BOARD OF
September 2, 2015
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, August 28, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, August 26, 2015, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
5. Discussion and possible action to receive Resolution No. __________, expressing appreciation for, and congratulations on the retirement of James Franklin Graham. Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)
The
following items, No. 6 through 9, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $4,808.97 for period ending August 25, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 631992 through 632362 for Oklahoma County in the amount of $396,788.09 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
8. Receive cancelled checks as follows: (Document Received)
Check No. 110000225 dated August 12, 2015 to R K Black Inc., in the amount of $196.00. No re-issue. Paid twice per Pat Rogers.
9. Receive the following litigation:
Case No. CJ-2015-4671 Judgment
End
of Consent Docket
BOCC
10. Discussion and possible action to adopt Resolution No. ___________ appointing Mr. Charles Elder to the Metropolitan Library Commission to serve a term expiring July 31, 2018. This vacancy is created by Mr. Ralph Bullard whose term expired on July 31, 2015. Requested by the Board of County Commissioners. (Document Received)
District No. 1
11. Public Hearing and possible approval of Resolution
No. _________ declaring a portion of the section line statutory
right-of-way of High Avenue between NE 8th Street and NE 4th
Street abandoned. This request is made by Oklahoma City Urban Renewal Authority
and New Page, LLC. North Kelley Ave. serves as a substitute road for travel
existing within close proximity due to portions of High Ave. being blocked by
impassible barriers. Requested by Willa Johnson, County Commissioner, District
No. 1, and has been approved as to form and legality by Gretchen Crawford,
Assistant District Attorney. (Document Received)
District No. 2
12. Discussion and possible action to receive the audit response letter from the U.S. Department of Justice, Office of Justice Programs, Office of Audit, Assessment and Management. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
13. Discussion and possible action to approve and receive the county written responses to the letter received from the U.S. Department of Justice. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)
District No. 3
14. Discussion and possible action to approve a renewal of Memorandum of Agreement between NorthCare and the Oklahoma County Board of County Commissioners. This Agreement shall commence on July 1, 2015 and terminate on June 30, 2016. The Oklahoma County Sheriff s Department shall provide one deputy to serve as Reporting Officer at the Day Reporting Center at NorthCare. The Oklahoma County Sheriff s Department will reimburse NorthCare at a rate of Nineteen Dollars and Fifty Cents ($19.50) per day per participant with the total amount not to exceed One Hundred Thousand Dollars ($100,000.00) for the fiscal year ending in June 30, 2016. Requisition No. 11602307 has been issued to North Oklahoma County Mental Health Center dba NorthCare in the amount of $100,000.00 from Sheriff Special Revenue Fund/Prisoner Boarding Fee/Professional Services-Medical (1161/5110/54453), contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
15. Discussion and possible action for payment and acceptance of Easement (Parcels 9) for Oklahoma County Project Mac-2007-1, MacArthur Blvd. from Covell Road to Edmond Road, STP-155(917)AG, JP# 28767(04). This property is located in Section 22, Township 14 North, Range 4 West of the Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked). This Easement is being granted to Oklahoma County by Joseph W. Bowie and Janet S. Bowie, Trustees of the Joseph W. Bowie Revocable Trust UTA dated 01/29/1992 in the amount of $105,000.00. Requisition No. 11602413 is issued to Joseph W. Bowie in the amount of $105,000.00 from District No. 3 Highway Cash (11193000), contingent upon encumbrance of funds. Requested by Ray Vaughn, County Commissioner, District No. 3, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
16. Discussion and possible action to re-review the Adult and Juvenile Detention Facilities and Funding recommendations or, in the alternative, make and accept modifications to said recommendations as previously received by the Board of County Commissioners on July 29, 2015. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received)
Assessor
17. Discussion and possible action to approve Standard Long Term Lease Contract between the Board of County Commissioners, on behalf of Oklahoma County Assessor, and R.K. Black, Inc. Lease of the following items: MP 2553 x 2 MP 3553 & E-copy. This agreement shall begin on July 1, 2015, and end on June 30, 2016. Requisition No. 11602317 has been issued to R.K. Black Missouri, LLC, in the amount of $6,183.36 from General Fund/Assessor Regular/Leased Equipment (1001/1300/55390), and Requisition No. 116023160 has been issued to RK Black Missouri, LLC, in the amount of $2,000.00 from General Fund/Assessor Regular/Leased Equipment (1001/1300/55390), contingent upon encumbrance of funds. Requested by Leonard Sullivan Oklahoma County Assessor, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
18. Discussion and possible action to approve Standard Long Term Lease Contract between the Board of County Commissioners, on behalf of Oklahoma County Assessor, and R.K. Black, Inc. Lease of the following item: MPC 2503 x2. This agreement shall begin on July 1, 2015, and end on June 30, 2016. Requisition No. 11602320 has been issued to R.K. Black Missouri, LLC, in the amount of $3,300.00 from General Fund/Assessor Revalution/Leased Equipment (1001/1400/55390), and Requisition No. 11602318 has been issued to RK Black Missouri, LLC, in the amount of $2,500.00 from General Fund/Assessor Revalution/Leased Equipment (1001/1400/55390), contingent upon encumbrance of funds. Requested by Leonard Sullivan Oklahoma County Assessor, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County Clerk
19. Discussion and possible action to approve twenty three (23) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and Granicus, Inc. (dba Granicus ), for recording of Uniform Commercial Code (UCC) documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the parties of the transactions with the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
1. Anchor D Bank, Texhoma OK
2. Bancfirst, McLoud OK
3. Bancfirst, Muskogee OK
4. Bancfirst, Shawnee OK
5. Bancfirst, Tahlequah OK
6. Bancfirst, Tecumseh OK
7. Commerce Bank, Kansas City MO
8. Daneker, McIntire, Schumm et al, Baltimore MD
9. Exchange Bank & Trust Co, Perry OK
10. First National Bank & Trust Co of Weatherford (Branch 1), Weatherford OK
11. First National Bank & Trust Co of Weatherford (Branch 2), Cordell OK
12. First National Bank & Trust Co of Weatherford (Branch 3), Hinton OK
13. First National Bank & Trust Co of Weatherford (Branch 4), Morrison OK
14. First National Bank & Trust Co of Weatherford West (Branch 5), Stillwater OK
15. First National Bank & Trust Co of Weatherford East (Branch 6), Stillwater OK
16. First State Bank, Kiowa KS
17. Kay Electric Cooperative Inc., Blackwell OK
18. Oklahoma State Bank, Guthrie OK
19. Patriot Bank, Tulsa OK
20. Perryton Equity Exchange, Perryton TX
21. Premier Trade Solutions Inc, Denver CO
22. Seiling State Bank, Seiling OK
23. Williams Tractor, Fayetteville AR
20. Discussion and possible action to approve thirteen (13) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and Granicus, Inc. (dba Granicus ), for recording of real estate documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
1. Bancfirst, Muskogee OK
2. Bank, NA, McAlester OK
3. Boardwalk Title LLC, Yukon OK
4. Carter Wellness System PC, OKC OK
5. City of Choctaw, Choctaw OK
6. DeBee Gilchrist PC, OKC OK
7. Exchange Bank & Trust Co, Perry OK
8. First Bank & Trust Co, Luther OK
9. Keathley Handling Solutions LLC, OKC OK
10. Oklahoma State Bank, Guthrie, OK
11. Seiling State Bank, Seiling OK
12. Surgical Hospital of Oklahoma, OKC OK
13. Triad Bank, Tulsa OK
Emergency Management
21. Discussion and possible action to approve Fire Equipment Agreement with the City of Newalla, and the Board of County Commissioners. This agreement shall begin on July 1, 2015, and end on June 30, 2016. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
22. Discussion and possible action to approve Fire Equipment Agreement with the City of Warr Acres, and the Board of County Commissioners. This agreement shall begin on July 1, 2015, and end on June 30, 2016. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by, Gretchen Crawford, Assistant District Attorney. (Document Received)
23. Discussion and possible action to approve Fire Equipment Agreement with the Town of Forest Park, and the Board of County Commissioners. This agreement shall begin on July 1, 2015, and end on June 30, 2016. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by, Gretchen Crawford, Assistant District Attorney. (Document Received)
24. Discussion and possible action to approve Fire Equipment Agreement with the City of Midwest City, and the Board of County Commissioners. This agreement shall begin on July 1, 2015, and end on June 30, 2016. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by, Gretchen Crawford, Assistant District Attorney. (Document Received)
25. Discussion and possible action to approve Fire Equipment Agreement with the City of The Village, and the Board of County Commissioners. This agreement shall begin on July 1, 2015, and end on June 30, 2016. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by, Gretchen Crawford, Assistant District Attorney. (Document Received)
Engineering
26. Discussion and
possible action for approval of Resolution
No. ____________, accepting Oklahoma County Project ADC-2013-1, Adult
Detention Center Sewer Design and Repair, as being satisfactorily
complete. Requested by Stacey Trumbo, PE, County
Engineer. (Document Received)
Planning
27. Discussion and possible action for approval of Resolution No. ____________, to accept the re-plat (RE-2015-02) of Lots One (1) & Two (2) in Block Two (2) of Villagio at Deer Creek 1 Replat Addition to Oklahoma County, Oklahoma for the purpose of a Lot Line Adjustment between properties as provided in O.S. Title 19, 868.8. The Oklahoma County Planning Commission recommended approval during a public meeting on August 20, 2015. This resolution is to accept the re-plat moving lot lines and authorizes the re-plat to be placed on file. No road construction is required. Requested by Tyler Gammon, Director, Planning, and approved by Stacey Trumbo, County Engineer, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
28. Discussion and possible action to approve Resolution No. ____________, to amend or not to amend the zoning as provided in Title 19 O.S., 868.16 on a tract of land from AA- Agricultural & Rural Residential District to CR Rural Commercial District (Z-2015-05). The Oklahoma County Planning Commission has recommended approval during a public meeting on August 20th, 2015. The applicant proposes to construct and operate a Fence Company on an approximately 1.74 acre parcel. The property is located at 21308 SE 29th St. (County Highway District No. 2) Requested by Tyler Gammon, Director, Planning, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
29. Discussion and possible action to approve Resolution No. ____________, to amend or not to amend the zoning as provided in Title 19 O.S., 868.16 on a tract of land from AA Agricultural and Rural Residential District to PUD-2015-02. The Oklahoma County Planning Commission recommended approval during a public meeting on August 20, 2015. The applicant proposes to develop a mixed use Planned Unit Development (PUD) (Pointon s Oakwood Station) to include a commercial tract for a strip mall and an adjacent residential tract that encompasses four (4) one (1) acre single family residential lots. The tract of land encompasses 7.270 acres, more or less and is located at SE 29th St. & Henney Rd. (County Highway District No. 2). Requested by Tyler Gammon, Director, Planning, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Sheriff
30. Discussion and possible action to approve Resolution No. ___________, authorizing and approving the assessment of a fee in all civil cases filed in the District Court of Oklahoma County for the purpose of enhancing existing, or providing additional security, for the Oklahoma County Courthouse. Requested by John Whetsel, Oklahoma County Sheriff. (Document Received)
31. Discussion and possible action to approve Standard Service Contract between Snap-On Equipment and the Board of County Commissioners, on behalf of the Oklahoma County Sheriff s Office. Extended warranty for JBC Prism Aligner Model No. EEWA557A serial No. VP1DD010 for fiscal year 2015-2016. Requisition No. 11601384 has been issued to Snap-On Equipment in the amount of $1,200.00 from the Sheriff Service Fee/Fleet/ Equipment-Vendors Maintenance (1160/5105/54157), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
32. Approve
all claims,
list available for inspection in the office of the
33. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
34. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
35. Commissioners Comments/General Remarks:
36. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
37. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW16067 Microwave Data Equipment
38. Adjourn at __________ until 9:00 a.m., Wednesday, September 9, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board