REGULAR MEETING
320 Robert S. Kerr
10:00 a.m., Thursday, July
16, 2009
1. Call meeting to order.
2. Notice of the meeting was properly posted Wednesday, July 15, 2009.
3. Discussion and possible action to approve the minutes of the Special meeting dated Thursday, June 25, 2009 and the Regular meeting dated Wednesday, July 1, 2009.
The following items, No. 4 through 30
are Consent Items and are routine in nature:
CASH FUND
APPROPRIATIONS
4. Discussion and possible action on Resolution HWY 2-10: Cash fund appropriation for Highway Cash 1110 as follows:
9100 9200 9300 Total
1110-51000 Salary $110,000.00 $175,000.00 $150,333.46 $435,333.46
1110-52000 Benefits $40,000.00 $64,000.00 $47,087.47 $151,087.47
1110-53000 Travel $3,000.00 $0.00 $0.00 $3,000.00
1110-54000 Operation $168,663.81 $89,122.44 $138,677.36 $396,463.61
1110-55000 Capital $10,000.00 $0.00 $0.00 $10,000.00
1110-9101-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9102-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9205-55000 Capital $0.00 $17,269.60 $0.00 $17,269.60
1110-9206-54000 Operation $0.00 $0.00 $0.00 $0.00
Total $331,663.81 $345,392.04 $336,098.29 $1,013,154.14
To appropriate miscellaneous and Tax Commission receipts for the month of June 2009 as follows
(Document Received):
Misc. Receipts Tax Collections
Reimb Gas & Fuel D-1 $538.03 Special Fuel Tax $40.86
Reimb Gas & Fuel D-2 $0.00 Veh Coll for Rds /w CRIRF$381,162.89
Reimb Gas & Fuel D-3 $898.27
Reimb Parts & Serv Repair D-1 $0.00 Interest $4,167.51
Reimb Parts & Serv Repair D-2 $174.32 Sub Total $958,811.71
Reimb Auction Proceeds D-1 $10,920.27
Reimb Auction Proceeds D-3 $14,599.63
Misc. Reg. Interstate Billing D-1 $601.61
City
of
Bureau of Indian Affairs D-2 $15,823.50
City of OKC D-2 $6,339.97
Pottawatomie County D-2 $1,615.08
Miscellaneous Receipts Total $54,342.43 Total Receipts $1,013,154.14
5. Discussion and possible action on Resolution TMF 2-10: Cash fund appropriation for
Treasurer’s Mortgage Tax Fee Fund 1140 as follows:
1140-1500-2010-51000 Salary $5,228.63
1140-1500-2010-52000 Benefits $1,586.66
1140-1500-2010-53000 Travel $394.09
1140-1500-2010-54000 Operation $3,183.02
1140-1500-2010-55000 Capital $6,517.60
Total $16,910.00
To appropriate receipts for the month of June 2009. (Document Received)
6. Discussion and possible action on Resolution CCLF 2-10: Cash fund appropriation for
County Clerk Lien Fee Fund 1150 as follows:
1150-1700-2010-51000 Salary $9,787.12
To appropriate receipts for the month of June 2009. (Document Received)
7. Discussion and possible action on Resolution UCC 2-10: Cash fund appropriation for
County Clerk Uniform Commercial Code Fee Fund 1151 as follows:
1151-1700-2010-54000 Operation $53,960.24
To appropriate receipts for the month of June 2009. (Document Received)
8. Discussion and possible action on Resolution CCRP 2-10: Cash fund appropriations for
County Clerk Records Preservation and Management Fund 1152 as follows:
1152-1700-2010-52000 Benefits $3,300.00
1152-1700-2010-54000 Operation $66,082.54
Total $69,382.54
To appropriate receipts for the month of June 2009. (Document Received)
9. Discussion and possible action on Resolution SF 2-10: Cash fund appropriation for
Sheriff Service Fee Fund 1160 as follows:
1160-5100-2010-51000 Salary $25,000.00
1160-5100-2010-52000 Benefits $10,000.00
1160-5100-2010-53000 Travel $30,000.00
1160-5100-2010-54000 Operation $30,000.00
1160-5100-2010-55000 Capital $95,000.00
1160-5105-2010-54000 Operation $59,821.20
1160-5160-2010-54000 Operation $10,000.00
1160-5160-2010-55000 Capital $6,455.80
Total $266,277.00
To appropriate interest and miscellaneous receipts for the month of June 2009.
(Document Received)
10. Discussion and possible action on Resolution SSR 2-10: Cash fund appropriation for
Sheriff Special Revenue Fund 1161 as follows:
1161-5108-2010-54000 Operation $175,000.00
1161-5108-2010-55000 Capital $50,000.00
1161-5110-2010-54000 Operation $100,645.50
1161-5110-2010-55000 Capital $400,000.00
1161-5111-2010-54000 Operation $162,900.53
1161-5112-2010-55000 Capital $55.00
1161-5115-2010-51000 Salary $65,000.00
1161-5115-2010-52000 Benefits $15,000.00
1161-5145-2010-54000 Operation $250.00
1161-5146-2010-54000 Operation $120,000.00
Total $1,088,851.03
To appropriate interest and miscellaneous receipts for the month of June 2009.
(Document Received)
11. Discussion and possible action on Resolution AFR 2-10: Cash fund appropriation for
Assessor’s Fee Revolving Fund 1201 as follows:
1201-1300-2010-55000 Capital $59,478.94
To appropriate receipts for the month of June 2009. (Document Received)
12. Discussion and possible action on Resolution JPF 2-10: Cash fund appropriation for
Juvenile Probation Fee Fund 1231 as follows:
1231-5200-2010-54000 Operation $3,986.00
To appropriate receipts for the month of June 2009. (Document Received)
13. Discussion and possible action on Resolution JWRF 2-10: Cash fund appropriation for
Juvenile Work Restitution Fund 1232 as follows:
1232-5200-2010-54000 Operation $2,170.00
To appropriate receipts for the month of June 2009. (Document Received)
14. Discussion and possible action on Resolution JGF 2-10: Cash fund appropriation for
Juvenile Grant Fund 1233 as follows:
1233-5217-2010-54000 Operation $340.00
To appropriate grant receipts for the month of June 2009. (Document Received)
15. Discussion and possible action on Resolution PC 2-10: Cash fund appropriations for
Planning Commission Fee Fund 1240 as follows:
1240-3000-2010-54000 Operation $20,000.00
1240-3000-2010-53000 Travel $2,983.15
Total $22,983.15
To appropriate fee receipts for the month of June 2009. (Document Received)
16. Discussion and possible action on Resolution CSF 2-10: Cash fund appropriations for
Community Service Fee Fund 1260 as follows:
1260-3100-2010-51000 Salary $1,130.00
1260-3100-2010-52000 Benefits $1,000.00
1260-3105-2010-54000 Operation $8,358.00
Total $10,488.00
To appropriate fee receipts for the month of June 2009. (Document Received)
17. Discussion and possible action on Resolution SENT 2-10: Cash fund appropriations for
Community Sentencing Fund 1270 as follows:
1270-3110-2010-51000 Salary $54,299.66
1270-3110-2010-52000 Benefits $21,363.80
1270-3110-2010-53000 Travel $2,670.48
1270-3110-2010-54000 Operation $8,011.41
1270-3110-2010-55000 Capital $2,670.48
Total $89,015.83
To appropriate fee receipts for the month of June 2009. (Document Received)
18. Discussion and possible action on Resolution MHCF 2-10: Establish the Mental Health
Court Fund 1282 and appropriate cash fund as follows:
1282-3160-2010-54000 Operation $2,500.00
To appropriate fee receipts for the month of June 2009. (Document Received)
19. Discussion and possible action on Resolution CIR 2-10: Cash fund appropriation for
Capital Improvement- Regular Fund 2010 as follows:
2010-1200-2010-55000 Capital $135.61
To appropriate interest receipts for the month of June 2009. (Document Received)
20. Discussion and possible action on Resolution CIT 2-10: Cash fund appropriation for
Capital Improvement- Tinker Fund 2030 as follows:
2030-1200-2010-55000 Capital $2.29
To appropriate interest receipts for the month of June 2009. (Document Received)
21. Discussion and possible action on Resolution TCF 2-10: Cash fund appropriation for
Tinker Clearing 2002 – Fund 2031 as follows:
2031-1202-2010-55000 Capital $20,410.80
To appropriate interest receipts for the month of June 2009. (Document Received)
22. Discussion and possible action on Resolution CB 2-10: Cash fund appropriation for
County Bonds 2008, Fund 2032 as follows:
2032-0001-2010-54000 Operation $1.47
2032-1203-2010-55000 Capital $159.61
2032-1204-2010-55000 Capital $398.05
2032-1205-2010-55000 Capital $727.95
2032-1206-2010-55000 Capital $2,388.01
2032-1207-2010-54000 Operation $75,342.95
Total $79,018.04
To appropriate interest and sale of material receipts for the month of June 2009. (Document Received)
23. Discussion and possible action on Resolution SOPP 2-10: Cash fund appropriation for
Sale of Property Proceeds 2050 as follows:
2050-1200-2010-55000 Capital $1.75
To appropriate interest receipts for the month of June 2009. (Document Received)
24. Discussion and possible action on Resolution EB 2-10: Cash fund appropriation for
Employee Benefits 4010 as follows:
4010-0001-2010-54000 Operation $129,963.63
To appropriate balance of receipts for the month of June 2009. (Document Received)
25. Discussion and possible action on Resolution EB 3-10: Cash fund appropriation for
Employee Benefits 4010-0001-2010-54000 in the amount of $950,000.00. To appropriate
miscellaneous receipts for the month of July contingent upon funds to be posted on July
31, 2009.
26. Discussion and possible action on Resolution WC 2-10: Cash fund appropriation for
Worker’s Compensation Fund 4020 as follows:
4020-0001-2010-54000 Operation $754.12
To appropriate receipts for the month of June 2009. (Document Received)
27. Discussion and possible action on Resolution LL 2-10: Cash fund appropriations for
Law Library Fund 6010 as follows:
6010-0001-2010-51000 Salary $8,650.00
6010-0001-2010-52000 Benefits $2,000.00
6010-0001-2010-54000 Operation $32,629.66
6010-0001-2010-55000 Capital $1,000.00
Total $44,279.66
To appropriate receipts for the month of June 2009. (Document Received)
GENERAL
FUND TRANSFERS
28. Discussion and possible action on Resolution GF 3-10: Transfer of appropriations for General Fund in the amount of $210,639.59 as follows:
From 1001-5100-2010-51000 Salary $210,639.59
To 1001-5100-2010-55000 Capital $210,639.59
Transfer is necessary to transfer previous fiscal year 2008 SCAAP funds into Capital
account that are being held in reserve until September 2009 Budget Board review. Funds
will be used for Camera Project within Detention Facility. (Document Received)
SPECIAL
REVENUE TRANSFERS
29. Discussion and possible action on Resolution HWY 18-09: Transfer of appropriations for Highway Cash Dist. No. 1, 9100 in the amount of $10.00 as follows:
From 1110-9100-2009-55000 Capital $10.00
To 1110-9100-2009-53000 Travel $10.00
Transfer is necessary to cover additional cost for a training seminar above the original
amount encumbered. (Document Received)
30. Discussion and possible action on Resolution SENT 17-09: Transfer of appropriations for Community Sentencing Fund 3110 in the amount of $1,300.77 as follows:
From 1270-3110-2009-52000 Benefits $503.77
From 1270-3110-2009-54000 Operation $797.00
Total $1,300.77
To 1270-3110-2009-53000 Travel $1,300.77
Transfer is necessary to cover shortage in travel account to pay for June expenses.
(Document Received)
End of Consent Docket
31.
Discussion and possible action regarding the
Mutual Assurance Administrators claims spike at the end of the fiscal
year.
32.
Discussion and possible action regarding solution
to
33. Discussion and possible action regarding consolidation of off site records storage needs for all elected officials. This item requested by Patricia Presley, Court Clerk. This item is to be reoccurring for updates every month.
34.
Discussion and possible action regarding the Monthly
Financial Report to be presented by Danny Lambert,
35.
Board
Comments/ Comments from the Elected Officials.
36. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
37. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
39. Adjourn the meeting at until the next meeting.
NAME
OF PERSON REPORTING: CAROLYNN CAUDILL,
TITLE:
SECRETARY TO THE
SIGNATURE: CAROLYNN CAUDILL, BY Deputy DEPUTY