REGULAR MEETING
320 Robert S. Kerr
10:00 a.m., Thursday,
January 15, 2009
1. Call meeting to order.
2. Notice of the meeting was properly posted Wednesday, January 14, 2009.
3. Discussion and possible action to approve the minutes of the Regular meeting dated Thursday, December 18, 2008 and Special meeting dated Wednesday, December 31, 2008.
The following
items, No. 4 through 6.2 are Consent Items and are routine in nature:
4.
CASH FUND
APPROPRIATIONS
4.1 Discussion and possible action on
Highway Cash 1110 as follows:
9100 9200 9300 Total
1110-51000 Salary $150,000.00 $115,000.00 $137,593.31 $402,593.31
1110-52000 Benefits $50,000.00 $40,000.00 $50,546.93 $140,546.93
1110-53000 Travel $.00 $0.00 $.00 $.00
1110-54000 Operation $452,644.58 $171,017.70 $720,220.12 $1,343,882.40
1110-55000 Capital $140,000.00 $0.00 $13,032.41 $153,032.41
1110-9101-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9102-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9205-55000 Capital $0.00 $17,158.82 $0.00 $17,158.82
1110-9206-54000 Operation $0.00 $0.00 $0.00 $0.00
Total $792,644.58 $343,176.52 $921,392.77 $2,057,213.87
To appropriate miscellaneous and Tax Commission receipts for the month of December 2008 as follows (Document Received):
Misc. Receipts Tax Collections
Reimb Gas & Fuel D-1 $308.16 Special Fuel Tax $35.56
Reimb Gas & Fuel D-2 $248.99 Veh Coll for Rds /w CRIRF$312,715.47
Reimb Gas & Fuel D-3 $5,320.05 Interest $5,443.24
Reimb Parts & Serv Repair D-3 $22.50 Sub Total $760,467.13
Reimb from Gen Fund D-1 $63,480.41
Reimb from FEMA Nat Dist D-1 $100,426.72
Reimb from FEMA Nat Dist D-2 $80,568.10
Reimb from FEMA Nat Dist D-3 $17,629.70
All other Misc. Reimb or Rec D-2 $3,733.48
Miscellaneous Receipts Total $1,296,746.74 Total Receipts $2,057,213.87
4.2 Discussion and possible action on Resolution TMF 10-09: Cash fund appropriation for
Treasurer’s Mortgage Tax Fee Fund 1140 as follows:
1140-1500-2009-51000 Salary $3,419.79
1140-1500-2009-52000 Benefits $1,037.75
1140-1500-2009-53000 Travel $257.75
1140-1500-2009-54000 Operation $2,081.85
1140-1500-2009-55000 Capital $4,262.86
Total $11,060.00
To appropriate receipts for the month of December 2008. (Document Received)
4.3 Discussion and possible action on Resolution CCLF 9-09: Cash fund appropriation for
County Clerk Lien Fee Fund 1150 as follows:
1150-1700-2009-55000 Capital $10,082.94
To appropriate receipts for the month of December 2008. (Document Received)
4.4 Discussion and possible action on Resolution UCC 9-09: Cash fund appropriation for County Clerk Uniform Commercial Code Fee Fund 1151 as follows:
1151-1700-2009-51000 Salary $20,000.00
1151-1700-2009-52000 Benefits $6,300.00
1151-1700-2009-55000 Capital $24,193.17
Total $50,493.17
To appropriate receipts for the month of December 2008. (Document Received)
4.5 Discussion and possible action on Resolution CCRP 11-09: Cash fund appropriations for County Clerk Records Preservation and Management Fund 1152 as follows:
1152-1700-2009-51000 Salary $24,000.00
1152-1700-2009-52000 Benefits $6,700.00
1152-1700-2009-55000 Capital $26,070.93
Total $56,770.93
To appropriate receipts for the month of December 2008. (Document Received)
4.6 Discussion and possible action on Resolution SF 10-09: Cash fund appropriation for Sheriff Service Fee Fund 1160 as follows:
1160-5100-2009-52000 Benefits $10,000.00
1160-5100-2009-53000 Travel $10,000.00
1160-5105-2009-54000 Operation $200,000.00
1160-5105-2009-55000 Capital $3,342.16
1160-5160-2009-54000 Operation $10,000.00
1160-5160-2009-55000 Capital $7,592.47
Total $240,934.63
To appropriate interest and miscellaneous receipts for the month of December 2008.
(Document Received)
4.7 Discussion and possible action on Resolution SSR 13-09: Cash fund appropriation for Sheriff Special Revenue Fund 1161 as follows:
1161-5108-2009-54000 Operation $116,421.79
1161-5108-2009-55000 Capital $50,000.00
1161-5110-2009-51000 Salary $150,000.00
1161-5110-2009-52000 Benefits $25,000.00
1161-5110-2009-54000 Operation $500,000.00
1161-5111-2009-54000 Operation $162,681.24
1161-5112-2009-51000 Salary $2,724.80
1161-5145-2009-54000 Operation $235.00
1161-5146-2009-54000 Operation $175,000.00
Total $1,182,062.83
To appropriate interest and miscellaneous receipts for the month of December 2008.
(Document Received)
4.8 Discussion and possible action on Resolution AFR 10-09: Cash fund appropriation for
Assessor’s Fee Revolving Fund 1201 as follows:
1201-1300-2009-55000 Capital $1,958.75
To appropriate receipts for the month of December 2008. (Document Received)
4.9 Discussion and possible action on Resolution JPF 9-09: Cash fund appropriation for
Juvenile Probation Fee Fund 1231 as follows:
1231-5200-2009-54000 Operation $4,095.00
To appropriate receipts for the month of December 2008. (Document Received)
4.10 Discussion and possible action on Resolution JWRF 9-09: Cash fund appropriation for
Juvenile Work Restitution Fund 1232 as follows:
1232-5200-2009-51000 Salary $1,143.00
1232-5200-2009-52000 Benefits $1,143.00
Total $2,286.00
To appropriate receipts for the month of December 2008. (Document Received)
4.11 Discussion and possible action on Resolution JGF 9-09: Cash fund appropriation for
Juvenile Grant Fund 1233 as follows:
1233-5217-2009-54000 Operation $300.00
To appropriate grant receipts for the month of December 2008. (Document Received)
4.12 Discussion and possible action on Resolution PC 9-09: Cash fund appropriations for
Planning Commission Fee Fund 1240 as follows:
1240-3000-2009-51000 Salary $8,409.46
1240-3000-2009-53000 Travel $5,000.00
Total $13,409.46
To appropriate fee receipts for the month of December 2008. (Document Received)
4.13 Discussion and possible action on Resolution CSF 13-09: Cash fund appropriations for
Community Service Fee Fund 1260 as follows:
1260-3100-2009-54000 Operation $1,580.00
1260-3105-2009-54000 Operation $6,860.00
Total $8,440.00
To appropriate fee receipts for the month of December 2008. (Document Received)
4.14 Discussion and possible action on Resolution SENT 10-09: Cash fund appropriations for
Community Sentencing Fund 1270 as follows:
1270-3110-2009-51000 Salary $53,429.86
1270-3110-2009-52000 Benefits $21,021.59
1270-3110-2009-53000 Travel $2,627.69
1270-3110-2009-54000 Operation $9,883.10
1270-3110-2009-55000 Capital $2,627.69
Total $89,589.93
To appropriate fee receipts for the month of December 2008 and an additional amount for
August 2008 receipts due to an oversight. (Document Received)
4.15 Discussion and possible action on Resolution DCF 10-09: Cash fund appropriations for
Drug Court Fund 1280 as follows:
1280-3150-2009-51000 Salary $44,270.83
To appropriate fee receipts for the month of December 2008. (Document Received)
4.16 Discussion and possible action on Resolution CIR 8-09: Cash fund appropriation for
Capital Improvement- Regular Fund 2010 as follows:
2010-1200-2009-55000 Capital $1,067.87
To appropriate interest receipts for the month of December 2008. (Document Received)
4.17 Discussion and possible action on Resolution CIT 8-09: Cash fund appropriation for
Capital Improvement- Tinker Fund 2030 as follows:
2030-1200-2009-55000 Capital $13.23
To appropriate interest receipts for the month of December 2008. (Document Received)
4.18 Discussion and possible action on Resolution TCF 7-09: Cash fund appropriation for
Tinker Clearing Fund 2031 as follows:
2031-1202-2009-55000 Capital $118,085.97
To appropriate interest receipts for the month of December 2008. (Document Received)
4.19 Discussion and possible action on Resolution CB 11-09: Cash fund appropriation for County Bonds 2008, 2032 as follows:
2032-0001-2009-54000 Operation $8.08
2032-1203-2009-55000 Capital $1,141.64
2032-1204-2009-55000 Capital $3,922.34
2032-1205-2009-55000 Capital $4,000.44
2032-1206-2009-55000 Capital $14,001.52
Total $23,074.02
To appropriate Interest receipts for the month of December 2008. (Document
Received)
4.20 Discussion and possible action on Resolution JF 7-09: Cash fund appropriation for Jail
Facility Fund 2040 as follows:
2040-5100-2009-55000 Capital $700.78
To appropriate Interest receipts for the month of December 2008 as well as Correction to
MR #36114. (Document Received)
4.21 Discussion and possible action on Resolution SOPP 8-09: Cash fund appropriation for
Sale of Property Proceeds 2050 as follows:
To appropriate interest receipts for the month of December 2008 and audit to balance
cash and appropriation-prior years interest. (Document Received)
4.22 Discussion and possible action on Resolution EB 14-09: Cash fund appropriation for Employee Benefits 4010 as follows:
4010-0001-2009-54000 Operation $74,098.90
appropriate balance of receipts for the month of December 2008. (Document Received)
4.23 Discussion and possible action on Resolution EB 15-09: Cash fund appropriation for Employee Benefits 4010-0001-2009-54000 in the amount of $950,000.00. To appropriate miscellaneous receipts for the month of January contingent upon funds becoming available on January 31, 2009. (Document Received)
4.24 Discussion and possible action on Resolution WC 8-09: Cash fund appropriation for Worker’s Compensation Fund 4020 as follows:
4020-0001-2009-54000 Operation $1,596.66
To appropriate receipts for the month of December 2008.
4.25 Discussion and possible action on Resolution LL 9-09: Cash fund appropriations for Law Library Fund 6010 as follows:
6010-0001-2009-51000 Salary $9,700.00
6010-0001-2009-52000 Benefits $3,000.00
6010-0001-2009-54000 Operation $26,889.56
Total $39,589.56
To appropriate receipts for the month of December 2008. (Document Received)
1.
CASH FUND TRANSFERS
5.1 Discussion and possible action on Resolution CCLF 10-09: Transfer appropriations in the County Clerk Lien Fee Fund 1150 in the amount of $124,000.00 as follows:
From 1150-1700-2009-53000 Travel $24,000.00
1150-1700-2009-54000 Operation $100,000.00
Total $124,000.00
To 1150-1700-2009-55000 Capital $124,000.00
Transfer is necessary in order to purchase HRMS Payroll Upgrade. (Document Received)
5.2 Discussion and possible action on Resolution SSR 14-09: Transfer appropriations in the Sheriff Special Revenue Fund 1161 in the amount of $10,153.60 as follows:
From 1161-5110-2009-51000 Salary $10,153.60
To 1161-5113-2009-54000 Operation $10,153.60
Transfer is necessary due to error in appropriating unclaimed revenues as specified by statute. Funds were received in September 08 and appropriated at October 08 Budget Board meeting. (Document Received)
6. INTER-FUND TRANSFERS
6.1 Discussion and possible action on Resolution GF 17-09: Inter-Fund transfer from General Fund cash 1001 and to appropriate to Workers Compensation Fund 4020 in the amount of $289,467. This is the remaining portion of the inter-fund transfer that was budgeted in the Annual Adopted General Fund budget for fiscal year 2008-09. (Document Received)
6.2 Discussion and possible action on Resolution GF 18-09: Inter-Fund transfer from General Fund cash 1001 to Self Insurance Fund 4030 in the amount of $29,641. Inter-fund transfer was budgeted in the Annual Adopted General Fund budget for fiscal year 2008-09. (Document Received)
End of Consent Docket
7. Discussion
and possible action regarding the Monthly
Financial Report to be presented by Danny Lambert,
8. Discussion
and possible action concerning a presentation from Al Warren, President of
Amerifirst Financial on an American Fidelity life insurance policy income
protection product. This item requested
by Carolynn Caudill,
9. Discussion and possible action establishing a policy to make all Oklahoma County properties tobacco free, effective July 1, 2009. This item requested by Ray Vaughn, Chairman of the County Budget Board. (Document Received.)
10. Discussion and possible action regarding recommendations from the Budget Evaluation Team for additional funding needs for FY 09 for various departments. This item requested by Ray Vaughn, Commissioners Dist. 3 and Chairman of the County Budget Board. (Document Received)
11. Discussion regarding the Budget Evaluation Team, requesting direction from the Budget Board regarding budget planning for fiscal year 2009-10 and to identify members of the BET Committee. This item requested by Ray Vaughn, Commissioners Dist. 3 and Chairman of the County Budget Board.
12. Discussion and possible action regarding
Ceridian Benefits Services. This item
requested by Forrest “Butch” Freeman,
13. Executive Session for the purpose of discussing the following:
A. Pursuant
to Title 25 O.S. §307 (B)(4), discussion regarding confidential communications between the Board and its
attorney concerning a pending investigation,
claim, or action of Lee Novotny, because the Board, with the advice of its attorney, has determined
that disclosure would seriously impair the ability
of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public
interest.
14. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Lee Novotny.
15.
Board Comments/ Comments from the Elected Officials.
16. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget
Board on an Agenda Item may do so at this time.
17. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business
is defined, as “any matter not known about or which could not have been reasonably
foreseen prior to the time of posting the Agenda.”
18. Adjourn the meeting at until the next meeting.
NAME
OF PERSON REPORTING: CAROLYNN CAUDILL,
TITLE:
SECRETARY TO THE