BOARD OF
September 23, 2015
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, September 18, 2015.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, September 16, 2015, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The
following items, No. 5 through 12, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $6,061.01 for period ending September 15, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 633336 through 633721 for Oklahoma County in the amount of $428,593.83 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. TC-2015-025 Tort Claim
Case No. CV-2015-1642 Application
Case No. CJ-2014-863 Motion to Confirm Sale
Case No. CJ-2015-1800 Notice in Condemnation Proceeding
Case No. CJ-2015-1801 Notice in Condemnation Proceeding
Case No. CJ-2015-1802 Report of Commissioners
Case No. CJ-2015-2054 Notice in Condemnation Proceeding
Case No. CJ-2015-2125 Notice in Condemnation Proceeding
Case No. CJ-2015-1800 Demand for Jury Trial
Case No. CJ-2015-1801 Demand for Jury Trial
Case No. TC-2015-026 Tort Claim
Case No. CV-2015-52 Amended Journal Entry of Judgment Quieting Title
8. Receive cancelled checks as follows: (Document Received)
Check No. 110000250 dated August 19, 2015 to RK Black Inc. in the amount of $69.66. Duplicate payment. Do not re-issue.
Check No. 101000154 dated July 29, 2015 to Alderwoods dba Bill Eisenhour Funeral Home in the amount of $315.00. Vendor never received check. Department will re-encumber out of new FY 2016. Do no re-issue.
9. Monthly Report of Fees for the month of August, 2015. (Document Received)
Culvert Pipe Sales Fund 8206 $
1,675.63
Total Receipts $
1,675.63
General
Fund $ 424,621.04
Clerk Lien Fee Fund $ 6,671.47
UCC Central Filing Fund $ 66,700.24
Records Preservation Fund $ 70,440.00
OK Tax Comm. % of Doc Stamps $ 418,877.46
Mechanic Liens/Investments $ 22.81
Refunds $ 325,955.87
Total $1,313,288.89
Election Board $ 9,496.21
9N Restitution $ 37,075.22
9J Restitution $ 5,392.23
JJC Emergency $ 2,263.14
Planning Commission Inspection Fee Fund $ 44,427.53
Planning Commission State Building Code Fund $ 4,384.25
Planning Commission Fee Fund Report $ 18,826.50
10. Receive Depository
Fund Accounts Summary for the month of August, 2015. Requested by Forrest
Butch Freeman, Oklahoma County Treasurer. (Document Received).
11. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received).
2-2015-15 $ 891.88
12. Approval of Transcripts of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
KCHAO & KCHAO HOLDINGS LLC 06-623-3941; CORBIN PARK ADDITION; LOTS 3 & 4 EX N93.5FT; BLOCK 017
CHAD & MARTA WILLIAMS 14-291-7040; SCHOOL GREEN PASTURE ADDITION; LOT S203
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
End of Consent Docket
13. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW16067 Microwave Data Equipment
District
No. 2
14. Discussion and possible action to approve General Mutual Cooperation Agreement between the Board of County Commissioners, and Oklahoma City Community College of Oklahoma County, Oklahoma, to assist OCCC as may be requested to construct, improve, repair, and maintain any of the property owned or controlled by the College. This agreement will begin July 1, 2015, and will end June 30, 2016. Requested by Brian Maughan, Oklahoma County Commissioner, District No. 2, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
15. Discussion and possible action to approve General Mutual Cooperative Agreement between Oklahoma State University, and the Board of County Commissioners. The school wishes to call upon the County from time to time to use the County s equipment, labor and supplies to assist the school with parking areas, playgrounds, athletic fields, access roads, drainage areas, and other areas on property that is owned by the school. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
16. Discussion and possible action to approve a contract between the Oklahoma County Board of County Commissioners and the OKC/County Health Dept. This contract would allow the OKC/County Health Department to provide $25,000.00 to the Oklahoma County Shine Program, specifically for the harvesting of eastern red cedars. Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
County Clerk
17. Discussion and possible action to approve Agreement for Disaster Recovery and Web Hosting. Requisition No. 11600627 has been issued to Granicus, Inc. in the amount of $102,612.00 from the County Clerk's UCC Central Filing Fund/County Clerk/ Equipment-Vendors Maintenance (1151/1700/54157), contingent upon encumbrance of funds. The term of this contract shall be from July 1, 2015 through June 30, 2016. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
18. Discussion and possible action to approve AiLIS System Maintenance Agreement for ROD/UCC system. Requisition No. 11600768 has been issued to Granicus, Inc. in the amount of $119,819.00 from the County Clerk's UCC Central Filing Fund/County Clerk/ Equipment-Vendors Maintenance (1151/1700/54157), contingent upon encumbrance of funds. The term of this contract shall be from July 1, 2015 through June 30, 2016. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Juvenile Bureau
19. Discussion and possible action to approve
the Contract
between the Board of County Commissioners of Oklahoma County on behalf of the
Oklahoma County Juvenile Bureau (OCJB) and Consultant Contractor Jody Yowell
who shall prepare a team of probation officers to conduct on-going
training/workshops in the utilization of Motivational Interviewing Techniques
to obtain information from youth and their families which provides the
foundation for assessing community risk and assignment of appropriate programs.
This Contractual Agreement shall become effective October 1, 2015 or the first
business day after BOCC approval, whichever comes first, through January 2016. Requisition No. 11602690
has been issued to JodyYowell in the amount of $2,500.00 from Juvenile Grant
Fund/Title IV-E/ Professional Services Other (1233/5216/54455), contingent upon
encumbrance of funds. Requested by James L. Saffle, Director, Juvenile Bureau,
and approved as to form and legality by Aaron Etherington, Assistant District
Attorney. (Document Received)
20. Discussion and possible action to approve
the Contract
between the Board of County Commissioners of Oklahoma County on behalf of the
Oklahoma County Juvenile Bureau (OCJB) and Consultant Contractor Sarah C.
Porter, who shall develop a graduated sanctions and incentive process for
adjudicated youth in Oklahoma County under the supervision of the OCJB to
reduce the frequency of use of secure detention and to improve youth outcomes. This
Contractual Agreement shall become effective October 1, 2015 or the first
business day after BOCC approval, whichever comes first, through November 2015.
Requisition No. 11602686 has been issued to Sarah C. Porter in the amount of
$2,500.00 from Juvenile Grant Fund/Title IV-E/ Professional Services Other
(1233/5216/54455), contingent upon encumbrance of funds. Requested by James L.
Saffle, Director, Juvenile Bureau, and approved as to form and legality by
Aaron Etherington, Assistant District Attorney. (Document Received)
Social Services
21. Discussion and possible action to approve Interlocal Cooperative Agreement between the Board of Oklahoma County Commissioners, on behalf of the Department of Oklahoma County Social Services and Central Oklahoma Transportation and Parking Authority, to provide public transportation services for Route 19. Amount payable under this contract is not to exceed $92,610.00. Requisition No. 11602675 has been issued to Central Oklahoma Transportation and Parking Authority, in the amount of $92,610.00 from General/Social Services, (1001/6100), contingent upon encumbrance of funds. Agreement to be effective upon approval by the Board of Oklahoma County Commissioners through June 30, 2016. Requested by Christi Jernigan, Director, Oklahoma County Social Services, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
22. Approve
all claims,
list available for inspection in the office of the
23. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
24. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
25. Commissioners Comments/General Remarks:
26. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
27. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW16021 Safety Barricades, Traffic Signs & Posts, Warning Devices and Accessories
CW16039-1 Truck
& Cargo Van Rental
28. Executive Session for the purpose of discussing the following:
a. To enter into executive session pursuant to 25 O.S. 307 (B) (4) to engage in confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Artussee et al v. BOCC, Okmulgee County Case No. CJ-2014-163, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
29. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Artussee et al v. BOCC, Okmulgee County Case No. CJ-2014-163, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
30. Adjourn at __________ until 9:00 a.m., Wednesday, September 30, 2015.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy