BOARD OF COUNTY COMMISSIONERS

9:00 a.m.

August 3, 2015

320 Robert S. Kerr, Room 103

Oklahoma City, OK

1. Call to order.

2. Notice of the meeting was posted Thursday, July 30, 2015.

3. Prayer and Pledge of Allegiance.

4. Approve the minutes of the meeting of Wednesday, July 29, 2015, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

The following items, No. 5 through 10, are Consent Items and are routine in nature:

5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $2,670.49 for period ending July 28, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)

6. Approve Employee Benefit Trust Warrant No. 630138 through 630414 for Oklahoma County in the amount of $468,850.71 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)

7. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received).

2-2015-13 $1,388.65

8. Receive cancelled check as follows: (Document Received)

Check No. 111088808 dated April 29, 2015 to Warren Power & Machinery Inc. in the amount of $139.83. Original check was damaged in the mail. Do not re-issue.

9. Discussion and possible action to approve Resolution No. _______________ designating Karla Durham as Approving Officer for Election Board. Requested by Cheryl Hollis, Election Board Secretary. (Document Received)

10. Discussion and possible action to approve Resolution No. ______________ designating Chantel Boso as a Requisitioning Officer for the appropriation accounts listed. Requested by Brian Maughan, Chairman, Board of County Commissioners. (Document Received)

End of Consent Docket

District No. 1

11. Discussion and possible action for the approval of a general Mutual Cooperation Agreement between the Town of Lake Aluma and Oklahoma County pursuant to Title 69, O.S. 1903 (B), Title 19, O.S. 339 paragraph 17, Title 11, O.S. 36-113 paragraph D, and County Resolution No. 118-08 to reconstruct, improve, repair, and maintain certain city streets in the Town of Lake Aluma. This Agreement shall become effective on July 1, 2015 and shall terminate on June 30, 2016. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

12. Discussion and possible action for the approval of a general Mutual Cooperation Agreement between the Town of Smith Village and Oklahoma County pursuant to Title 69, O.S. 1903 (B), Title 19, O.S. 339 paragraph 17, Title 11, O.S. 36-113 paragraph D, and County Resolution No. 118-08 to reconstruct, improve, repair, and maintain certain city streets in the Town of Smith Village. This Agreement shall become effective on July 1, 2015 and shall terminate on June 30, 2016. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

13. Discussion and possible action to approve the Mutual Agreement between Oklahoma County and the Crutcho Public School District pursuant to Title 19 O.S. 339(17) to assist the School, upon request, with reconstruction, improvement, repair or maintenance of property owned by the school district. This Agreement shall be effective upon signature of both parties and shall terminate on June 30, 2016. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

14. Discussion and possible action for the approval of a general Mutual Cooperation Agreement between the Town of Luther and Oklahoma County pursuant to Title 69, O.S. 1903 (B), Title 19, O.S. 339 paragraph 17, Title 11, O.S. 36-113 paragraph D, and County Resolution No. 118-08 to reconstruct, improve, repair, and maintain certain city streets in the Town of Luther. This Agreement shall become effective on July 1, 2015 and shall terminate on June 30, 2016. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

15. Discussion and possible action to approve the Mutual Agreement between Oklahoma County and the Milwood Public School District pursuant to Title 19 O.S. 339(17) to assist the School, upon request, with reconstruction, improvement, repair or maintenance of property owned by the school district. This Agreement shall be effective upon signature of both parties and shall terminate on June 30, 2016. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

16. Discussion and possible action for the approval of a general Mutual Cooperation Agreement between the Town of Jones City and Oklahoma County pursuant to Title 69, O.S. 1903 (B), Title 19, O.S. 339 paragraph 17, Title 11, O.S. 36-113 paragraph D, and County Resolution No. 118-08 to reconstruct, improve, repair, and maintain certain city streets in the Town of Jones City. This Agreement shall become effective on July 1, 2015 and shall terminate on June 30, 2016. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

17. Discussion and possible action for the approval of a general Mutual Cooperation Agreement between the Jones Public Schools and Oklahoma County pursuant to Title 69, O.S. 1903 (B), Title 19, O.S. 339 paragraph 17, Title 11, O.S. 36-113 paragraph D, and County Resolution No. 118-08 to reconstruct, improve, repair, and maintain certain city streets in the Jones Public Schools. This Agreement shall become effective on July 1, 2015 and shall terminate on June 30, 2016. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

18. Discussion and possible action for the approval of a general Mutual Cooperation Agreement between the City of Midwest City and Oklahoma County pursuant to Title 69, O.S. 1903 (B), Title 19, O.S. 339 paragraph 17, Title 11, O.S. 36-113 paragraph D, and County Resolution No. 118-08 to reconstruct, improve, repair, and maintain certain city streets in the City of Midwest City. This Agreement shall become effective on July 1, 2015 and shall terminate on June 30, 2016. Requested by Willa Johnson, County Commissioner, District No. 1 and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

19. Discussion and possible action for the approval of a general Mutual Cooperation Agreement between the Town of Forest Park and Oklahoma County pursuant to Title 69, O.S. 1903 (B), Title 19, O.S. 339 paragraph 17, Title 11, O.S. 36-113 paragraph D, and County Resolution No. 118-08 to reconstruct, improve, repair, and maintain certain city streets in the Town of Forest Park. This Agreement shall become effective on July 1, 2015 and shall terminate on June 30, 2016. Requested by Willa Johnson, County Commissioner, District No. 1, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

District No. 3

20. Discussion and possible action to approve Resolution No. ____________ a Resolution of Necessity to acquire certain real property for Oklahoma County Project MAC-2007-1, Road and Bridge Improvements on MacArthur Blvd. from Covell Rd. to Edmond Rd. (Parcel 8 & 13), STP-155C(917)AG, JP#28767(04). The properties are located as follows:

A strip, piece or parcel of land lying in part of the N1/2 of Section 21, Township 14 North, Range 4 West of the Indian Meridian, Oklahoma County, Oklahoma. Said parcel of land being described by metes and bounds as follows:

Beginning at the SE corner of said N1/2, thence S 89 36' 25" W along the South line of said N1/2 a distance of 49.00 feet, thence N 00 11' 15" W and parallel with the East line of said N1/2 a distance 1040.51 feet, thence N 89 48' 45" E a distance of 5.00 feet, thence N 00 11' 15" W and parallel with said East line a distance of 1350.00 feet, thence N 89 48' 45" E a distance of 44.00 feet to a point on the East line of said N1/2, thence S 00 11' 15" E along said East line a distance of 2390.34 feet to the Point of Beginning.

Containing 0.72 acres, more or less, of new right-of-way, the remaining area included in the above description being right-of-way occupied by the present roadway.

AND

A strip, piece or parcel of land lying in part of the NE1/4 of Section 28, Township 14 North, Range 4 West of the Indian Meridian, Oklahoma County, Oklahoma. Said parcel of land being described by metes and bounds as follows:

Beginning at the NE corner of said NE1/4, thence S 00 16 35 E along the South line of said NE1/4 a distance of 106.30 feet to the SE corner of the tract, thence S 89 08 04 W along the South line of said tract a distance of 50.00 feet, thence N 00 16' 35" W and parallel with the East line of said NE1/4 a distance of 106.68 feet to a point on the North line of said NE1/4, thence N 89 34' 31" E along said North line a distance of 50.00 feet to the point of beginning.

Containing 0.03 acres, more or less, of new right-of-way, the remaining area included in the above description being right-of-way occupied by the present roadway.

The resolution additionally authorizes the engineer to negotiate with the owners of the property and if fee simple title is not secured, to direct the District Attorney to institute condemnation proceedings under the power of eminent domain. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

21. Discussion and possible action to approve Resolution No. ____________ a Resolution of Necessity to acquire certain real property for Oklahoma County Project 206-1998-1, Improvement of the Covell and MacArthur Blvd. Intersection (Parcel 2, 2.1), STP-155C(750)CO, JP#26985(04). The property is located as follows:

A strip, piece or parcel of land lying in the NE/4 of Section 21, Township 14 North, Range 4 West of the Indian Meridian, Oklahoma County, Oklahoma, more particularly described as follows:

Commencing at the Northeast Corner of said Northeast Quarter (NE/4); thence westerly along the North line of said NE/4 a distance of 33.10 feet; thence southerly and perpendicular to the North line of said NE/4 a distance of 33.00 feet to a point on the South present right-of-way line for Covell Road, said point being the point or place of beginning; thence westerly along said present right-of-way line and parallel with the North line of said NE/4 a distance of 2,416.90 feet; thence southerly and perpendicular to said North line a distance of 17.00 feet; thence easterly and parallel with the North line of said NE/4 a distance of 1,850.00 feet; thence S 88 56' 06.35" E a distance of 200.06 feet; thence easterly and parallel with the North line of said NE/4 a distance of 314.83 feet; thence S 45 16' 38.92" E a distance of 35.30 feet; thence southerly and parallel with the East line of said NE/4 a distance of 144.81 feet; thence S 08 57'30.68" E a distance of 177.07 feet to a point on the West present right-of-way line for MacArthur Blvd.; thence northerly along said West present right-of-way line a distance of 366.90 feet to the point or place of beginning.

22. Discussion and possible action for payment and acceptance of Easements (Parcels 2 & 5) for Oklahoma County Project Mac-2007-1, MacArthur Blvd. from Covell Road to Edmond Road, STP-155(917)AG, JP# 28767(04). These properties are located in Section 27, Township 14 North, Range 4 West of the Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked). These Easements are being granted to Oklahoma County by Arcadia Farms, LLC in the amount of $21,122.00. Requisition No. 11601726 is issued to Arcadia Farms, LLC in the amount of $21,122.00 from District No. 3 Highway Cash (11193000), contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

County Clerk

23. Discussion and possible action to approve the Service Agreement between Physicians Mutual and Oklahoma County as approved by the Budget Board on July 27, 2015. This agreement shall commence on July 1, 2015 and terminate on June 30, 2016. Requested by Carolynn Caudill, Oklahoma County Clerk and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

Emergency Management

24. Discussion and possible action to approve Fire Equipment Agreement with the Deer Creek Fire Protection District, and the Board of County Commissioners. This agreement shall begin upon approval by the Board of County Commissioners, and end on June 30, 2016. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

MIS

25. Discussion and possible action to approve the Source Direct agreement for server hardware support. Requisition No. 11601780 has been issued to Source Direct in the amount of $6,444.48, from General Fund/MIS/Subscriptions (1001/2700/54030), contingent upon encumbrance of funds. Requested by Lynnette Stephens, Interim Director, MIS, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

26. Discussion and possible action to approve the Microsoft Enterprise agreement server and cloud enrollment totaling $141,672.00 to be paid from the IT Capital budget. Requisition No. 11601740 has been issued to Microsoft Enterprise in the amount of $141,672.00, from General Fund/MIS/Computer Software (1001/2700/55095), contingent upon encumbrance of funds. Requested by Lynnette Stephens, Interim Director, MIS, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)

Recurring Agenda Items:

27. Approve all claims, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

28. Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

29. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.

30. Commissioners Comments/General Remarks:

31. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

32. Executive Session for the purpose of discussing the following:

a. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Latoy Braggs, Kindyl Braggs, Franklin Braggs in TC-2015-3, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

b. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Tony Holmes in TC-2015-19, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

33. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Latoy Braggs, Kindyl Braggs, Franklin Braggs in TC-2015-3, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

34. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Tony Holmes in TC-2015-19, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

35. Adjourn at __________ until 9:00 a.m., Wednesday, August 12, 2015.

NAME OF PERSON REPORTING: Carolynn Caudill, County Clerk

TITLE: SECRETARY TO: Board of County Commissioners

SIGNATURE: Carolynn Caudill, by:

County Clerk Deputy