Authorization for the Board of County Commissioners to execute Corrected County Deed for the sale of county property, acquired at RE-SALE, described as follows:
04-628-5200; BLANCHARD ADDITION; BLOCK 003; LOT 000; LOTS 9 & 10
Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
End
of Consent Docket
District
No. 1
12. Discussion and possible action for the approval of a general Mutual Cooperation Agreement between the City of Oklahoma City and Oklahoma County pursuant to Title 69, O.S. 1903 (B), Title 19, O.S. 339 paragraph 17, Title 11, O.S. 36-113 paragraph D, and County Resolution No. 118-08 to reconstruct, improve, repair, and maintain certain city streets in the City of Oklahoma City. This Agreement shall become effective on July 1, 2015 and shall terminate on June 30, 2016. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
13. Discussion and possible action for the approval of a general Mutual Cooperation Agreement between the City of Spencer and Oklahoma County pursuant to Title 69, O.S. 1903 (B), Title 19, O.S. 339 paragraph 17, Title 11, O.S. 36-113 paragraph D, and County Resolution No. 118-08 to reconstruct, improve, repair, and maintain certain city streets in the City of Spencer. This Agreement shall become effective on July 1, 2015 and shall terminate on June 30, 2016. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
14. Discussion and possible action to approve the Mutual Cooperation Agreement between Oklahoma County and the Oklahoma City Public School District pursuant to Title 19 O.S. 339(17) to assist the School, upon request, with reconstruction, improvement, repair or maintenance of property owned by the school district. This Agreement shall be effective upon signature of both parties and shall terminate on June 30, 2016. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
District
No. 3
15. Discussion and possible action for approval of an agreement between the City of Edmond and the Board of County Commissioners of Oklahoma County for replacement of two 96 culverts with two 10x8 reinforced concrete box (RCB) culverts on a section line road. The City of Edmond requested culverts to be replaced after one of the culverts collapsed on July 2, 2015. Total amount of project not to exceed $150,000.00. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Assessor
16. Discussion and possible action to approve License and Support Agreement with Thimgan Inc. and the Board of County Commissioners of Oklahoma County. Agreement shall begin July 1, 2015, and shall terminate on June 30, 2016. Requisition No. 11600917 in the amount of $35,000.00 has been made out to Thimgan Inc, from General Fund/Assessor Revaluation/Computer Software (1001/1400/55095), contingent upon encumbrance of funds. Requested by Leonard Sullivan, County Assessor, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County Clerk
17. Discussion and possible action to approve InvesTrust N.A. Service Agreement between Oklahoma County and InvesTrust effective July 1, 2015, and ending June 30, 2016. This item was approved by the Oklahoma County Retirement Board on June 29, 2015. Requested by Carolynn Caudill, County Clerk and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Emergency Management
18. Discussion and possible action to approve the Annual Fire Equipment Agreement between the Oklahoma County Board of County Commissioners and the Hickory Hills Fire District. The Agreement shall become effective July 1, 2015, and terminate on June 30, 2016. Requested by David Barnes, Director, Emergency Management and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
19. Discussion
and possible action to approve the Annual
Fire Equipment Agreement between the Oklahoma County Board of County
Commissioners and the Town of Arcadia. The Agreement shall become effective
July 1, 2015, and terminate on June 30, 2016. Requested by David Barnes,
Director, Emergency Management, and approved as to
form and legality by Gretchen Crawford,
Assistant District Attorney. (Document Received)
20. Discussion and possible action to approve the Annual Fire Equipment Agreement with the City of Nicoma Park, and the Board of County Commissioners. This agreement shall begin on July 1, 2015, and end on June 30, 2016. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Facilities Management
21. Discussion and possible action to approve Occupancy Agreement for vending facilities between the Board of County Commissioners and the Department of Rehabilitation Services, Division of Visual Services. This agreement commences on July 1, 2015, and ends on June 30, 2016. Requested by Keith Monroe, Director, Facilities Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Information Technology
22. Discussion and possible action to approve the renewal of the Cox Communications agreement for the period of July 1, 2015 through June 30, 2016. This is for Internet Service for the Election Board, Courthouse, Annex, Social Services, JJC, Sheriff Harrah, Sheriff Luther, and Sheriff MWC. Requisition numbers 11601986, 11601987, 11601989, 11601990 and 11601991 have been issued to Cox Communications, Inc. in the amount of $51,874.20 from General Fund/IT/Subscriptions (1001/270/54030). Requested by Lynnette Stephens, Interim Director, IT, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Planning
23. Discussion and possible action to approve Resolution No. _____________ accepting the General Purpose Rider for road and drainage improvements extending Maintenance Bond No. 83B109823 for Summit Lake Estates, Section 2 as provided in Oklahoma Statutes, Title 19, 868.8. This rider extends the bond from 2 years to 5 years and assures that the reconstruction will be completed to Oklahoma County Standards, and to cover a subsequent maintenance period of five (5) years after completion. Requested by Tyler Gammon, Director, Planning, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Purchasing
24. Discussion and possible action to approve ITB CW16024-1 Highway Construction Service Contracts with; Wood & Sons Paving, Inc., Atlas Paving Company, Donelson Construction Co., LLC, Rudy Construction Company, C&C Asphalt Maintenance, LLC and Haskell Lemon Construction Co., to cover contract performance period July 1, 2015 through December 31, 2015. (Document Received)
Sheriff
25. Discussion and possible action to approve a Memorandum of Understanding between Oklahoma County Sheriff s Office (OCSO) and Oklahoma City Public Schools for the provision of two school resource officers at Rogers Middle School and Star Spencer High School. The assignment of the deputies from OCSO shall begin August 3, 2015, and terminate at the close of school business on May 27, 2016. During the course of this agreement there are one hundred and seventy four (174) school days. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
26. Discussion and possible action to approve a Memorandum of Understanding between Oklahoma County Sheriff s Office (OCSO) and Oklahoma City Public Schools for the provision of one school resource officer at the following schools: Johnson Elementary, Oakridge Elementary, Ridgeview Elementary, Spencer Elementary, Telstar Elementary, and Willowbrook Elementary. The assignment of the deputies from OCSO shall begin August 3, 2015, and terminate at the close of school business on May 27, 2016. During the course of this agreement there are one hundred and seventy four (174) school days. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
27. Approve
all claims,
list available for inspection in the office of the
28. Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
29. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
30. Commissioners Comments/General Remarks:
31. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
32. Executive Session for the purpose of discussing the following:
a. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Holland V. BOCC, Case No. CJ-2014-2902, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
33. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Holland V. BOCC, Case No. CJ-2014-2902, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
34. Adjourn at __________ until 9:00 a.m., Wednesday, August 26, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy