REGULAR MEETING
320 Robert S. Kerr
10:00 a.m., Thursday, April
16, 2009
1. Call meeting to order.
2. Notice of the meeting was properly posted Wednesday, April 15, 2009.
3. Discussion and possible action to approve the minutes of the Regular meeting dated Thursday, March 19, 2009 and the Special meetings dated Friday, February 27, and Tuesday, March 10, 2009.
The following
items, No. 4 through 6.1 are Consent Items and are routine in nature:
4. CASH FUND
APPROPRIATIONS
4.1 Discussion and possible action on
Highway Cash 1110 as follows:
9100 9200 9300 Total
1110-51000 Salary $125,000.00 $144,000.00 $87,192.96 $356,192.96
1110-52000 Benefits $40,000.00 $48,000.00 $34,715.72 $122,715.72
1110-53000 Travel $.00 $0.00 $0.00 $0.00
1110-54000 Operation $124,511.91 $407,830.58 $166,208.33 $698,550.82
1110-55000 Capital $.00 $0.00 $50,000.00 $50000.00
1110-9101-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9102-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9205-55000 Capital $0.00 $31,570.03 $0.00 $31,570.03
1110-9206-54000 Operation $0.00 $0.00 $0.00 $0.00
Total $289,511.91 $631,400.61 $338,117.01 $1,259,029.53
To appropriate miscellaneous and Tax Commission receipts for the month of March 2009 as follows (Document Received):
Misc. Receipts Tax Collections
Reimb Gas & Fuel D-1 $1,030.76 Special Fuel Tax $353.45
Reimb Gas & Fuel D-2 $155.45 Veh Coll for Rds /w CRIRF$362,309.90
Reimb Gas & Fuel D-3 $2,209.49 Interest $12,503.08
Reimb Parts & Serv Repair D-1 $0.00 Sub Total $857,909.51
Reimb Parts & Serv Repair D-2 $353.83
Reimb Parts & Serv Repair D-3 $226.16
Reimb from Gen Fund D-1 $168.39
City
of
Dept of Int-BIA D-2 $337,958.65
Miscellaneous Receipts Total $401,120.02 Total Receipts $1,259,029.53
4.2 Discussion and possible action on Resolution TMF 13-09: Cash fund appropriation for
Treasurer’s Mortgage Tax Fee Fund 1140 as follows:
1140-1500-2009-51000 Salary $14,775.00
To appropriate receipts for the month of March 2009. (Document Received)
4.3 Discussion and possible action on Resolution CCLF 13-09: Cash fund appropriation for
County Clerk Lien Fee Fund 1150 as follows:
1150-1700-2009-51000 Salary $7,133.44
To appropriate receipts for the month of March 2009. (Document Received)
4.4 Discussion and possible action on Resolution UCC 12-09: Cash fund appropriation for
County Clerk Uniform Commercial Code Fee Fund 1151 as follows:
1151-1700-2009-54000 Operation $54,151.43
To appropriate receipts for the month of March 2009. (Document Received)
4.5 Discussion and possible action on Resolution CCRP 14-09: Cash fund appropriations for
County Clerk Records Preservation and Management Fund 1152 as follows:
1152-1700-2009-52000 Benefits $5,000.00
1152-1700-2009-54000 Operation $30,865.45
1152-1700-2009-55000 Capital $30,865.45
Total $66,730.90
To appropriate receipts for the month of March 2009. (Document Received)
4.6 Discussion and possible action on Resolution SF 14-09: Cash fund appropriation for
Sheriff Service Fee Fund 1160 as follows:
1160-5100-2009-51000 Salary $100,000.00
1160-5100-2009-52000 Benefits $30,000.00
1160-5100-2009-53000 Travel $30,000.00
1160-5100-2009-54000 Operation $24,677.59
1160-5105-2009-54000 Operation $34,313.27
1160-5160-2009-54000 Operation $5,322.41
1160-5160-2009-55000 Capital $20,000.00
Total $244,313.27
To appropriate interest and miscellaneous receipts for the month of March 2009.
(Document Received)
4.7 Discussion and possible action on Resolution SSR 18-09: Cash fund appropriation for
Sheriff Special Revenue Fund 1161 as follows:
1161-5110-2009-51000 Salary $315,715.12
1161-5110-2009-52000 Benefits $200,000.00
1161-5111-2009-54000 Operation $160,071.81
1161-5112-2009-54000 Operation $18,111.85
1161-5146-2009-54000 Operation $200,000.00
1161-5168-2009-55000 Capital $34,626.00
Total $928,560.78
To appropriate interest and miscellaneous receipts for the month of March 2009.
(Document Received)
4.8 Discussion and possible action on Resolution AFR 13-09: Cash fund appropriation for
Assessor’s Fee Revolving Fund 1201 as follows:
1201-1300-2009-55000 Capital $1,795.50
To appropriate receipts for the month of March 2009. (Document Received)
4.9 Discussion and possible action on Resolution JPF 12-09: Cash fund appropriation for
Juvenile Probation Fee Fund 1231 as follows:
1231-5200-2009-54000 Operation $4,050.50
To appropriate receipts for the month of March 2009. (Document Received)
4.10 Discussion and possible action on Resolution JWRF 13-09: Cash fund appropriation for
Juvenile Work Restitution Fund 1232 as follows:
1232-5200-2009-52000 Salary $556.18
1232-5200-2009-54000 Benefits $3,000.00
Total $3,556.18
To appropriate receipts for the month of March 2009. (Document Received)
4.11 Discussion and possible action on Resolution JGF 12-09: Cash fund appropriation for
Juvenile Grant Fund 1233 as follows:
1233-5217-2009-54000 Operation $350.00
To appropriate grant receipts for the month of March 2009. (Document Received)
4.12 Discussion and possible action on Resolution PC 12-09: Cash fund appropriations for
Planning Commission Fee Fund 1240 as follows:
1240-3000-2009-51000 Salary $10,000.00
1240-3000-2009-52000 Benefits $262.75
1240-3000-2009-53000 Travel $2,000.00
Total $12,262.75
To appropriate fee receipts for the month of March 2009. (Document Received)
4.13 Discussion and possible action on Resolution CSF 16-09: Cash fund appropriations for
Community Service Fee Fund 1260 as follows:
1260-3100-2009-54000 Operation $9,833.50
To appropriate fee receipts for the month of March 2009. (Document Received)
4.14 Discussion and possible action on Resolution SENT 13-09: Cash fund appropriations for
Community Sentencing Fund 1270 as follows:
1270-3110-2009-51000 Salary $104,852.43
1270-3110-2009-52000 Benefits $41,253.42
1270-3110-2009-53000 Travel $5,156.68
1270-3110-2009-54000 Operation $15,470.02
1270-3110-2009-55000 Capital $5,156.68
Total $171,889.23
To appropriate fee receipts for the month of March 2009. (Document Received)
4.15 Discussion and possible action on Resolution DCF 13-09: Cash fund appropriations for
Drug Court Fund 1280 as follows:
1280-3150-2009-51000 Salary $45,687.50
To appropriate fee receipts for the month of March 2009. (Document Received)
4.16 Discussion and possible action on Resolution MHCF 2-09: Establish the Mental Health
Court Fund 1282 and appropriate cash fund as follows:
1282-3160-2009-54000 Operation $2,500.00
To appropriate fee receipts for the month of March 2009. (Document Received)
4.17 Discussion and possible action on Resolution CIR 11-09: Cash fund appropriation for
Capital Improvement- Regular Fund 2010 as follows:
2010-1200-2009-55000 Capital $288.04
To appropriate interest receipts for the month of March 2009. (Document Received)
4.18 Discussion and possible action on Resolution CIT 11-09: Cash fund appropriation for
Capital Improvement- Tinker Fund 2030 as follows:
2030-1200-2009-55000 Capital $4.22
To appropriate interest receipts for the month of March 2009. (Document Received)
4.19 Discussion and possible action on Resolution CB 14-09: Cash fund appropriation for
County Bonds 2008, 2032 as follows:
2032-0001-2009-54000 Operation $15.63
2032-1203-2009-55000 Capital $328.05
2032-1204-2009-55000 Capital $683.96
2032-1205-2009-55000 Capital $1,300.01
2032-1206-2009-55000 Capital $4,544.11
Total $6,871.76
To appropriate Interest receipts for the month of March 2009. (Document
Received)
4.20 Discussion and possible action on Resolution JF 10-09: Cash fund appropriation for Jail
Facility Fund 2040 as follows:
2040-5100-2009-55000 Capital $8.49
To appropriate Interest receipts for the month of March 2009. (Document Received)
4.21 Discussion and possible action on Resolution SOPP 11-09: Cash fund appropriation for
Sale of Property Proceeds 2050 as follows:
2050-1200-2009-55000 Capital $3.13
To appropriate interest receipts for the month of March 2009. (Document Received)
4.22 Discussion and possible action on Resolution EB 20-09: Cash fund appropriation for
Employee Benefits 4010 as follows:
4010-0001-2009-54000 Operation $87,431.04
appropriate balance of receipts for the month of March 2009. (Document Received)
4.23 Discussion and possible action on Resolution EB 21-09: Cash fund appropriation for
Employee Benefits 4010-0001-2009-54000 in the amount of $950,000.00. To
appropriate miscellaneous receipts for the month of March contingent upon funds
becoming available on March 31, 2009. (Document Received)
4.24 Discussion and possible action on Resolution WC 11-09: Cash fund appropriation for
Worker’s Compensation Fund 4020 as follows:
4020-0001-2009-54000 Operation $787.22
To appropriate receipts for the month of March 2009. (Document Received)
4.25 Discussion and possible action on Resolution LL 13-09: Cash fund appropriations for
Law Library Fund 6010 as follows:
6010-0001-2009-51000 Salary $9,000.00
6010-0001-2009-52000 Benefits $3,500.00
6010-0001-2009-54000 Operation $35,024.60
Total $47,524.60
To appropriate receipts for the month of March 2009. (Document Received)
5. GENERAL FUND TRANSFERS
5.1 Discussion and possible action on Resolution GF 29-09: Transfer of General Fund appropriations for Facilities Management 2801 in the amount of $9,675.00 as follows:
From 1001-2801-2009-54000 Operation $9,675.00
To 1001-2801-2009-55000 Capital $9,675.00
Transfer is to purchase computers and radios.
5.2 Discussion and possible action on Resolution GF 30-09: Transfer of General Fund appropriations for County Free Fair 7100 in the amount of $566.98 as follows:
From 1001-7100-2009-51000 Salary $527.00
From 1001-7100-2009-52000 Benefits $39.98
Total $566.98
To 1001-7100-2009-54000 Operation $566.98
Transfer is necessary to purchase supplies to complete the fiscal year.
5.3 Discussion and possible action on Resolution GF 31-09: Transfer of General Fund appropriations for OSU Extension 8100 in the amount of $1,100.00 as follows:
From 1001-8100-2009-52000 Benefits $200.00
From 1001-8100-2009-55000 Capital $900.00
Total $1,100.00
To 1001-8100-2009-51000 Salary $1,100.00
Transfer is necessary to move funds to cover Salary expenses for the remainder of the
fiscal year.
5.4 Discussion and possible action on Resolution GF 32-09: Transfer of General Fund appropriations for District No. 3, 9300 in the amount of $4,424.84 as follows:
From 1001-9300-2009-52000 Benefits $4,424.84
To 1001-9300-2009-51000 Salary $4,424.84
Transfer is necessary to cover payroll for the month of May 2009.
5.5 Discussion and possible action on Resolution GF 33-09: Transfer of General Fund appropriations for Planning Commission 3000 in the amount of $7,265.03 as follows:
From 1001-3000-2009-51000 Salary $1,384.00
From 1001-3000-2009-52000 Benefits $5,881.03
Total $7,265.03
To 1001-3000-2009-54000 Operation $7,265.03
Transfer is necessary to complete the fiscal year in the operation account.
5.6 Discussion and possible action on Resolution GF 34-09: Transfer of General Fund appropriations for HR/Environmental Health and Safety 2600 in the amount of $1,500.00 as follows:
From 1001-2600-2009-52000 Benefits $1,500.00
To 1001-2600-2009-53000 Travel $1,500.00
Transfer is necessary to pay for mileage expense and Oklahoma SHRM Conference registration for the remainder of the fiscal year.
5.7 Discussion and possible action on
Resolution GF
35-09: Transfer of General Fund appropriations for
From 1001-1700-2009-51000 Salary $35,000.00
From 1001-1700-2009-52000 Benefits $7,000.00
Total $42,000.00
To 1001-1700-2009-55000 Capital $42,000.00
Transfer is necessary in order to purchase file servers to accommodate the new AmCad software and the software and licenses for the Accounts Receivable Deposit module from Oracle.
5.8 Discussion and possible action on Resolution GF 36-09: Transfer of General Fund appropriations for Commissioner District No. 1 in the amount of $41,300.00 as follows:
From 1001-9100-2009-53000 Travel $5,300.00
From 1001-9100-2009-54000 Operation $36,000.00
Total $41,300.00
To 1001-9100-2009-51000 Salary $35,000.00
To 1001-9100-2009-52000 Benefits $6,300.00
Total $41,300.00
Transfer was necessary to align funds in the Salary and Benefits accounts as needed for the remainder of the fiscal year.
6. SPECIAL REVENUE TRANSFERS
6.1 Discussion and possible action on Resolution TMF 14-09: Transfer of appropriations for Treasurer’s Mortgage Tax Fee Fund in the amount of $35,000.00 as follows:
From 1140-1500-2009-55000 Capital $35,000.00
To 1140-1500-2009-51000 Salary $30,000.00
To 1140-1500-2009-52000 Benefits $5,000.00
Total $35,000.00
Transfer is necessary to align funds in the salary and benefits accounts to complete the fiscal year.
6.2 Discussion and possible action on Resolution CCLF 14-09: Transfer of appropriations for County Clerk Lien Fee Fund 1150 in the amount of $50,200.00 as follows:
From 1150-1700-2009-55000 Capital $50,200.00
To 1150-1700-2009-51000 Salary $45,000.00
To 1150-1700-2009-52000 Benefits $5,200.00
Total $50,200.00
Transfer is necessary to re-align funds for expenditures needed for the remainder of the fiscal year.
End of Consent Docket
7.
Discussion and possible action to approve Resolution
No. ______ amending the Oklahoma County Health Plan and Summary Plan
Description to increase the Routine
Wellness Benefit to a $500.00 Maximum Calendar Year Benefit with no
deductible for In-Network providers. Routine
Childhood Immunizations are paid at 100%
with no co-pay for In-Network providers.
This item requested by Carolynn Caudill,
8. Discussion and possible action regarding policy and procedures for “essential” personnel leave reporting when “non-essential” personnel are sent home due to weather or emergency conditions. This item requested by Sheriff John Whetsel. This item was tabled from the February 19, 2009 Budget Board meeting.
9.
Discussion and possible action regarding solution
to
10.
Discussion and possible action regarding CVS
Caremark’s prescription enhancements causing higher co-pays for some
prescription drug medications effective July 1, 2009. This item requested by Carolynn Caudill,
11. Discussion and possible action regarding consolidation of off site records storage needs for all elected officials. This item requested by Patricia Presley, Court Clerk. This item is to be reoccurring for updates every month.
12.
Discussion and possible action for approval of the HIPAA
Exemption Election Document for the Fiscal Year 2009-2010. This election exempts
13.
Discussion and possible action to receive Cobra
Continuation Coverage Election Notices under the American Recovery and
Reinvestment Act of 2009. These revised notices meet the new federal law if
health coverage is lost due to an involuntary termination of employment whereas
a qualified beneficiary may be eligible for a second COBRA election opportunity
and a temporary premium reduction for up to nine months. This item requested by Carolynn Caudill,
14.
Discussion and possible action regarding the Monthly
Financial Report to be presented by Danny Lambert,
15. Discussion and possible action regarding update from “Budget Evaluation Team.” This item requested by Ray Vaughn, County Commissioner District No. 3 and Chairman to the Board.
16.
Discussion and possible action regarding an Amendment
to the Oklahoma County Budget Calendar for fiscal year
2009-10. This item requested by Carolynn
Caudill,
ITEMS ADDED AFTER DISTRIBUTION OF DRAFT
17. Discussion and possible action on Resolution GF 37-09: Transfer of General Fund appropriations from Reserve 9995 to General Government 1100 in the amount of $144,000 as follows:
From 1001-9995-2009-54000 Operation $144,000.00
To 1001-1100-2009-54000 Operation $144,000.00
Transfer is necessary to cover $104,000 in Outside Legal expenses, $20,000 GO Tax Bonds for Moody’s Investors Service and $20,000 for Mosier Class Action Expense. This item is requested by the BET Committee. (Document Received)
18. Discussion and possible action on Resolution CB 15-09: Inter-Fund Transfer of appropriations and cash from County Bond 2008 Fund 2032 to General Fund Cash 1001 in the amount of $167,460 as follows:
From 2032-1203-2009-55000 Capital $167,460.00
To General Fund 1001 Cash $167,460.00
Transfer is to reimburse the General Fund for the cost of the Special Election for the County General Obligation Bonds to purchase the GM Plant and other issues.
19.
Discussion and possible action to approve the Board of
Equalization to hold special sessions as needed between M ay 31st and July 31st
in the event improvements on land or personal property located therein or
thereon are destroyed by fire, lightning, storm, winds, floodwaters, overflow
of streams or other cause, or the value of land is impaired, damaged or
destroyed by the same. This would allow
the
20. Executive Session for the purpose of discussing the following:
A. Pursuant
to Title 25 O.S. §307 (B)(4), discussion regarding confidential communications
between the Board and its attorney concerning a pending investigation, claim,
or action of Ruth Lacher, because the Board with the advice of its attorney,
has determined that disclosure would seriously impair the ability of
the Board to process the claim or conduct a pending investigation, litigation, or
proceeding in the public interest.
21. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Ruth Lacher.
22.
Board
Comments/ Comments from the Elected Officials.
23. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
24. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
25. Adjourn the meeting at until the next meeting.
NAME
OF PERSON REPORTING: CAROLYNN CAUDILL,
TITLE:
SECRETARY TO THE
SIGNATURE: CAROLYNN CAUDILL, BY Deputy DEPUTY