BOARD OF
September 16, 2015
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, September 11, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, September 9, 2015, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
5. Discussion
and possible action to approve Resolution No ____________ , honoring Arcadia Mayor Marilyn
Murrell on her many years of outstanding service to Arcadia, Oklahoma. Requested by Ray Vaughn, County
Commissioner, District No. 3. (Document Received)
The
following items, No. 6 through 11, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $5,751.75 for period ending September 8, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 632731 through 633335 for Oklahoma County in the amount of $318,338.01 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
8. Receive cancelled checks as follows: (Document Received)
Check No. 101000715 dated September 2, 2015 to Metro Parking Garage, in the amount of $19,914.60. Need to split out parking from transponders. Re-issue 2 checks on 9-16-15.
Check No. 101000669 dated September 2, 2015 to Metro Parking Garage, in the amount of $1,043.00. Separate checks required. Checks to be re-issued on 9-16-15.
9. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
DRANNIK PROPERTIES LCC 09-399-7515; SCHILLINGS ADDITION; E38.4FT LOTS 23 & 24; BLOCK 029
ARLESHA LA 03-491-5715; CAPITOL COURTS ADDITION; LOT 014; BLOCK 013
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
10. Receive the following litigation:
Case No. CJ-2015-4835 Judgment
Case No. TC-2015-023 Tort Claim
Case No. TC-2015-024 Tort Claim
Case No. CJ-2015-4548 Motion to Strike
11. Monthly Report of Fees for the month of August, 2015. (Document Received)
Court
Fund Bank
of Oklahoma Revolving
Beginning Balance $1,200,383.26 $ 269,384.25
Deposits & Canceled Vouchers $1,166,579.05 $ 49,687.66
Disbursements $ 461,677.42 $ 34,179.46
Ending Balance $1,905,284.89 $ 284,892.45
Sheriff Fees $ 125,283.10
Sheriff Incarceration Fees $ 521.34
Law Library Fees $ 36,107.43
Revolving Fund Fees $ 48,941.81
Drug Court User Fees $ 2,784.75
Community
Service Fees $ 419.81
End
of Consent Docket
District
No. 3
12. Discussion and possible action for approval of a Specific Assistance Agreement between the Board of County Commissioners of Logan County and the Board of County Commissioners of Oklahoma County to assist Logan County with repaving Waterloo Rd, a county section line road, between Midwest Blvd and Douglas. Total amount of project not to exceed $379,200.00. Requested by Ray Vaughn, County Commissioner, District No. 3.
13. Discussion and possible action for
approval of Utility
Relocation Agreement between DCP Midstream and Oklahoma County for Oklahoma
County Project 206-1998-1, MacArthur and Covell Intersection, STP-155C(750)AG,
JP 26985(03). The estimated county share of the cost is 100% or
$49,100.00. Requisition No. 11602731 has been issued to DCP Midstream in
the amount of $49,100.00 from Highway Cash/ Highway District No. 3 (11093000),
contingent upon encumbrance of funds. Requested by Ray Vaughn, County
Commissioner, District No. 3, and has been approved as to form and legality by
Gretchen Crawford, Assistant District Attorney. (Document Received)
County Clerk
14. Discussion and possible action to approve one hundred two (102) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and Granicus, Inc. (dba Granicus ), for recording of Uniform Commercial Code (UCC) documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the parties of the transactions with the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
1. ACB Bank, Cherokee OK
2. Access Capital Group, Omaha NE
3. American Bank & Trust Co, Tulsa CO
4. Ameristate Bank, Atoka OK
5. American Exchange Bank, Lindsay OK
6. Amcon Distributing Co, Omaha NE
7. AVB Bank, Tulsa OK
8. Bancfirst, Claremore OK
9. Bancfirst, Del City OK
10. Bancfirst, Guthrie OK
11. Bancfirst, Hobart OK
12. Bancfirst, Jenks OK
13. Bancfirst, Lawton OK
14. Bancfirst, Okemah OK
15. Bancfirst, Prague OK
16. BancorpSouth, Tupelo MS
17. Bank2, OKC OK
18. Bank7, OKC OK
19. Bank of Commerce, Chelsea OK
20. Bank of Hydro, Weatherford OK
21. Bank of Kremlin, Kremlin OK
22. Bank of Locust Grove, Locust Grove OK
23. Beacon Tire & Service Center, Russellville AR
24. Bimbo Bakeries USA, Ft Worth TX
25. Canadian Banking Center, Canadian TX
26. Chisholm Trail Farm Credit, Enid OK
27. Cooperative Employees Credit Union, Anadarko OK
28. Corporate Billing LLC, Decatur AL
29. Credit Jewelry, OKC OK
30. Crestmark Bank, Troy MI
31. CrossFirst Bank, Leawood KS
32. Crowe & Dunlevy, OKC OK
33. DABS LLC, Tulsa OK
34. David W Holden, Tulsa OK
35. Davis & Thompson PLLC, Jay OK
36. Drummond Law PLLC, Tulsa OK
37. DyChem International LLC, Salt Lake City UT
38. East Central University, Ada OK
39. Eastman National Bank, Ponca City OK
40. Erect A Tube Inc, Harvard IL
41. Evans & Davis Attorneys, Edmond OK
42. Exchange Bank, Skiatook OK
43. F&M Bank, Crescent OK
44. Fidelity Bank, Wichita KS
45. Fire Fighters Credit Union, Tulsa OK
46. First Bank, Burkburnett TX
47. First Bank, Coalgate OK
48. First Bank, Hugo OK
49. First Bank & Trust Co, Carney OK
50. First Commercial Bank, Dexter MO
51. First Commercial Bank, Edmond OK
52. First Farmers National, Waurika OK
53. First Fidelity Bank, OKC OK
54. First National Bank of Fletcher, Fletcher OK
55. First National Bank, Hooker OK
56. First National Bank & Trust Company of Okmulgee, Okmulgee OK
57. First Security Bank, Beaver OK
58. First State Bank, Anadarko OK
59. First State Bank, Elmore City OK
60. First State Bank, OKC OK
61. First Texoma National Bank, Durant OK
62. First Western Bank, Rogers AR
63. FLCC Financing (Featherlite Credit Corp), Stewartville MN
64. Floorplan Xpress LLC, OKC OK
65. Ft Worth-Tarrant Sunbelt Inc (Associate Equity Group), Irving TX
66. Fuller, Tubb, Bickford & Krahl PLLC, OKC OK
67. Gammon Equipment Co, Springfield MO
68. Great Plains Transportation Services Inc, Fairmont MN
69. Great Southern Bank, Tulsa OK
70. Green Country Federal Credit Union, Sand Springs OK
71. Heartland Feeders DBA Stampede Feeders, Scott City KS
72. Johanson & Associates, Sacramento CA
73. Keith Alan Shankle, Skiatook OK
74. Maritch Energy Services LLC, Tulsa OK
75. Melton Law Firm, Davis OK
76. Mid Missouri Bank, Joplin MO
77. PowerSource Machine Tools LLC, Jenks OK
78. Quail Creek Bank, OKC OK
79. R&S Optimal Rehab, OKC OK
80. Red River FCU, Altus OK
81. Regent Bank, Nowata OK
82. REI Oklahoma (Rural Enterprise of Oklahoma), Durant OK
83. Richard Don Savage, Albuquerque NM
84. Signature Bank of Arkansas, Fayetteville AR
85. SNK America Inc, Prospect IL
86. State Exchange Bank, Lamont OK
87. Stephen D Beam, Weatherford OK
88. Stillwater Powersports (Yamaha of Stillwater LLC), Stillwater OK
89. Stock Exchange Bank, Woodward OK
90. Stockmans Bank, Gould OK
91. Texas Star Bank, Van Alstyne TX
92. T-L Credit Company, Hastings NE
93. Transportation Alliance Bank Inc, Ogden UT
94. Tulsa Gas and Gear LLC, Tulsa OK
95. UMB Bank, Kansas City MO
96. Valley National Bank, OKC OK
97. Valley View State Bank, Overland Park KS
98. Vermeer Great Plains, OKC OK
99. Wanco Inc, Arvada CO
100. Washita State Bank, Burns Flat OK
101. Willmar Fabrication LLC, Willmar MN
102. Zaloudek Implement Co Inc, Enid OK
15. Discussion and possible action to approve Twenty Nine (29) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and Granicus, Inc. (dba Granicus ), for recording of real estate documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
1. Aquarius Enterprises DBA Culligan of Tulsa, Tulsa OK
2. Bank7, OKC OK
3. Bancfirst, Claremore OK
4. Bancfirst Mid-Del, Del City OK
5. Bancfirst, Hobart OK
6. Bancfirst, Harrah OK
7. Bancfirst, Lawton OK
8. Bancfirst, Prague OK
9. Bank of Hydro, Hydro OK
10. Cazes Roberts PC, OKC OK
11. Crowe & Dunlevy, OKC OK
12. Davis & Udoka PLLC, Edmond OK
13. Evans & Davis Attorneys, Edmond OK
14. Exchange Bank, Skiatook OK
15. Fidelity Bank, Wichita KS
16. First National Bank of Coweta, Coweta OK
17. First National Bank, Hooker OK
18. First Texoma National Bank, Durant OK
19. First State Bank, OKC OK
20. First Western Bank, Rogers AR
21. Ft. Worth-Tarrant Sunbelt Inc, DBA Associate Equity Group, Irving TX
22. Fuller Tubb Bickford & Krahl PLLC, OKC OK
23. Green Country Federal CU, Sand Springs OK
24. Heartland District of OKUMC, Moore OK
25. R&S Optimal Rehab, OKC OK
26. Regent Bank, Nowata OK
27. Stephen D. Beam, Weatherford OK
28. Transportation Alliance Bank Inc, Ogden UT
29. Valliance Bank, OKC OK
16. Discussion and possible action to approve Agreement for Disaster Recovery and Web Hosting. Requisition No. 11600627 has been issued to Granicus, Inc. in the amount of $102,612.00 from the County Clerk's UCC Central Filing Fund/County Clerk/ Equipment-Vendors Maintenance (1151/1700/54157), contingent upon encumbrance of funds. The term of this contract shall be from July 1, 2015 through June 30, 2016. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
17. Discussion and possible action to approve AiLIS System Maintenance Agreement for ROD/UCC system. Requisition No. 11600768 has been issued to Granicus, Inc. in the amount of $119,819.00 from the County Clerk's UCC Central Filing Fund/County Clerk/ Equipment-Vendors Maintenance (1151/1700/54157), contingent upon encumbrance of funds. The term of this contract shall be from July 1, 2015 through June 30, 2016. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Juvenile
Bureau
18. Discussion and possible action to approve agreement between the Oklahoma County Board of County Commissioners, on behalf of the Oklahoma County Juvenile Bureau and Dr. Gregory A. Parks, Ph.D., who shall provide psychological evaluations on clients coming to the attention of the County. This contract agreement shall be effective July 1, 2015, through June 30, 2016. Requisition No. 11602554 in the amount of $20,000.00 has been issued to. Gregory A. Parks, dba G Parks Ph.D P.L.L.C., from Juvenile Grant Fund/ Juvenile Justice Bureau /Professional Services-Medical (1231/5200/54453), contingent upon encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Sheriff
19. Discussion and possible action to approve submission of the Federal Annual Certification Report for the Chairman s signature. The report will then be filed with the United States Department of Justice and the United States Department of the Treasury, as required, to maintain eligibility for the receipt of Federal Asset Forfeiture funds and equipment. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received)
20. Discussion and possible action to receive a letter from the Oklahoma Highway Safety Office where the Oklahoma County
Sheriff s Office was selected as an award recipient of the Chiefs Challenge
sponsored by the Oklahoma Association of Chiefs of Police. There was an
equipment award in the amount of $2,725.08. Oklahoma Highway Safety Office made
the purchase of the equipment and the equipment a LIDAR (radar) has been added
to the Oklahoma County Sheriff s Office inventory system as required. Requested
by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality
by Aaron Etherington, Assistant District Attorney. (Document Received)
Social Services
21. Discussion and possible action to approve Contract for Services between the Board of Oklahoma County Commissioners, on behalf of Oklahoma County Social Services and RPHS, Inc., to provide relief pharmacist services for the Oklahoma County Pharmacy. Modification increases not to exceed amount of contract from $5,000.00 to $8,248.00. Requisition No. 11602625 has been issued to RPHS, Inc., in the amount of $3,248.00 from General Fund/Social Services (1001/6100), contingent upon encumbrance of funds. Modification to be effective upon approval by the Board of Oklahoma County Commissioners through June 30, 2016. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received).
Recurring
Agenda Items:
22. Approve
all claims,
list available for inspection in the office of the
23. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
24. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
25. Commissioners Comments/General Remarks:
26. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
27. Executive Session for the purpose of discussing the following:
a. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending action in Porter v. Board of County Commissioners et al. CIV-15-390-HE, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
28. Action regarding confidential communications between the public body and its attorney concerning a pending action in Porter v. Board of County Commissioners et al. CIV-15-390-HE, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
29. Adjourn at __________ until 9:00 a.m., Wednesday, September 23, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy