BOARD OF COUNTY COMMISSIONERS

 

Regular Meeting Agenda

 

9:00 a.m.

September 9, 2015

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, September 4, 2015.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of Wednesday, September 2, 2015, prepared by the County Clerk as authorized by statute (19 O.S.   243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

The following items, No. 5 through 14, are Consent Items and are routine in nature:

 

5.         Approve Workers  Compensation claim payments from Consolidated Benefits Resources in the amount of $36,779.41 for period ending September 1, 2015, pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)

 

6.         Approve Employee Benefit Trust Warrant No. 632363 through 632730 for Oklahoma County in the amount of $159,848.71 pending notification of encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)

 

7.         Receive the following litigation:

 

Case No. CJ-2015-4696 Petition

Case No. CV-2015-1622 Notice of Hearing

Case No. CJ-2015-4548 Notice to Defendants

Case No. TC-2015-022 Tort Claim

Case No. CJ-2015-1970 Notice in Condemnation Proceeding

Case No. CV-2015-1593 Petition for Quiet Title

Case No. CIV-15-677-5 Complaint

 

8.         Monthly Report of Fees for the month of August, 2015. (Document Received)

 

            Juvenile Justice Center                                                $309,055.54  

 

9.         Receive Depository Fund Accounts Summary for the month of July, 2015. Requested by Forrest  Butch  Freeman, Oklahoma County Treasurer. (Document Received)

 

10.       Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County District No. 3. These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421. (Document Received)

 

One (1) La-Z-Boy Executive Chair, c/n DC102-00316, acquired 01/22/1999 from B&M Sales, Oklahoma City, OK for $518.28

11.       Discussion and possible action to approve Resolution No.___________ to surplus equipment from the inventory of Oklahoma County District No. 2. These items have been declared surplus and are to be traded in, in accordance with the provisions set forth in Title 19 Section 421. (Document Received)

 

One (1) Comfort Vantage Tractor, s/n L06405H320694, acquired 05/13/2003 from John Deere Company, 21748 Network Place, Chicago, IL 60673 for $31,712.66

12.       Discussion and possible action to approve Resolution No.___________ to surplus equipment from the inventory of Oklahoma County District No. 2. These items have been declared surplus and are to be sold at auction in accordance with the provisions set forth in Title 19 Section 421. (Document Received)

  

One (1) Rex Roller, c/n DB320-00217, s/n 7HZ392, acquired 10/12/1981 from Sooner Construction Co. & Equipment, 2835 NE 23rd, Oklahoma City, OK 73121 for $44,995.00

One (1) Case Trencher, c/n DB327-00207, s/n X1256812, acquired 05/29/1987 from Oklahoma City Tractor, 7100 SW 3rd, Oklahoma City 73128 for $36,880.00

13.       Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County District No. 1. These items are being returned to the vendor, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421. (Document Received)  

 

One (1) Dynapac Compaction Plate, c/n DA444-00117, s/n 27603862, acquired 09/09/2010 from Crosslands Rent-All, 15 SW 29th St., Oklahoma City, OK for $1629.00

14.       Discussion and possible action to approve Resolution No.___________ disposing of equipment from the inventory of the Oklahoma County Law Library. These items are broken or obsolete, and are too costly to repair, and with the requested disposal will be junked in accordance with the provisions set forth in Title 19 Section 421. (Document Received)  

One (1) Cubicle/Enclosed Table/Computer Table, c/n LL-117-15, acquired on an unknown date from an unknown vendor for $1250.00

One (1) Sharp Adding Machine, c/n LL-203-2, acquired on an unknown date, from an unknown vendor, for an unknown amount

One (1) Canon Adding Machine, c/n LL-203-3, acquired on an unknown date, from an unknown vendor, for an unknown amount

One (1) Computer Switch, c/n LL-119-33, s/n 39028816, acquired on an unknown date, from an unknown vendor, for $1916.80

One (1) HP Compaq D530 PC, c/n LL-119-29, s/n USW426006J, acquired 07/01/2004, from Hewlett Packard for $1524.00

One (1) HP Compaq D530 PC, s/n USW426006K, acquired 07/01/2004, from Hewlett Packard, for $1505.00

End of Consent Docket

 

BOCC

15.       Discussion and possible action to adopt Resolution No. ___________ appointing Mr. Charles Elder to the Metropolitan Library Commission to serve a term expiring July 31, 2018. This vacancy is created by Mr. Ralph Bullard whose term expired on July 31, 2015. Requested by the Board of County Commissioners. (Document Received)

District No. 1

16.       Discussion and possible action for approval of Circuit Engineering District 5 Fund Project Application for District No. 1 to receive $20,000.00 as its share of CED excess funds. These funds will be used to purchase and install a new Hydraulic Control System for a new Dump Truck. Requested by Willa Johnson, County Commissioner, District No. 1. (Document Received)

District No. 2

17.       Discussion and possible action for approval of Resolution No. _______________ request to participate in the County Road Machinery and Equipment Revolving Fund at ODOT to purchase equipment. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received).

 

18.       Discussion and possible action for approval of Circuit Engineering District 5 Fund Project Application for District No. 2 to receive $20,000.00 as its share of CED excess funds. These funds will be applied toward the purchase of a Caterpillar RM-300 Rotary Mixer through the County Road Machinery and Equipment Revolving Fund at ODOT. Requested by Brian Maughan, County Commissioner, District No. 2. (Document Received)

District No. 3

19.       Discussion and possible action for approval of Resolution No. _______________ request to participate in the County Road Machinery and Equipment Revolving Fund at ODOT to purchase equipment. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received).

 

20.       Discussion and possible action for approval of Circuit Engineering District 5 Fund Project Application for District No. 3 to receive $20,000.00 as its share of CED excess funds. These funds will be applied toward the purchase of a 2015 Schwarze Road Patcher through the County Road Machinery and Equipment Revolving Fund at ODOT. Requested by Ray Vaughn, County Commissioner, District No. 3. (Document Received)

 

Emergency Management

 

21.       Discussion and possible action to approve Fire Equipment Agreement with the Town of Luther, and the Board of County Commissioners. This agreement shall begin on July 1, 2015, and end on June 30, 2016. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

 

22.       Discussion and possible action to approve Fire Equipment Agreement with the City of Harrah, and the Board of County Commissioners. This agreement shall begin on July 1, 2015, and end on June 30, 2016. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

 

23.       Discussion and possible action to approve Fire Equipment Agreement with the Town of Jones, and the Board of County Commissioners. This agreement shall begin on July 1, 2015, and end on June 30, 2016. Requested by David Barnes, Director, Emergency Management, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)

 

Recurring Agenda Items:

 

24.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.   (Document Received)

 

25.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)

 

26.       Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

27.       Commissioners Comments/General Remarks:

 

28.       New business: In accordance with the Open Meeting Act, Title 25 O.S.   311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

29.       Adjourn at __________ until 9:00 a.m., Wednesday, September 16, 2015.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:   SECRETARY TO:   Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                                  

County Clerk Deputy