BOARD OF
August 26, 2015
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, August 21, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, August 19, 2015, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
5. Discussion and possible action to
approve Resolution No. ___________ expressing
condolence to the family of former Councilman Forest O. Frost Peak. Requested
by Willa Johnson, County Commissioner, District No. 1. (Document Received)
The
following items, No. 6 through 13, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $16,475.66 for period ending August 18, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 631514 through 631991 for Oklahoma County in the amount of $574,799.11 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
8. Receive the following litigation:
Case No. CJ-2015-4398 Judgment
Case No. CJ-2015-4484 Judgment
Case No. CJ-2015-1072 Notice of Hearing
Case No. TC-2015-021 Tort Claim
Case No. CJ-2014-5793 Sheriff s Sale
9. Monthly Report of Fees for the month of July, 2015. (Document Received)
County
Assessor $1,883.50
Election Board $7,537.31
10. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received).
2-2015-14 $ 891.88
11. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received).
3-2015-03 $242.69
12. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
1-2015-13 $541.06
13. Receive cancelled check as follows: (Document Received)
Check No. 201000005 dated August 7, 2015 to Sherwin Williams Automotive Finishes in the amount of $555.84. Issued to wrong vendor. Check will be re-issued at a later date.
End
of Consent Docket
District No. 1
14. Discussion and possible action to approve Offer to Sell Real Property and payment of claim wherein the Board of County Commissioners will purchase from Michael A. Fennell and Sherry L. Fennell, husband and wife, the following real estate: Lot 03, Block 01, Boyd Acres Addition to Oklahoma County, Oklahoma, AKA 2113 Hughson, according to the recorded plat thereof together with all improvements and appurtenances thereunto for the amount of $55,000.00. This property is being acquired as part of the Oklahoma County Project E-2008-D, Crutcho Park Acquisition Project- CDBG-DR Phase 1. This claim is eligible for funding pursuant to the contract between Oklahoma County and the Oklahoma Department of Commerce (ODOC), as approved by the Board of County Commissioners on February 2, 2015. Payments are to be made only from monies made available to the ODOC by the U.S. Department of Housing and Urban Development (HUD) for the CDBG-Disaster Recovery. Upon approval, Oklahoma County will request funds from ODOC. Once funds are deposited to County Bond Fund 2032, Oklahoma County will encumber and pay the approved amount. The dollar amount contained in this agreement is based upon the Board of County Commissioner's original offer. This amount does not include any additional title requirements, pro-rated ad valorem taxes (if any), closing costs or relocation payments. Requested by Willa Johnson, County Commissioner, District No. 1, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
District No. 2
15. Discussion and possible action to approve Resolution No. ____________ regarding a county wide Economic Development Program. Requested by Brian Maughan, County Commissioner, District No. 2, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County Clerk
16. Discussion and possible action to approve the Mass Mutual Application for Worksite Insurance and acceptance of the proposal as approved by the Budget Board on August 20, 2015. Requested by Carolynn Caudill, Oklahoma County Clerk and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Emergency Management
17. Discussion and possible action to approve Fire Equipment Agreement with the City of Nichols Hills, and the Board of County Commissioners. This agreement shall begin on July 1, 2015, and end on June 30, 2016. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
18. Discussion and possible action to approve Fire Equipment Agreement with the City of Del City, and the Board of County Commissioners. This agreement shall begin on July 1, 2015, and end on June 30, 2016. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
19. Discussion and possible action to approve renewal of Memorandum of Understanding between Oklahoma County and the City of Oklahoma City for shared use of the Regional Multi-Agency Coordination Center (EOC facility) at 4600 North Martin Luther King Boulevard. This agreement shall begin on July 1, 2015, and end on June 30, 2016. Requisition No. 11600447 has been issued to Oklahoma City Police Department in the amount of $25,000.00 from General Fund/Emergency Management/Building Space (1001/5500/54102), contingent upon encumbrance of funds. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Human
Resources
20. Discussion and possible action to approve the report and recommendation of the Human Resources Director for the Board of County Commissioners to adopt the recommended list of applicants for further consideration for the position of Director of Management Information Systems (MIS). Requested by Dan Matthews, Director, Human Resources.
OSU Extension
21. Discussion and possible action to approve
a contract between the Jones
Public School District and the Oklahoma County Free Fair for the use of
Jones Public School Agricultural Facility for the purpose of the presentation
of the Oklahoma County Free Fair Livestock Show, beginning September 10, 2015,
and ending September 12, 2015. Requisition No. 11601826 has been issued to
Jones School District I-9 in the amount of $4,500.00 from General Fund/Free
Fair/Office Space (1001/7100/54102), contingent upon encumbrance of funds.
Requested by LaDonna Hines, Director, OSU Extension Center, and has been
approved as to form and legality by Aaron
Etherington, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
22. Approve
all claims,
list available for inspection in the office of the
23. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
24. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
25. Commissioners Comments/General Remarks:
26. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
27. Executive Session for the purpose of discussing the following:
a. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Carl Thomas Wells, Jr. v. State of Oklahoma, et al. Case No. CJ-2015-2584, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
b. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Lavern Berryhill v. Oklahoma Court of Criminal Appeals et al, Supreme Court Case No. 114-150, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
28. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Carl Thomas Wells, Jr. v. State of Oklahoma, et al. Case No. CJ-2015-2584, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
29. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Lavern Berryhill v. Oklahoma Court of Criminal Appeals et al, Supreme Court Case No. 114-150, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
30. Adjourn at __________ until 9:00 a.m., Wednesday, September 2, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy