REGULAR MEETING
320 Robert S. Kerr
10:00 a.m., Thursday,
May 21, 2009
1. Call meeting to order.
2. Notice of the meeting was properly posted Wednesday, May 20, 2009.
3. Discussion and possible action to approve the minutes of the Regular meeting dated Thursday, April 16, 2009 and the Special meetings dated Friday, April 24, and Monday, May 4, 2009.
The following
items, No. 4 through 7.3 are Consent Items and are routine in nature:
4. CASH FUND
APPROPRIATIONS
4.1 Discussion and possible action on Resolution HWY 15-09: Cash fund appropriation for
Highway Cash 1110 as follows:
9100 9200 9300 Total
1110-51000 Salary $100,000.00 $164,000.00 $103,908.70 $367,908.70
1110-52000 Benefits $40,000.00 $54,000.00 $39,178.58 $133,178.58
1110-53000 Travel $.00 $0.00 $0.00 $0.00
1110-54000 Operation $193,873.52 $482,043.07 $189,483.95 $866,400.54
1110-55000 Capital $0.00 $0.00 $0.00 $0.00
1110-9101-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9102-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9205-55000 Capital $0.00 $36,842.66 $0.00 $36,842.66
1110-9206-54000 Operation $0.00 $0.00 $0.00 $0.00
Total $333,873.52 $736,885.73 $332,571.23 $1,403,330.48
To appropriate miscellaneous and Tax Commission receipts for the month of April 2009 as follows (Document Received):
Misc. Receipts Tax Collections
Reimb Gas & Fuel D-1 $386.34 Special Fuel Tax $18.71
Reimb Gas & Fuel D-2 $280.34 Veh Coll for Rds /w CRIRF$432,903.66
Reimb
Gas & Fuel D-3 $1,311.16
Reimb Parts & Serv Repair D-1 $168.39 Interest $3,734.14
Reimb Parts & Serv Repair D-2 $75.00 Sub Total $993,677.51
Reimb Parts & Serv Repair D-3 $34.23
Sale of Scrap (Iron etc…) D-1 $551.35
Sale of Scrap (Iron etc…) D-2 $577.60
St of OK FHWA D-2 $34,959.33
Miscellaneous Receipts Total $409,652.97 Total Receipts $1,403,330.48
4.2 Discussion and possible action on Resolution TMF 15-09: Cash fund appropriation for
Treasurer’s Mortgage Tax Fee Fund 1140 as follows:
1140-1500-2009-51000 Salary $11,590.00
1140-1500-2009-52000 Benefits $3,660.00
Total $15,250.00
To appropriate receipts for the month of April 2009. (Document Received)
4.3 Discussion and possible action on Resolution CCLF 15-09: Cash fund appropriation for
County Clerk Lien Fee Fund 1150 as follows:
1150-1700-2009-51000 Salary $9,223.55
To appropriate receipts for the month of April 2009. (Document Received)
4.4 Discussion and possible action on Resolution UCC 13-09: Cash fund appropriation for
County Clerk Uniform Commercial Code Fee Fund 1151 as follows:
1151-1700-2009-51000 Salary $20,000.00
1151-1700-2009-52000 Benefits $6,000.00
1151-1700-2009-54000 Operation $21,833.59
1151-1700-2009-55000 Capital $21,833.60
Total $69,667.19
To appropriate receipts for the month of April 2009. (Document Received)
4.5 Discussion and possible action on Resolution CCRP 15-09: Cash fund appropriations for
County Clerk Records Preservation and Management Fund 1152 as follows:
1152-1700-2009-51000 Salary $12,000.00
1152-1700-2009-52000 Benefits $4,500.00
1152-1700-2009-54000 Operation $30,398.63
1152-1700-2009-55000 Capital $30,398.63
Total $77,297.26
To appropriate receipts for the month of April 2009. (Document Received)
4.6 Discussion and possible action on Resolution SF 15-09: Cash fund appropriation for
Sheriff Service Fee Fund 1160 as follows:
1160-5100-2009-51000 Salary $50,000.00
1160-5100-2009-52000 Benefits $30,000.00
1160-5100-2009-53000 Travel $10,000.00
1160-5100-2009-54000 Operation $100,000.00
1160-5100-2009-55000 Capital $11,000.00
1160-5105-2009-54000 Operation $6,222.47
1160-5105-2009-55000 Capital $7,000.00
1160-5160-2009-54000 Operation $17,349.44
Total $231,571.91
To appropriate interest and miscellaneous receipts for the month of April 2009.
(Document Received)
4.7 Discussion and possible action on Resolution SSR 20-09: Cash fund appropriation for
Sheriff Special Revenue Fund 1161 as follows:
1161-5110-2009-51000 Salary $200,000.00
1161-5110-2009-52000 Benefits $300,000.00
1161-5110-2009-53000 Travel $5,000.00
1161-5110-2009-54000 Operation $100,500.00
1161-5110-2009-55000 Capital $30,097.43
1161-5111-2009-54000 Operation $158,944.75
1161-5112-2009-54000 Operation $23,564.61
1161-5113-2009-55000 Capital $21,000.00
1161-5127-2009-55000 Capital $1,244.49
1161-5146-2009-54000 Operation $150,000.00
Total $990,351.28
To appropriate interest and miscellaneous receipts for the month of April 2009.
(Document Received)
4.8 Discussion and possible action on Resolution AFR 14-09: Cash fund appropriation for
Assessor’s Fee Revolving Fund 1201 as follows:
1201-1300-2009-55000 Capital $2,443.75
To appropriate receipts for the month of April 2009. (Document Received)
4.9 Discussion and possible action on Resolution JPF 13-09: Cash fund appropriation for
Juvenile Probation Fee Fund 1231 as follows:
1231-5200-2009-54000 Operation $4,689.00
To appropriate receipts for the month of April 2009. (Document Received)
4.10 Discussion and possible action on Resolution JWRF 14-09: Cash fund appropriation for
Juvenile Work Restitution Fund 1232 as follows:
1232-5200-2009-52000 Salary $500.00
1232-5200-2009-54000 Benefits $2,506.50
Total $3,006.50
To appropriate receipts for the month of April 2009. (Document Received)
4.11 Discussion and possible action on Resolution JGF 13-09: Cash fund appropriation for
Juvenile Grant Fund 1233 as follows:
1233-5217-2009-54000 Operation $175.00
To appropriate grant receipts for the month of April 2009. (Document Received)
4.12 Discussion and possible action on Resolution PC 13-09: Cash fund appropriations for
Planning Commission Fee Fund 1240 as follows:
1240-3000-2009-52000 Benefits $10,000.00
1240-3000-2009-53000 Travel $7,515.50
Total $17,515.50
To appropriate fee receipts for the month of April 2009. (Document Received)
4.13 Discussion and possible action on Resolution EMF 6-09: Cash fund appropriations for Emergency Management Fund 1251 as follows:
1251-5500-2009-55000 Capital $9,159.25
To appropriate fee receipts for the month of April 2009. (Document Received)
4.14 Discussion and possible action on Resolution CSF 17-09: Cash fund appropriations for
Community Service Fee Fund 1260 as follows:
1260-3100-2009-51000 Salary $2,000.00
1260-3100-2009-52000 Benefits $1,484.00
1260-3105-2009-55000 Capital $5,000.00
Total $8,484.00
To appropriate fee receipts for the month of April 2009. (Document Received)
4.15 Discussion and possible action on Resolution SENT 14-09: Cash fund appropriations for
Community Sentencing Fund 1270 as follows:
1270-3110-2009-51000 Salary $56,088.01
1270-3110-2009-52000 Benefits $22,067.41
1270-3110-2009-53000 Travel $2,758.43
1270-3110-2009-54000 Operation $8,275.28
1270-3110-2009-55000 Capital $2,758.42
Total $91,947.55
To appropriate fee receipts for the month of April 2009. (Document Received)
4.16 Discussion and possible action on Resolution DCF 14-09: Cash fund appropriations for
Drug Court Fund 1280 as follows:
1280-3150-2009-51000 Salary $45,687.50
To appropriate fee receipts for the month of April 2009. (Document Received)
4.17 Discussion and possible action on Resolution MHCF 3-09: Establish the Mental Health
Court Fund 1282 and appropriate cash fund as follows:
1282-3160-2009-54000 Operation $2,500.00
To appropriate fee receipts for the month of April 2009. (Document Received)
4.18 Discussion and possible action on Resolution CIR 12-09: Cash fund appropriation for
Capital Improvement- Regular Fund 2010 as follows:
2010-1200-2009-55000 Capital $214.12
To appropriate interest receipts for the month of April 2009. (Document Received)
4.19 Discussion and possible action on Resolution CIT 11-09: Cash fund appropriation for
Capital Improvement- Tinker Fund 2030 as follows:
2030-1200-2009-55000 Capital $3.65
To appropriate interest receipts for the month of April 2009. (Document Received)
4.20 Discussion and possible action on Resolution CB 16-09: Cash fund appropriation for
County Bonds 2008, 2032 as follows:
2032-0001-2009-54000 Operation $2.24
2032-1203-2009-55000 Capital $277.74
2032-1204-2009-55000 Capital $1,003,529.24
2032-1205-2009-55000 Capital $1,100.66
2032-1206-2009-55000 Capital $3,840.83
2032-1207-2009-54000 Operation $53,594.96
Total $1,062,345.67
To appropriate Interest receipts for the month of April 2009. (Document
Received)
4.21 Discussion and possible action on Resolution SOPP 12-09: Cash fund appropriation for
Sale of Property Proceeds 2050 as follows:
2050-1200-2009-55000 Capital $2.72
To appropriate interest receipts for the month of April 2009. (Document Received)
4.22 Discussion and possible action on Resolution EB 22-09: Cash fund appropriation for
Employee Benefits 4010 as follows:
4010-0001-2009-54000 Operation $223,668.99
appropriate balance of receipts for the month of April 2009. (Document Received)
4.23 Discussion and possible action on Resolution EB 23-09: Cash fund appropriation for
Employee Benefits 4010-0001-2009-54000 in the amount of $950,000.00. To
appropriate miscellaneous receipts for the month of May contingent upon funds
becoming available on April 31, 2009. (Document Received)
4.24 Discussion and possible action on Resolution WC 12-09: Cash fund appropriation for
Worker’s Compensation Fund 4020 as follows:
4020-0001-2009-54000 Operation $721.68
To appropriate receipts for the month of April 2009. (Document Received)
4.25 Discussion and possible action on Resolution LL 14-09: Cash fund appropriations for
Law Library Fund 6010 as follows:
6010-0001-2009-51000 Salary $10,000.00
6010-0001-2009-52000 Benefits $3,500.00
6010-0001-2009-54000 Operation $32,869.28
Total $46,369.28
To appropriate receipts for the month of April 2009. (Document Received)
5. GENERAL
FUND TRANSFERS
5.1 Discussion and possible action on Resolution GF 42-09: Transfer of General Fund appropriations for HR/Health and Safety 2600 in the amount of $5,500.00 as follows:
From 1001-2600-2009-51000 Salary $3,000.00
From 1001-2600-2009-52000 Benefits $2,500.00
Total $5,500.00
To 1001-2600-2009-54000 Operation $3,000.00
To 1001-2600-2009-55000 Capital $2,500.00
Total $5,500.00
Transfer is necessary to purchase supplies and replace computer hardware that is broken and unrepairable and to complete the fiscal year in the operation account. (Document Received.)
5.2 Discussion and possible action on Resolution
GF 43-09: Transfer of General Fund appropriations for
From 1001-2400-2009-51000 Salary $4,200.00
To 1001-2400-2009-55000 Capital $4,200.00
Transfer is necessary to purchase computers. (Document Received.)
5.3 Discussion and possible action on Resolution
GF 44-09: Transfer of General Fund appropriations for
From 1001-1700-2009-52000 Benefits $13,000.00
To 1001-1700-2009-55000 Capital $13,000.00
Transfer is necessary to purchase a file server for the new ROD/UCC Software. (Document Received.)
5.4 Discussion and possible action on Resolution
GF 45-09: Transfer of General Fund appropriations for
From 1001-5100-2009-54000 Operation $400,000.00
To 1001-5100-2009-51000 Salary $100,000.00
To 1001-5100-2009-52000 Benefits $300,000.00
Total $400,000.00
Transfer is necessary to meet May 2009 payroll within the Sheriff’s General Fund. (Document Received.)
5.5 Discussion and possible action on Resolution GF 46-09: Transfer of General Fund appropriations for County Assessor Revaluation 1400 in the amount of $50,000.00 as follows:
From 1001-1400-2009-51000 Salary $20,000.00
From 1001-1400-2009-52000 Benefits $20,000.00
From 1001-1400-2009-53000 Travel $10,000.00
Total $50,000.00
To 1001-1400-2009-55000 Capital $50,000.00
Transfer is necessary to purchase laptops for the visual inspection department. (Document Received.)
5.6 Discussion and possible action on Resolution GF 47-09: Transfer of General Fund appropriations for Court Clerk 1600 in the amount of $20,000.00 as follows:
From 1001-1600-2009-52000 Benefits $20,000.00
To 1001-1600-2009-54000 Operation $20,000.00
Transfer is necessary to complete the fiscal year in the operation account. (Document Received.)
5.7 Discussion and possible action on Resolution GF 48-09: Transfer of General Fund appropriations for County Election Board 2500 in the amount of $36,000.00 as follows:
From 1001-2500-2009-52000 Benefits $36,000.00
To 1001-2500-2009-54000 Operation $16,000.00
To 1001-2500-2009-55000 Capital $20,000.00
Total $36,000.00
Transfer is necessary to purchase postage for the meter, purchase 10 computers for registration clerks and 5 replacement computers in anticipation of implementation of the State Election Board’s election system upgrade. (Document Received.)
5.8 Discussion and possible action on Resolution GF 49-09: Transfer of General Fund appropriations for MIS 2700 in the amount of $52,000.00 as follows:
From 1001-2700-2009-51000 Salary $42,000.00
From 1001-2700-2009-52000 Benefits $10,000.00
Total $52,000.00
To 1001-2700-2009-53000 Travel $10,000.00
To 1001-2700-2009-55000 Capital $42,000.00
Total $52,000.00
Transfer is necessary for essential employee training and to purchase critically needed hardware and software.(Document Received)
5.9 Discussion and possible action on Resolution GF 50-09: Transfer of General Fund appropriations for District No. 3 in the amount of $2,221.00 as follows:
From 1001-9300-2009-52000 Benefits $2,221.00
To 1001-9300-2009-54000 Operation $2,221.00
Transfer is necessary to cover maintenance and operation expenses for the remainder of the fiscal year.
6. SPECIAL
REVENUE TRANSFERS
6.1 Discussion and possible action on Resolution SSR 21-09: Transfer of appropriations for Sheriff’s Special Revenue Fund in the amount of $52,360.18 as follows:
From 1161-5112-2009-51000 Salary $38,136.07
From 1161-5112-2009-52000 Benefits $14,224.11
Total $52,360.18
To 1161-5112-2009-54000 Operation $52,360.18
Transfer is necessary to meet expenditure within the operation account. (Document Received.)
7. SPECIAL
REVENUE CARRY-OVERS
7.1 Discussion and possible action on Resolution SSR 22-09: Carry-over appropriations for Sheriff’s Special Revenue Fund 1161 in the amount of $2,960.50 as follows:
From 1161-5110-2008-54000 Operation $2,960.50
To 1161-5110-2009-54000 Operation $2,960.50
To carry-over appropriations from FY 2007-08 to the current fiscal year. (Document Received.)
7.2 Discussion and possible action on Resolution SENT 15-09: Carry-over appropriation for Community Sentencing Fund 1270 in the amount of $1,967.05 as follows:
From 1270-3110-2008-52000 Benefits $54.00
From 1270-3110-2008-53000 Travel $253.20
From 1270-3110-2008-54000 Operation $1,659.85
Total $1,967.05
To 1270-3110-2009-52000 Benefits $54.00
To 1270-3110-2009-53000 Travel $253.20
To 1270-3110-2009-54000 Operation $1,659.85
Total $1,967.05
To carry-over appropriations from FY 2007-08 to the current fiscal year. (Document Received.)
7.3 Discussion and possible action on Resolution HWY 16-09: Carry-over appropriations for Highway Cash Fund 1110 in the amount of $42.95 as follows:
From 1110-9200-2008-53000 Travel $42.95
To 1110-9200-2009-53000 Travel 42.95
To carry-over appropriations from FY 2007-08 to the current fiscal year. This item is to balance cash and appropriations in the Highway Cash Fund. (Document Received.)
End of Consent Docket
8.
Discussion and possible action on Resolution
GF 41-09: Transfer of General Fund appropriations from
From 1001-9400-2009-54000 Operation $4,383.14
To 1001-3000-2009-51000 Salary $3,390.00
To 1001-3000-2009-52000 Benefits $993.14
Total $4,383.14
Transfer is necessary to help pay
salaries and fringe benefits for the Planning Commission Department. (Document
Received)
9. Discussion and possible action regarding policy and procedures for “essential” personnel leave reporting when “non-essential” personnel are sent home due to weather or emergency conditions. This item requested by Sheriff John Whetsel. This item was tabled from the April 16, 2009 Budget Board meeting.
10.
Discussion and possible action regarding solution
to
11.
Discussion and possible action concerning proposals for
Third party Administrator Services for the health insurance plan. This item requested by Carolynn Caudill,
12.
Discussion and possible action to approve the
Administrative Services Program Agreement between Vision
Service Plan (VSP) and
13.
Discussion and possible action for approval of the
Administrative Services Agreement renewal between Delta
Dental Plan of Oklahoma and
14.
Discussion
and possible action regarding request
for new cost center in the Juvenile Probation Fund No. 1231 in order to
track revenues and expenditures for fines generated from the Juvenile
Probations who would pay a fine in lieu of continuing to stay on probation and
completing their individual Probation Plan.(Document Received.)
15. Discussion and possible action regarding consolidation of off site records storage needs for all elected officials. This item requested by Patricia Presley, Court Clerk. This item is to be reoccurring for updates every month.
16.
Discussion and possible action regarding the Monthly
Financial Report to be presented by Danny Lambert,
17.
Board
Comments/ Comments from the Elected Officials.
18. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
19. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
20. Adjourn the meeting at until the next meeting.
NAME
OF PERSON REPORTING: CAROLYNN CAUDILL,
TITLE:
SECRETARY TO THE
SIGNATURE: CAROLYNN CAUDILL, BY Deputy DEPUTY