REGULAR MEETING
320 Robert S. Kerr
10:00 a.m., Thursday,
February 19, 2009
1. Call meeting to order.
2. Notice of the meeting was properly posted Wednesday, February 18, 2009.
3. Discussion and possible action to approve the minutes of the Regular meeting dated Thursday, January 15, 2009.
The following
items, No. 4 through 7.4 are Consent Items and are routine in nature:
4. CASH FUND
APPROPRIATIONS
4.1 Discussion and possible action on Resolution HWY 12-09: Cash fund appropriation for
Highway Cash 1110 as follows:
9100 9200 9300 Total
1110-51000 Salary $90,000.00 $118,000.00 $119,976.30 $327,976.30
1110-52000 Benefits $60,000.00 $40,000.00 $41,171.42 $141,171.42
1110-53000 Travel $.00 $0.00 $.00 $.00
1110-54000 Operation $350,567.57 $357,428.90 $203,965.56 $911,962.03
1110-55000 Capital $25,000.00 $0.00 $0.00 $25,000.00
1110-9101-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9102-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9205-55000 Capital $0.00 $27,127.84 $0.00 $27,127.84
1110-9206-54000 Operation $0.00 $0.00 $0.00 $0.00
Total $525,567.57 $542,556.74 $365,113.28 $1,433,237.59
To appropriate miscellaneous and Tax Commission receipts for the month of January 2009 as follows (Document Received):
Misc. Receipts Tax Collections
Reimb Gas & Fuel D-1 $539.87 Special Fuel Tax $48.08
Reimb Gas & Fuel D-2 $654.20 Veh Coll for Rds /w CRIRF$385,062.04
Reimb Gas & Fuel D-3 $652.03 Interest $15,334.24
Reimb Parts & Serv Repair D-1 $72.41 Sub Total $1,088,979.19
Reimb Parts & Serv Repair D-3 $773.86
Reimb from Gen Fund D-1 $7,439.71
Reimb from Gen Fund D-2 $24,096.80
All other Misc. Reimb or Rec D-2 $298.02
City
of
City
of
Eastern
Ok
B
I A
Miscellaneous Receipts Total $344,258.40 Total Receipts $1,433,237.59
4.2 Discussion and possible action on Resolution TMF 11-09: Cash fund appropriation for
Treasurer’s Mortgage Tax Fee Fund 1140 as follows:
1140-1500-2009-51000 Salary $3,218.80
1140-1500-2009-52000 Benefits $976.77
1140-1500-2009-53000 Travel $242.61
1140-1500-2009-54000 Operation $1,959.50
1140-1500-2009-55000 Capital $4,012.32
Total $10,410.00
To appropriate receipts for the month of January 2009. (Document Received)
4.3 Discussion and possible action on Resolution CCLF 11-09: Cash fund appropriation for
County Clerk Lien Fee Fund 1150 as follows:
1150-1700-2009-54000 Operation $4,213.29
1150-1700-2009-55000 Capital $4,213.30
Total $8,426.59
To appropriate receipts for the month of January 2009. (Document Received)
4.4 Discussion and possible action on Resolution UCC 10-09: Cash fund appropriation for County Clerk Uniform Commercial Code Fee Fund 1151 as follows:
1151-1700-2009-54000 Operation $61,928.07
To appropriate receipts for the month of January 2009. (Document Received)
4.5 Discussion and possible action on Resolution CCRP 12-09: Cash fund appropriations for County Clerk Records Preservation and Management Fund 1152 as follows:
1152-1700-2009-55000 Capital $62,145.30
To appropriate receipts for the month of January 2009. (Document Received)
4.6 Discussion and possible action on Resolution SF 11-09: Cash fund appropriation for Sheriff Service Fee Fund 1160 as follows:
1160-5100-2009-51000 Salary $40,000.00
1160-5100-2009-52000 Benefits $15,000.00
1160-5105-2009-53000 Travel $10,000.00
1160-5105-2009-54000 Operation $158,874.96
1160-5160-2009-54000 Operation $10,000.00
1160-5160-2009-55000 Capital $6,348.80
Total $240,223.76
To appropriate interest and miscellaneous receipts for the month of January 2009.
(Document Received)
4.7 Discussion and possible action on Resolution SSR 15-09: Cash fund appropriation for Sheriff Special Revenue Fund 1161 as follows:
1161-5108-2009-55000 Capital $10,000.00
1161-5110-2009-51000 Salary $450,000.00
1161-5110-2009-52000 Benefits $142,663.91
1161-5110-2009-53000 Travel $15,000.00
1161-5111-2009-54000 Operation $47,427.43
1161-5111-2009-55000 Capital $100,000.00
1161-5112-2009-51000 Salary $30,000.00
1161-5112-2009-52000 Benefits $2,000.00
1161-5112-2009-54000 Operation $3,174.46
1161-5112-2009-55000 Capital $100,000.00
1161-5127-2009-55000 Capital $15,491.87
1161-5146-2009-54000 Operation $150,000.00
Total $1,065,757.67
To appropriate interest and miscellaneous receipts for the month of January 2009.
(Document Received)
4.8 Discussion and possible action on Resolution AFR 11-09: Cash fund appropriation for
Assessor’s Fee Revolving Fund 1201 as follows:
1201-1300-2009-55000 Capital $1,440.25
To appropriate receipts for the month of January 2009. (Document Received)
4.9 Discussion and possible action on Resolution JPF 10-09: Cash fund appropriation for
Juvenile Probation Fee Fund 1231 as follows:
1231-5200-2009-54000 Operation $3,365.00
To appropriate receipts for the month of January 2009. (Document Received)
4.10 Discussion and possible action on Resolution JWRF 10-09: Cash fund appropriation for
Juvenile Work Restitution Fund 1232 as follows:
1232-5200-2009-51000 Salary $1,680.48
1232-5200-2009-52000 Benefits $1,680.48
Total $3,360.96
To appropriate receipts for the month of January 2009. (Document Received)
4.11 Discussion and possible action on Resolution JGF 10-09: Cash fund appropriation for
Juvenile Grant Fund 1233 as follows:
1233-5216-2009-51000 Salary $60,000.00
1233-5216-2009-52000 Benefits $30,000.00
1233-5216-2009-53000 Travel $10,000.00
1233-5216-2009-54000 Operation $15,997.00
1233-5216-2009-55000 Capital $13,000.00
1233-5217-2009-54000 Operation $125.00
Total $129,122.00
To appropriate grant receipts for the month of January 2009. (Document Received)
4.12 Discussion and possible action on Resolution PC 10-09: Cash fund appropriations for
Planning Commission Fee Fund 1240 as follows:
1240-3000-2009-51000 Salary $10,000.00
1240-3000-2009-52000 Benefits $1,241.35
Total $11,241.35
To appropriate fee receipts for the month of January 2009. (Document Received)
4.13 Discussion and possible action on Resolution EMF 5-09: Cash fund appropriations for Emergency Management Fund 1251 as follows:
1251-5500-2009-55000 Capital $7,327.40
To appropriate receipts for the month of January 2009. (Document Received)
4.14 Discussion and possible action on Resolution CSF 14-09: Cash fund appropriations for
Community Service Fee Fund 1260 as follows:
1260-3100-2009-51000 Salary $2,230.35
1260-3105-2009-55000 Capital $6,125.00
Total $8,355.35
To appropriate fee receipts for the month of January 2009. (Document Received)
4.15 Discussion and possible action on Resolution SENT 11-09: Cash fund appropriations for
Community Sentencing Fund 1270 as follows:
1270-3110-2009-51000 Salary $100,679.86
1270-3110-2009-52000 Benefits $39,611.55
1270-3110-2009-53000 Travel $4,951.44
1270-3110-2009-54000 Operation $14,854.32
1270-3110-2009-55000 Capital $4,951.44
Total $165,048.61
To appropriate fee receipts for the month of January 2009 and an additional amount for
August 2008 receipts due to an oversight. (Document Received)
4.16 Discussion and possible action on Resolution DCF 11-09: Cash fund appropriations for
Drug Court Fund 1280 as follows:
1280-3150-2009-51000 Salary $45,687.50
To appropriate fee receipts for the month of January 2009. (Document Received)
4.17 Discussion and possible action on Resolution CIR 9-09: Cash fund appropriation for
Capital Improvement- Regular Fund 2010 as follows:
2010-1200-2009-55000 Capital $847.33
To appropriate interest receipts for the month of January 2009. (Document Received)
4.18 Discussion and possible action on Resolution CIT 9-09: Cash fund appropriation for
Capital Improvement- Tinker Fund 2030 as follows:
2030-1200-2009-55000 Capital $10.50
To appropriate interest receipts for the month of January 2009. (Document Received)
4.19 Discussion and possible action on Resolution TCF 8-09: Cash fund appropriation for
Tinker Clearing Fund 2031 as follows:
2031-1202-2009-55000 Capital $36.90
To appropriate interest receipts for the month of January 2009. (Document Received)
4.20 Discussion and possible action on Resolution CB12-09: Cash fund appropriation for County Bonds 2008, 2032 as follows:
2032-0001-2009-54000 Operation $6.52
2032-1203-2009-55000 Capital $920.22
2032-1204-2009-55000 Capital $2,537.10
2032-1205-2009-55000 Capital $3,224.55
2032-1206-2009-55000 Capital $11,285.93
Total $17,974.32
To appropriate Interest receipts for the month of January 2009. (Document
Received)
4.21 Discussion and possible action on Resolution JF 8-09: Cash fund appropriation for Jail
Facility Fund 2040 as follows:
2040-5100-2009-55000 Capital $2,276.66
To appropriate Interest receipts for the month of January 2009 as well as Correction to
MR #36114. (Document Received)
4.22 Discussion and possible action on Resolution SOPP 9-09: Cash fund appropriation for
Sale of Property Proceeds 2050 as follows:
2050-1200-2009-55000 Capital $7.84
To appropriate interest receipts for the month of January 2009 and audit to balance
cash and appropriation-prior year’s interest. (Document Received)
4.23 Discussion and possible action on Resolution EB 16-09: Cash fund appropriation for Employee Benefits 4010 as follows:
4010-0001-2009-54000 Operation $67,115.29
appropriate balance of receipts for the month of January 2009. (Document Received)
4.24 Discussion and possible action on Resolution EB 17-09: Cash fund appropriation for Employee Benefits 4010-0001-2009-54000 in the amount of $700,000.00. To appropriate miscellaneous receipts for the month of February contingent upon funds becoming available on February 27, 2009. (Document Received)
4.25 Discussion and possible action on Resolution WC 9-09: Cash fund appropriation for Worker’s Compensation Fund 4020 as follows:
4020-0001-2009-54000 Operation $1,454.06
To appropriate receipts for the month of January 2009.
4.26 Discussion and possible action on Resolution LL 10-09: Cash fund appropriations for Law Library Fund 6010 as follows:
6010-0001-2009-51000 Salary $10,700.00
6010-0001-2009-52000 Benefits $3,300.00
6010-0001-2009-54000 Operation $29,563.03
Total $43,563.03
To appropriate receipts for the month of January 2009. (Document Received)
5. AMENDING RESOLUTIONS
5.1 Discussion and possible action on Resolution TCF 7-09: Amending carry-over of appropriations from $334,021.31 to $169,181.96. To carry-over funds from FY 2007-08 to the current fiscal year. The amendment is due to a purchase order being paid after the Board had approved the carry-over of the balance in the fund.
5.2 Discussion and possible action on Resolution HWY 11-09: Cash fund appropriation for
Highway Cash 1110 as follows:
9100 9200 9300 Total
1110-51000 Salary $150,000.00 $115,000.00 $137,593.31 $402,593.31
1110-52000 Benefits $50,000.00 $40,000.00 $50,546.93 $140,546.93
1110-53000 Travel $.00 $0.00 $.00 $.00
1110-54000 Operation $384,471.83 $171,017.70 $720,220.12 $1,275,709.65
1110-55000 Capital $140,000.00 $0.00 $13,032.41 $153,032.41
1110-9101-54000 Operation $49,000.00 $0.00 $0.00 $49,000.00
1110-9102-54000 Operation $19,172.75 $0.00 $0.00 $19,172.75
1110-9205-55000 Capital $0.00 $17,158.82 $0.00 $17,158.82
1110-9206-54000 Operation $0.00 $0.00 $0.00 $0.00
Total $792,644.58 $343,176.52 $921,392.77 $2,057,213.87
To appropriate miscellaneous and Tax Commission receipts for the month of December 2008 as follows (Document Received):
Misc. Receipts Tax Collections
Reimb Gas & Fuel D-1 $308.16 Special Fuel Tax $35.56
Reimb Gas & Fuel D-2 $248.99 Veh Coll for Rds /w CRIRF$312,715.47
Reimb Gas & Fuel D-3 $5,320.05 Interest $5,443.24
Reimb Parts & Serv Repair D-3 $22.50 Sub Total $760,467.13
Reimb from Gen Fund D-1 $63,480.41
Reimb from FEMA Nat Dist D-1 $100,426.72
Reimb from FEMA Nat Dist D-2 $80,568.10
Reimb from FEMA Nat Dist D-3 $17,629.70
All other Misc. Reimb or Rec D-2 $3,733.48
Miscellaneous Receipts Total $1,296,746.74 Total Receipts $2,057,213.87
To amend the distribution for the District No. 1 FEMA Revenue to the proper projects. (Document Received)
6. CARRY-OVER
APPROPRIATIONS
6.1 Discussion and possible action on Resolution LL 11-09: Carry-over appropriations for Law Library 6010 in the amount of $20.00. To carry forward funds from FY 2007-08 to the current fiscal year. (Document Received)
6.2 Discussion and possible action on Resolution JWRF 11-09: Carry-over appropriations for Juvenile Work Restitution Fund 1232 in the amount of $1,849.57. To carry forward fund from FY 2007-08 to the current fiscal year. (Document Received)
7. GENERAL FUND TRANSFERS
7.1 Discussion and possible action on Resolution GF 19-09: Transfer of General Fund appropriations for Training and General Assistance Grants 6110 as follows:
From 1001-6110-2009-54000 Operation $15,000.00
To 1001-6110-2009-52000 Benefits $15,000.00
Transfer is needed to cover anticipated unemployment expenses for previous grant program participants.
7.2 Discussion and possible action on Resolution GF 20-09: Transfer of General Fund appropriations for Training and General Assistance 6100 as follows:
From 1001-6100-2009-54000 Operations $125,799.00
To 1001-6100-2009-51000 Salary $69,741.00
To 1001-6100-2009-52000 Benefits $49,058.00
To 1001-6100-2009-55000 Capital $7,000.00
Total $125,799.00
Transfer is needed to cover anticipated unemployment expenses for previous grants program employees and to distribute prior supplement to appropriate accounts.
7.3 Discussion and possible action on Resolution GF 21-09: Transfer of General Fund appropriations for Facilities Management 2801 as follows:
From 1001-2801-2009-54000 Operation $3,000.00
To 1001-2801-2009-55000 Capital $3,000.00
To maintain a 10% balance in the capital account.
7.4 Discussion and possible action on Resolution GF 22-09: Transfer of General Fund appropriations for Juvenile Bureau 5200 in the amount of $ as follows:
From 1001-5200-2009-52000 Benefits $100,000.00
To 1001-5200-2009-54000 Operation $100,000.00
Transfer is necessary to maintain a 10% balance in the operation account.
End of Consent Docket
8.
Discussion
and possible action regarding the RFP for the Section 125 Flexible Spending
Account Administration. This item
requested by Carolynn Caudill,
9.
Discussion
and possible action to receive MedEx
Urgent Care Clinic located at 2801 S. Douglas Blvd., Midwest City, (405)
737-3278, Open 8 am to 8 pm, seven days a week and Access Medical Urgent Care
Clinic located at 9917 SE 15th, Midwest City, (405)622-2070, Opened
8am to 8pm, seven days a week as participating facilities in the First Health
Network. This item requested by Carolynn
Caudill,
10.
Discussion and possible action regarding the Monthly
Financial Report to be presented by Danny Lambert,
11. Discussion and action regarding the possible creation of a Personnel Committee of the Budget Board. This Committee could include an appointee from each of the 8 Elected County Officers plus an appointee from the District Attorney’s office. They would meet when the Budget Board tasks them with a personnel issue to work on and provide input. This item requested by Sheriff John Whetsel.
12. Discussion and possible action regarding policy and procedures for “essential” personnel leave reporting when “non-essential” personnel are sent home due to weather or emergency conditions. This item requested by Sheriff John Whetsel.
13.
Discussion and possible action regarding Wellness
Checks as covered by the Benefits Plan.
This item requested by Forrest “Butch” Freeman,
14.
Discussion and possible action regarding
solution to County Wide
Payroll/leave issues and maintaining adequate
internal controls. This item requested by Ray Vaughn, Commissioner District No.
3 and Chairman to the Board. (Document Received)
15.
Discussion and possible action regarding
consolidation of off site records storage needs for all elected officials. This item requested by Patricia Presley,
Court Clerk.
16.
Discussion and possible action regarding the
Oklahoma County “Ceremonial
Seal” to be amended to incorporate the new emblem
representing the Oklahoma County Sheriff’s Office and/or amending it to
incorporate new emblems for other County officers. This item requested by
Ray Vaughn, Chairman. (Document Received)
17.
Discussion and possible action regarding update
from “Budget
Evaluation Team.” This item requested by Ray Vaughn, County
Commissioner District No. 3 and Chairman to the Board.(Document Received)
18.
Executive Session pursuant to 25 O. S. 2001
§ 307. B. 1. for the purpose of discussing the following:
a. Discussion regarding employment, appointment, promotion,
demotion, disciplining, or resignation of the Purchasing Director.
19.
Action regarding the employment, appointment,
promotion, demotion, disciplining, or resignation of the Purchasing Director
20.
Board
Comments/ Comments from the Elected Officials.
21. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget
Board on an Agenda Item may do so at this time.
22. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business
is defined, as “any matter not known about or which could not have been reasonably
foreseen prior to the time of posting the Agenda.”
23. Adjourn the meeting at until the next meeting.
NAME
OF PERSON REPORTING: CAROLYNN CAUDILL,
TITLE:
SECRETARY TO THE
SIGNATURE: CAROLYNN CAUDILL, BY Deputy DEPUTY