REGULAR MEETING
320 Robert S. Kerr
10:00 a.m., Thursday, June
18, 2009
1. Call meeting to order.
2. Notice of the meeting was properly posted Wednesday, May 17, 2009.
3. Discussion and possible action to approve the minutes of the Regular meeting dated Thursday, May 21, 2009 and the Special meetings dated Tuesd ay, April 28; Tuesday, May 19, 2009; and Tuesday, June 9, 2009.
The following
items, No. 4 through 6.2 are Consent Items and are routine in nature:
4. CASH FUND APPROPRIATIONS
4.1 Discussion and possible action on Resolution HWY 17-09: Cash fund appropriation for
Highway Cash 1110 as follows:
9100 9200 9300 Total
1110-51000 Salary $120,000.00 $223,000.00 $120,661.54 $463,661.54
1110-52000 Benefits $40,000.00 $64,000.00 $43,596.87 $147,596.87
1110-53000 Travel $.00 $0.00 $0.00 $0.00
1110-54000 Operation $144,446.08 $2.09 $140,959.39 $285,407.56
1110-55000 Capital $0.00 $0.00 $0.00 $0.00
1110-9101-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9102-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9205-55000 Capital $0.00 $15,105.37 $0.00 $15,105.37
1110-9206-54000 Operation $0.00 $0.00 $0.00 $0.00
Total $304,446.08 $302,107.46 $305,217.80 $911,771.34
To appropriate miscellaneous and Tax Commission receipts for the month of May 2009 as follows (Document Received):
Misc. Receipts Tax Collections
Reimb Gas & Fuel D-1 $442.90 Special Fuel Tax $39.38
Reimb Gas & Fuel D-2 $191.65 Veh Coll for Rds /w CRIRF$337,116.40
Reimb Gas & Fuel D-3 $3,052.88
Reimb Parts & Serv Repair D-1 $0.00 Interest $3,925.66
Reimb Parts & Serv Repair D-2 $0.00 Sub Total $905,747.43
Reimb Parts & Serv Repair D-3 $31.12
Sale of Scrap (Iron etc…) D-3 $218.00
Power train Rebate D-1 $200.55
City
of
Correct Over Approp D-3 $-.01
Miscellaneous Receipts Total $6,023.91 Total Receipts $911,771.34
4.2 Discussion and possible action on Resolution TMF 16-09: Cash fund appropriation for
Treasurer’s Mortgage Tax Fee Fund 1140 as follows:
1140-1500-2009-51000 Salary $4,696.80
1140-1500-2009-52000 Benefits $1,425.27
1140-1500-2009-53000 Travel $354.00
1140-1500-2009-54000 Operation $2,859.26
1140-1500-2009-55000 Capital $5,854.67
Total $15,190.00
To appropriate receipts for the month of May 2009. (Document Received)
4.3 Discussion and possible action on Resolution CCLF 16-09: Cash fund appropriation for
County Clerk Lien Fee Fund 1150 as follows:
1150-1700-2009-55000 Capital $9,408.47
To appropriate receipts for the month of May 2009. (Document Received)
4.4 Discussion and possible action on Resolution UCC 14-09: Cash fund appropriation for
County Clerk Uniform Commercial Code Fee Fund 1151 as follows:
1151-1700-2009-54000 Operation $67,963.23
To appropriate receipts for the month of May 2009. (Document Received)
4.5 Discussion and possible action on Resolution CCRP 16-09: Cash fund appropriations for
County Clerk Records Preservation and Management Fund 1152 as follows:
1152-1700-2009-54000 Operation $73,912.71
To appropriate receipts for the month of May 2009. (Document Received)
4.6 Discussion and possible action on Resolution SF 16-09: Cash fund appropriation for
Sheriff Service Fee Fund 1160 as follows:
1160-5100-2009-54000 Operation $200,000.00
1160-5100-2009-55000 Capital $40,281.37
1160-5105-2009-55000 Capital $5,000.00
1160-5160-2009-54000 Operation $20,000.00
1160-5160-2009-55000 Capital $13,826.33
Total $279,107.70
To appropriate interest and miscellaneous receipts for the month of May 2009.
(Document Received)
4.7 Discussion and possible action on Resolution SSR 23-09: Cash fund appropriation for
Sheriff Special Revenue Fund 1161 as follows:
1161-5108-2009-51000 Salary $20,000.00
1161-5108-2009-52000 Benefits $20,000.00
1161-5110-2009-54000 Operation $405,103.87
1161-5111-2009-54000 Operation $125,000.00
1161-5111-2009-55000 Capital $20,362.42
1161-5112-2009-55000 Capital $23,374.23
1161-5115-2009-51000 Salary $5,000.00
1161-5115-2009-52000 Benefits $2,000.00
1161-5146-2009-54000 Operation $200,000.00
Total $820,840.52
To appropriate interest and miscellaneous receipts for the month of May 2009.
(Document Received)
4.8 Discussion and possible action on Resolution AFR 15-09: Cash fund appropriation for
Assessor’s Fee Revolving Fund 1201 as follows:
1201-1300-2009-55000 Capital $1,681.75
To appropriate receipts for the month of May 2009. (Document Received)
4.9 Discussion and possible action on Resolution JPF 14-09: Cash fund appropriation for
Juvenile Probation Fee Fund 1231 as follows:
1231-5200-2009-54000 Operation $3,251.13
To appropriate receipts for the month of May 2009. (Document Received)
4.10 Discussion and possible action on Resolution JWRF 15-09: Cash fund appropriation for
Juvenile Work Restitution Fund 1232 as follows:
1232-5200-2009-54000 Operation $1,667.00
To appropriate receipts for the month of May 2009. (Document Received)
4.11 Discussion and possible action on Resolution JGF 14-09: Cash fund appropriation for
Juvenile Grant Fund 1233 as follows:
1233-5216-2009-51000 Salary $35,000.00
1233-5216-2009-52000 Benefits $25,000.00
1233-5216-2009-53000 Travel $10,000.00
1233-5216-2009-54000 Operation $20,196.00
1233-5216-2009-55000 Capital $10,000.00
1233-5217-2009-54000 Operation $425.00
Total $100,621.00
To appropriate grant receipts for the month of May 2009. (Document Received)
4.12 Discussion and possible action on Resolution PC 14-09: Cash fund appropriations for
Planning Commission Fee Fund 1240 as follows:
1240-3000-2009-51000 Salary $10,000.00
1240-3000-2009-52000 Benefits $2,934.15
Total $12,934.15
To appropriate fee receipts for the month of May 2009. (Document Received)
4.13 Discussion and possible action on Resolution EMF 7-09: Cash fund appropriations for Emergency Management Fund 1251 as follows:
1251-5500-2009-55000 Capital $14,159.25
To appropriate fee receipts for the month of May 2009. (Document Received)
4.14 Discussion and possible action on Resolution CSF 18-09: Cash fund appropriations for
Community Service Fee Fund 1260 as follows:
1260-3100-2009-51000 Salary $900.00
1260-3100-2009-52000 Benefits $900.00
1260-3105-2009-54000 Operation $5,876.00
Total $7,676.00
To appropriate fee receipts for the month of May 2009. (Document Received)
4.15 Discussion and possible action on Resolution SENT 16-09: Cash fund appropriations for
Community Sentencing Fund 1270 as follows:
1270-3110-2009-51000 Salary $9,965.12
1270-3110-2009-52000 Benefits $3,920.70
1270-3110-2009-53000 Travel $490.08
1270-3110-2009-54000 Operation $1,470.27
1270-3110-2009-55000 Capital $490.00
Total $16,336.17
To appropriate fee receipts for the month of May 2009. (Document Received)
4.16 Discussion and possible action on Resolution DCF 15-09: Cash fund appropriations for
Drug Court Fund 1280 as follows:
1280-3150-2009-51000 Salary $45,687.50
To appropriate fee receipts for the month of May 2009. (Document Received)
4.17 Discussion and possible action on Resolution MHCF 4-09: Establish the Mental Health
Court Fund 1282 and appropriate cash fund as follows:
1282-3160-2009-54000 Operation $2,500.00
To appropriate fee receipts for the month of May 2009. (Document Received)
4.18 Discussion and possible action on Resolution CIR 13-09: Cash fund appropriation for
Capital Improvement- Regular Fund 2010 as follows:
2010-1200-2009-55000 Capital $151.87
To appropriate interest receipts for the month of May 2009. (Document Received)
4.19 Discussion and possible action on Resolution CIT 12-09: Cash fund appropriation for
Capital Improvement- Tinker Fund 2030 as follows:
2030-1200-2009-55000 Capital $2.57
To appropriate interest receipts for the month of May 2009. (Document Received)
4.20 Discussion and possible action on Resolution CB 17-09: Cash fund appropriation for
County Bonds 2008, 2032 as follows:
2032-0001-2009-54000 Operation $1.42
2032-1203-2009-55000 Capital $154.23
2032-1204-2009-55000 Capital $384.62
2032-1205-2009-55000 Capital $703.38
2032-1206-2009-55000 Capital $2,307.42
2032-1207-2009-54000 Operation $50,742.59
Total $54,293.66
To appropriate Interest and sale of material receipts for the month of May 2009. (Document Received)
4.21 Discussion and possible action on Resolution JF 11-09: Cash fund appropriation for Jail Facility Fund 2040 as follows:
2040-5100-2009-55000 Capital $398.56
To appropriate receipts for the month of May 2009. (Document Received.)
4.22 Discussion and possible action on Resolution SOPP 13-09: Cash fund appropriation for
Sale of Property Proceeds 2050 as follows:
2050-1200-2009-55000 Capital $1.94
To appropriate interest receipts for the month of May 2009. (Document Received)
4.23 Discussion and possible action on Resolution EB 24-09: Cash fund appropriation for
Employee Benefits 4010 as follows:
4010-0001-2009-54000 Operation $85,196.19
appropriate balance of receipts for the month of May 2009. (Document Received)
4.24 Discussion and possible action on Resolution EB 25-09: Cash fund appropriation for
Employee Benefits 4010-0001-2009-54000 in the amount of $950,000.00. To
appropriate miscellaneous receipts for the month of June contingent upon funds
becoming available on June 30, 2009. (Document Received)
4.25 Discussion and possible action on Resolution WC 13-09: Cash fund appropriation for
Worker’s Compensation Fund 4020 as follows:
4020-0001-2009-54000 Operation $765.98
To appropriate receipts for the month of May 2009. (Document Received)
4.26 Discussion and possible action on Resolution LL 14-09: Cash fund appropriations for
Law Library Fund 6010 as follows:
6010-0001-2009-51000 Salary $10,000.00
6010-0001-2009-52000 Benefits $3,500.00
6010-0001-2009-54000 Operation $32,380.58
Total $45,880.58
To appropriate receipts for the month of May 2009. (Document Received)
5. GENERAL
FUND TRANSFERS
5.1 Discussion and possible action on Resolution GF 51-09: Transfer of General Fund appropriations for Juvenile Bureau 5200 in the amount of $25,000.00 as follows:
From 1001-5200-2009-51000 Salary $15,000.00
From 1001-5200-2009-53000 Travel $10,000.00
Total $25,000.00
To 1001-5200-2009-54000 Operation $25,000.00
Transfer is necessary to fulfill the expenditure needs for the operating account for the remainder of the fiscal year. (Document Received)
5.2 Discussion and possible action on Resolution GF 52-09: Transfer of General Fund appropriations for Election Board 2500 in the amount of $3,350.00 as follows:
From 1001-2500-2009-54000 Operation $3,350.00
To 1001-2500-2009-55000 Capital $3,350.00
Transfer is necessary to replace broken office equipment. (Document Received)
5.3 Discussion and possible action on Resolution
GF 53-09: Transfer of General Fund appropriations for
From 1001-2400-2009-51000 Salary $2,000.00
To 1001-2400-2009-55000 Capital $2,000.00
Transfer is necessary to purchase new office equipment to replace old equipment. (Document Received)
5.4 Discussion and possible action on Resolution GF 54-09: Transfer of General Fund appropriations for Planning Commission 3000 in the amount of $5,625.03 as follows:
From 1001-3000-2009-54000 Operations $5,625.03
To 1001-3000-2009-51000 Salary $3,815.00
To 1001-3000-2009-52000 Benefits $1,810.03
Total $5,625.03
Transfer is necessary to pay salaries for the month of June 2009. (Document Received)
5.5 Discussion and possible action on Resolution GF 55-09: Transfer of General Fund appropriations for District No. 2, 9200 in the amount of $16,350.00 as follows:
From 1001-9200-2009-53000 Travel $2,000.00
From 1001-9200-2009-54000 Operation $14,350.00
Total $16,350.00
To 1001-9200-2009-51000 Salary $8,700.00
To 1001-9200-2009-52000 Benefits $7,650.00
Total $16,350.00
Transfer is necessary to pay salaries and unemployment for the month of June 2009. (Document Received)
5.6 Discussion and possible action on Resolution GF 57-09: Transfer of General Fund appropriations for District No. 3, 9300 in the amount of $3,353.17 as follows:
From 1001-9300-2009-52000 Benefits $.22
From 1001-9300-2009-53000 Travel $3,352.95
Total $3,353.17
To 1001-9300-2009-54000 Operation $3,353.17
Transfer is necessary for expenses in the operation account for the remainder of the fiscal year. (Document Received)
5.7 Discussion and possible action on Resolution
GF 58-09: Transfer of General Fund appropriations for
From 1001-5100-2009-51000 Salary $196,294.90
From 1001-5100-2009-52000 Benefits $71,813.75
Total $268,108.65
To 1001-5100-2009-54000 Operation $268,108.65
Transfer is necessary to meet the June 2009 Inmate medical payment within the operation account of the General Fund. (Document Received)
5.8 Discussion and possible action on Resolution GF 59-09: Transfer of General Fund appropriations for Juvenile Bureau 5200 in the amount of $500.00 as follows:
From 1001-5200-2009-55000 Capital $500.00
To 1001-5200-2009-52000 Benefits 500.00
Transfer is necessary to complete the fiscal year in the Benefits account. (Document Received)
5.9 Discussion and possible action on Resolution GF 60-09: Transfer of General Fund appropriations for Assessor-Regular 1300 in the amount of $2,400.00 as follows:
From 1001-1300-2009-51000 Salary $1,200.00
From 1001-1300-2009-52000 Benefits $1,200.00
Total $2,400.00
To 1001-1300-2009-55000 Capital $2,400.00
Transfer is necessary to purchase office furniture. (Document Received)
5.10 Discussion and possible action on Resolution GF 61-09: Transfer of General Fund appropriations for Assessor-Revaluation 1400 in the amount of $6,000.00 as follows:
From 1001-1400-2009-51000 Salary $6,000.00
To 1001-1400-2009-53000 Travel $6,000.00
Transfer is necessary to pay expenses for the monthly mileage for the employees. (Document Received)
6. SPECIAL
REVENUE TRANSFERS
6.1 Discussion and possible action on Resolution JGF 15-09: Transfer of appropriations for Juvenile Grant Fund in the amount of $168.39 as follows:
From 1233-5211-2009-52000 Benefits $31.84
From 1233-5212-2009-51000 Salary $8.00
From 1233-5212-2009-52000 Benefits $99.86
From 1233-5213-2009-52000 Benefits $20.34
From 1233-5214-2009-52000 Benefits $8.35
Total $168.39
To 1233-5211-2009-54000 Operation $31.84
To 1233-5212-2009-54000 Operation $107.86
To 1233-5213-2009-54000 Operation $20.34
To 1233-5214-2009-54000 Operation $8.35
Total $168.39
Transfer is necessary to complete the separation action of Oklahoma County CASA from the Oklahoma County Juvenile Bureau. (Document Received)
6.2 Discussion and possible action on Resolution SSR 24-09: Transfer of appropriations for Sheriff Special Revenue Fund 1161 in the amount of $31,424.36 as follows:
From 1161-5112-2009-54000 Operation $30,000.00
From 1161-5129-2009-53000 Travel $1,424.36
Total $31,424.36
To 1161-5112-2009-55000 Capital $30,000.00
To 1161-5129-2009-54000 Operation $1,424.36
Total $31,424.36
Transfer is to cover capital equipment cost and to cover TRIAD operation expenses. (Document Received)
End of Consent Docket
7.
Discussion and possible action on Resolution
GF 56-09: Transfer of General Fund appropriations from TGA 6100 to
From 1001-6100-2009-51000 Salary $23,000.00
From 1001-6100-2009-53000 Travel $3,000.00
From 1001-6100-2009-54000 Operation $33,000.00
Total $59,000.00
To 1001-5200-2009-54000 Operation $59,000.00
Transfer is necessary to pay utilities
at the
8. Discussion and possible action regarding AFLAC supplement policies for active employees. Request for presentation by Clyde Moore, Agent for AFLAC.
9.
Discussion and possible action regarding solution
to
10.
Discussion and possible action to choose Oklahoma
County’s Stop Loss carrier for the 2009-10 fiscal
year. This item requested by Carolynn
Caudill,
11.
Discussion and possible action concerning advance
funding of the Medical Reimbursement Flexible Spending Accounts. This item requested by Carolynn Caudill,
12. Discussion and possible action to approve the Oklahoma County Flexible Benefit Summary Plan Description document. Effective July 1, 2009. This item requested by Carolynn Caudill, Oklahoma County Clerk and Secretary to the Board. Approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
13.
Discussion and possible action regarding the 2009 Plan
Performance Analysis and the approval of the 2009-2010
Administrative Services Contract Renewal with
Exhibit A. Exhibit A-1 Utilization
Management Services Mutual Assurance Advantage, Exhibit B, Exhibit C and
Exhibit D-Business Associate Agreement between Mutual Assurance Administrator’s
Inc., (MAA) and the County of Oklahoma County to be effective July 1,
2009. Requisition No. _________ has
been issued to Mutual Assurance Administrators, Inc., in the amount of $_______
from Employee Benefits Fund 4010 contingent upon encumbrance of funds. This item requested by Carolynn Caudill,
14.
Discussion and possible action to approve the Cafeteria
Plan Service Agreement between Mutual Assurance
Administrators, Inc., and the County of Oklahoma County, effective July 1,
2009.
15.
Discussion and possible action to approve the Amendment
to the Payor Services Agreement between First Health Group Corp. (“First
Health”) and Board of County Commissioners, effective July 1, 2009. This item requested by Carolynn Caudill,
16. Discussion and possible action regarding consolidation of off site records storage needs for all elected officials. This item requested by Patricia Presley, Court Clerk. This item is to be reoccurring for updates every month.
17.
Discussion and possible action regarding the Monthly
Financial Report to be presented by Danny Lambert,
18. Executive Session for the purpose of discussing the following:
A. Pursuant to Title 25 O. S. § 307 (B)(4), discussion regarding confidential
communications between the Board and its attorney concerning a pending investigation, claim, or action of Jeanne Mikula, because the Board with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
B. Pursuant to Title 25 O. S. § 307 (B)(4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Michael DeSteiguer, because the Board with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
C. Pursuant to Title
25 O.S. §307 (B)(4), discussion regarding confidential communications between
the Board and its attorney concerning a pending investigation, claim, or action
of Debbie St. Clair, because the Board, with the advice of its attorney,
has determined that disclosure would seriously impair the ability of the Board
to process the claim or conduct a pending investigation, litigation, or
proceeding in the public interest.
19. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Jeanne Mikula.
20. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Michael DeSteiguer.
21. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Debbie St. Clair.
Items
Added After Distribution of Draft Agenda
22. Discussion and possible action on Resolution GF 62-09: Transfer of General Fund appropriations for Public Defender 2300 in the amount of $2,500.00 as follows:
From 1001-2300-2009-54000 Operation $2,500.00
To 1001-2300-2009-55000 Capital $2,500.00
Transfer is necessary to pay expenses in the capital account for the remainder of the fiscal year. (Document Received)
23. Discussion and possible action on Resolution GF 63-09: Transfer of General Fund appropriations for Facilities Management 2801 in the amount of $9,000.00 as follows:
From 1001-2801-2009-54000 Operation $9,000.00
To 1001-2801-2009-55000 Capital $9,000.00
Transfer is necessary to purchase a fork lift.
End
of Added Items
24.
Board
Comments/ Comments from the Elected Officials.
25. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
26. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
27. Adjourn the meeting at until the next meeting.
NAME
OF PERSON REPORTING: CAROLYNN CAUDILL,
TITLE:
SECRETARY TO THE
SIGNATURE: CAROLYNN CAUDILL, BY Deputy DEPUTY