REGULAR MEETING
320 Robert S. Kerr
10:00 a.m., Thursday, March
19, 2009
1. Call meeting to order.
2. Notice of the meeting was properly posted Wednesday, March 18, 2009.
3. Discussion and possible action to approve the minutes of the Regular meeting dated Thursday, February 19, 2009 and the Special meeting dated Tuesday, March 3, 2009.
The following
items, No. 4 through 6.1 are Consent Items and are routine in nature:
4. CASH FUND
APPROPRIATIONS
4.1 Discussion and possible action on Resolution HWY 13-09: Cash fund appropriation for
Highway Cash 1110 as follows:
9100 9200 9300 Total
1110-51000 Salary $120,000.00 $144,000.00 $120,629.83 $384,629.83
1110-52000 Benefits $40,000.00 $48,000.00 $40,928.89 $128,928.89
1110-53000 Travel $.00 $0.00 $.00 $.00
1110-54000 Operation $180,791.70 $194,421.19 $167,875.87 $543,088.76
1110-55000 Capital $.00 $0.00 $0.00 $0.00
1110-9101-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9102-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9205-55000 Capital $0.00 $20,337.96 $0.00 $20,337.96
1110-9206-54000 Operation $0.00 $0.00 $0.00 $0.00
Total $340,791.70 $406,759.15 $329,434.59 $1,076,985.44
To appropriate miscellaneous and Tax Commission receipts for the month of February 2009 as follows (Document Received):
Misc. Receipts Tax Collections
Reimb Gas & Fuel D-1 $1,021.86 Special Fuel Tax $27.93
Reimb Gas & Fuel D-2 $224.55 Veh Coll for Rds /w CRIRF$377,727.76
Reimb Gas & Fuel D-3 $2,058.31 Interest $5,408.23
Reimb Parts & Serv Repair D-1 $440.00 Sub Total $977,341.26
Reimb Parts & Serv Repair D-3 $184.11
Reimb from Gen Fund D-1 $13,549.42
Reimb from Gen Fund D-3 $1,359.79
Reimb Auction Proceeds D-2 $71,185.00
All other Misc. Reimb or Rec D-3 $51.96
City
of
Miscellaneous Receipts Total $99,644.18 Total Receipts $1,076,985.44
4.2 Discussion and possible action on Resolution TMF 12-09: Cash fund appropriation for
Treasurer’s Mortgage Tax Fee Fund 1140 as follows:
1140-1500-2009-51000 Salary $3,993.37
1140-1500-2009-52000 Benefits $1,211.81
1140-1500-2009-53000 Travel $300.98
1140-1500-2009-54000 Operation $2,431.03
1140-1500-2009-55000 Capital $4,977.81
Total $12,915.00
To appropriate receipts for the month of February 2009. (Document Received)
4.3 Discussion and possible action on Resolution CCLF 12-09: Cash fund appropriation for
County Clerk Lien Fee Fund 1150 as follows:
1150-1700-2009-54000 Operation $3,503.09
1150-1700-2009-55000 Capital $3,503.08
Total $7,006.17
To appropriate receipts for the month of February 2009. (Document Received)
4.4 Discussion and possible action on Resolution UCC 11-09: Cash fund appropriation for
County Clerk Uniform Commercial Code Fee Fund 1151 as follows:
1151-1700-2009-54000 Operation $29,351.44
1151-1700-2009-55000 Capital $29,351.44
Total $58,702.88
To appropriate receipts for the month of February 2009. (Document Received)
4.5 Discussion and possible action on Resolution CCRP 13-09: Cash fund appropriations for
County Clerk Records Preservation and Management Fund 1152 as follows:
1152-1700-2009-55000 Capital $58,501.29
To appropriate receipts for the month of February 2009. (Document Received)
4.6 Discussion and possible action on Resolution SF 12-09: Cash fund appropriation for
Sheriff Service Fee Fund 1160 as follows:
1160-5100-2009-51000 Salary $20,000.00
1160-5100-2009-52000 Benefits $7,043.43
1160-5100-2009-53000 Travel $30,000.00
1160-5100-2009-54000 Operation $50,000.00
1160-5105-2009-54000 Operation $100,000.00
1160-5160-2009-54000 Operation $10,000.00
1160-5160-2009-55000 Capital $4,985.70
Total $222,029.13
To appropriate interest and miscellaneous receipts for the month of February 2009.
(Document Received)
4.7 Discussion and possible action on Resolution SSR 17-09: Cash fund appropriation for
Sheriff Special Revenue Fund 1161 as follows:
1161-5108-2009-54000 Operation $10,000.00
1161-5108-2009-55000 Capital $20,000.00
1161-5110-2009-51000 Salary $550,000.00
1161-5110-2009-52000 Benefits $123,893.39
1161-5110-2009-53000 Travel $10,000.00
1161-5111-2009-54000 Operation $120,000.00
1161-5111-2009-55000 Capital $36,720.94
1161-5112-2009-54000 Operation $3,198.81
1161-5115-2009-51000 Salary $11,500.00
1161-5115-2009-52000 Benefits $1,500.00
1161-5146-2009-54000 Operation $175,000.00
Total $1,061,813.14
To appropriate interest and miscellaneous receipts for the month of February 2009.
(Document Received)
4.8 Discussion and possible action on Resolution AFR 12-09: Cash fund appropriation for
Assessor’s Fee Revolving Fund 1201 as follows:
1201-1300-2009-55000 Capital $2,916.00
To appropriate receipts for the month of February 2009. (Document Received)
4.9 Discussion and possible action on Resolution JPF 11-09: Cash fund appropriation for
Juvenile Probation Fee Fund 1231 as follows:
1231-5200-2009-54000 Operation $4,825.50
To appropriate receipts for the month of February 2009. (Document Received)
4.10 Discussion and possible action on Resolution JWRF 12-09: Cash fund appropriation for
Juvenile Work Restitution Fund 1232 as follows:
1232-5200-2009-51000 Salary $1,378.90
1232-5200-2009-52000 Benefits $1,378.90
Total $2,757.80
To appropriate receipts for the month of February 2009. (Document Received)
4.11 Discussion and possible action on Resolution JGF 11-09: Cash fund appropriation for
Juvenile Grant Fund 1233 as follows:
1233-5216-2009-51000 Salary $62,000.00
1233-5216-2009-52000 Benefits $32,000.00
1233-5216-2009-53000 Travel $10,000.00
1233-5216-2009-54000 Operation $17,203.00
1233-5216-2009-55000 Capital $13,000.00
1233-5217-2009-54000 Operation $300.00
Total $134,503.00
To appropriate grant receipts for the month of February 2009. (Document Received)
4.12 Discussion and possible action on Resolution PC 11-09: Cash fund appropriations for
Planning Commission Fee Fund 1240 as follows:
1240-3000-2009-51000 Salary $10,528.60
To appropriate fee receipts for the month of February 2009. (Document Received)
4.13 Discussion and possible action on Resolution CSF 15-09: Cash fund appropriations for
Community Service Fee Fund 1260 as follows:
1260-3100-2009-51000 Salary $1,870.00
1260-3100-2009-52000 Benefits $1,165.00
1260-3105-2009-55000 Capital $7,003.00
Total $10,038.00
To appropriate fee receipts for the month of February 2009. (Document Received)
4.14 Discussion and possible action on Resolution SENT 12-09: Cash fund appropriations for
Community Sentencing Fund 1270 as follows:
1270-3110-2009-51000 Salary $14,135.23
1270-3110-2009-52000 Benefits $5,561.40
1270-3110-2009-53000 Travel $695.17
1270-3110-2009-54000 Operation $2,085.53
1270-3110-2009-55000 Capital $695.17
Total $23,172.50
To appropriate fee receipts for the month of February 2009 and an additional amount for
August 2008 receipts due to an oversight. (Document Received)
4.15 Discussion and possible action on Resolution DCF 12-09: Cash fund appropriations for
Drug Court Fund 1280 as follows:
1280-3150-2009-51000 Salary $45,687.50
To appropriate fee receipts for the month of February 2009. (Document Received)
4.16 Discussion and possible action on Resolution MHCF 1-09: Establish the Mental Health
Court Fund 1282 and appropriate cash fund as follows:
1282-3160-2009-54000 Operation $20,000.00
To appropriate fee receipts for the month of February 2009. (Document Received)
4.17 Discussion and possible action on Resolution CIR 10-09: Cash fund appropriation for
Capital Improvement- Regular Fund 2010 as follows:
2010-1200-2009-55000 Capital $521.96
To appropriate interest receipts for the month of February 2009. (Document Received)
4.18 Discussion and possible action on Resolution CIT 10-09: Cash fund appropriation for
Capital Improvement- Tinker Fund 2030 as follows:
2030-1200-2009-55000 Capital $6.48
To appropriate interest receipts for the month of February 2009. (Document Received)
4.19 Discussion and possible action on Resolution CB13-09: Cash fund appropriation for
County Bonds 2008, 2032 as follows:
2032-0001-2009-54000 Operation $3.94
2032-1203-2009-55000 Capital $556.28
2032-1204-2009-55000 Capital $1,533.69
2032-1205-2009-55000 Capital $1,949.26
2032-1206-2009-55000 Capital $6,822.38
Total $10,865.55
To appropriate Interest receipts for the month of February 2009. (Document
Received)
4.20 Discussion and possible action on Resolution JF 9-09: Cash fund appropriation for Jail
Facility Fund 2040 as follows:
2040-5100-2009-55000 Capital $1,665.34
To appropriate Interest receipts for the month of February 2009. (Document Received)
4.21 Discussion and possible action on Resolution SOPP 10-09: Cash fund appropriation for
Sale of Property Proceeds 2050 as follows:
2050-1200-2009-55000 Capital $4.81
To appropriate interest receipts for the month of February 2009. (Document Received)
4.22 Discussion and possible action on Resolution EB 18-09: Cash fund appropriation for
Employee Benefits 4010 as follows:
4010-0001-2009-54000 Operation $100,691.35
appropriate balance of receipts for the month of February 2009. (Document Received)
4.23 Discussion and possible action on Resolution EB 19-09: Cash fund appropriation for
Employee Benefits 4010-0001-2009-54000 in the amount of $950,000.00. To
appropriate miscellaneous receipts for the month of March contingent upon funds
becoming available on March 31, 2009. (Document Received)
4.24 Discussion and possible action on Resolution WC 10-09: Cash fund appropriation for
Worker’s Compensation Fund 4020 as follows:
4020-0001-2009-54000 Operation $67.77
To appropriate receipts for the month of February 2009. (Document Received)
4.25 Discussion and possible action on Resolution LL 12-09: Cash fund appropriations for
Law Library Fund 6010 as follows:
6010-0001-2009-51000 Salary $10,700.00
6010-0001-2009-52000 Benefits $3,300.00
6010-0001-2009-54000 Operation $25,780.07
Total $39,780.07
To appropriate receipts for the month of February 2009. (Document Received)
5. GENERAL FUND TRANSFERS
5.1 Discussion and possible action on Resolution GF 24-09: Transfer of General Fund appropriations for Community Service 3100 as follows:
From 1001-3100-2009-51000 Salary $4,200.00
To 1001-3100-2009-52000 Benefits $4,200.00
Transfer is needed to cover benefit expenses for the remainder of the fiscal year. (Document Received)
5.2 Discussion and possible action on Resolution GF 25-09: Transfer of General Fund appropriations for Purchasing 3100 as follows:
From 1001-2400-2009-53000 Travel $1,250.00
To 1001-2400-2009-55000 Capital $1,250.00
Transfer is needed to cover copier lease & copy charges for the remainder of the fiscal year. (Document Received)
5.3 Discussion and possible action on Resolution GF 26-09: Transfer of General Fund appropriations for Engineer 9400 as follows:
From 1001-9400-2009-53000 Travel $4,850.00
From 1001-9400-2009-54000 Operation $6,900.00
Total $11,750.00
To 1001-9400-2009-55000 Capital $11,750.00
Transfer is needed to purchase a plotter and Storm Water Management software. (Document Received)
5.4 Discussion and possible action on Resolution GF 27-09: Transfer of General Fund appropriations for HR/Health & Safety 2600 as follows:
From 1001-2600-2009-52000 Benefits $2,000.00
To 1001-2600-2009-54000 Operation $2,000.00
Transfer is needed to maintain a 10% balance in the operation account. (Document Received)
6. SPECIAL REVENUE TRANSFERS
6.1 Discussion and possible action on Resolution SF 13-09: Transfer of General Fund appropriations for Sheriff Service Fee Fund 1160 as follows:
From 1160-5105-2009-53000 Travel $10,000.00
To 1160-5100-2009-53000 Travel $10,000.00
Transfer is needed to correct an error in requested appropriation in February 2009. (Document Received)
End of Consent Docket
7.
Discussion and possible action to receive the Comprehensive
Annual Financial Report for Fiscal Year ended June 30, 2008. This item
requested by Carolynn Caudill,
8.
Discussion and possible action to receive presentation
by Mike Crawford, Chairman of Crawford and Associates, P.C., CPA’s, regarding
the June 30, 2008 Performeter. This item
requested by Carolynn Caudill,
9.
Presentation and discussion by ADP National
Account Services with an overview of their services in response to our HRMS
request for quote. This item requested
by Jane Gaston, Purchasing Director.
10. Presentation and discussion by Kronos Incorporated with an overview of their services in response to our HRMS request for quote. This item requested by Jane Gaston, Purchasing Director.
11. Discussion and action regarding the possible creation of a Personnel Committee of the Budget Board. This Committee could include an appointee from each of the 8 Elected County Officers plus an appointee from the District Attorney’s office. They would meet when the Budget Board tasks them with a personnel issue to work on and provide input. This item requested by Sheriff John Whetsel. This item was deferred from the February 19, 2009 Budget Board meeting.
12. Discussion and possible action regarding policy and procedures for “essential” personnel leave reporting when “non-essential” personnel are sent home due to weather or emergency conditions. This item requested by Sheriff John Whetsel. This item was tabled from the February 19, 2009 Budget Board meeting.
13.
Discussion and possible action to approve Resolution
No. ______ amending the Oklahoma County Health Plan and Summary Plan
Description to increase the Routine Wellness
Benefit to a $500.00 Maximum Calendar Year Benefit with no deductible for
In-Network providers. Routine Childhood
Immunizations are paid at 100% with no
co-pay for In-Network providers. This
item requested by Carolynn Caudill,
14. Discussion and possible action regarding solution to County Wide Payroll/leave issues and maintaining adequate internal controls. This item requested by Ray Vaughn, Commissioner District No. 3 and Chairman to the Board. (Document Received) This item was deferred from the February 19, 2009 Budget Board meeting.
15. Discussion and possible action regarding consolidation of off site records storage needs for all elected officials. This item requested by Patricia Presley, Court Clerk. This item was deferred from the February 19, 2009 Budget Board meeting.
16.
Discussion and possible action regarding implementation
of the new Making
Work Pay credit, one of the key tax provisions in the American Recovery and
Reinvestment Act of 2009 that became law in February 2009 which deals with the
new federal withholding tables. This
item requested by Carolynn Caudill,
17.
Discussion and possible action regarding the Monthly
Financial Report to be presented by Danny Lambert,
18.
Discussion and possible action regarding policies and
procedures for setting up new cost centers such as Fund 2032 County Bonds 2008
for sale of material at the GM Plant.
This item requested by Carolynn Caudill,
19. Discussion and possible action regarding update from “Budget Evaluation Team.” This item requested by Ray Vaughn, County Commissioner District No. 3 and Chairman to the Board.
20.
Discussion
regarding Budget Evaluation Team to give direction regarding budget planning
for fiscal year 2009-10. This item
requested by Ray Vaughn,
21.
Discussion and possible action regarding the Oklahoma
County Budget Calendar for fiscal year
2009-10. This item requested by Carolynn
Caudill,
22. Discussion and possible action regarding the Oklahoma County Tobacco-Free policy. This item requested by Commissioner Ray Vaughn, County Commissioner District No. 3 and Chairman to the Board. (Document Attached)
23.
Discussion and possible action regarding a request for
transfer from the
24.
Board
Comments/ Comments from the Elected Officials.
25. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
26. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
Adjourn the meeting at until the next meeting.
NAME
OF PERSON REPORTING: CAROLYNN CAUDILL,
TITLE:
SECRETARY TO THE
SIGNATURE: CAROLYNN CAUDILL, BY Deputy DEPUTY