REGULAR MEETING
320 Robert S. Kerr
10:00 a.m., Thursday,
August 20, 2009
1. Call meeting to order.
2. Notice of the meeting was properly posted Wednesday, August 19, 2009.
3. Discussion and possible action to approve the minutes of the Regular meeting dated July 16, 2009 and the Special meeting dated Thursday, July 30, 2009.
The following
items, No. 4 through 34 are Consent Items and are routine in nature:
CASH FUND APPROPRIATIONS
4.
Discussion and possible action on
9100 9200 9300 Total
1110-51000 Salary $120,000.00 $175,000.00 $112,777.96 $407,777.96
1110-52000 Benefits $0.00 $64,000.00 $41,173.51 $105,173.51
1110-53000 Travel $0.00 $0.00 $0.00 $0.00
1110-54000 Operation $210,262.28 $261,559.95 $248,488.98 $720,311.21
1110-55000 Capital $40,000.00 $0.00 $20,000.00 $60,000.00
1110-9101-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9102-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9205-55000 Capital $0.00 $26,344.74 $0.00 $26,344.74
1110-9206-54000 Operation $0.00 $0.00 $0.00 $0.00
Total $370,262.28 $526,904.69 $422,440.45 $1,319,607.42
To appropriate miscellaneous and Tax Commission receipts for the month of July 2009 as follows
(Document Received):
Misc. Receipts Tax Collections
Reimb Gas & Fuel D-1 $1,703.24 Special Fuel Tax $29.43
Reimb Gas & Fuel D-2 $459.73 Veh Coll for Rds /w CRIRF$433,846.76
Reimb Gas & Fuel D-3 $1,696.99
Reimb Parts & Serv Repair D-1 $692.28 Interest $4,664.61
Reimb Parts & Serv Repair D-2 $822.13 Sub Total $952,260.73
Reimb Parts & Serv Repair D-3 $897.93
Reimb from General Fund D-1 $17,710.46
Reimb FEMA-Nat Dis D-1 $1,433.91
Reimb FEMA-Nat Dis D-3 $66,894.75
OSU Training Reimb D-1 $2,025.00
Metro Parking Sign Reimb D-3 $409.68
City of OKC D-2 $10,728.26
City
of
City
of
City
of
ACCO Cir Eng Dist#5 D-2 $19,047.00
MWC/Del City Schools D-1 $28,196.96
Pottawatomi County D-2 $1,283.49
Rob Harwell Vehicle Rep D-3 $960.65
ACOG FHWA Grant Reim.D-3 $25,248.00
Miscellaneous Receipts Total $367,346.69 Total Receipts $1,319,607.42
5. Discussion and possible action on Resolution TMF 3-10: Cash fund appropriation for
Treasurer’s Mortgage Tax Fee Fund 1140 as follows:
1140-1500-2010-51000 Salary $4,894.70
1140-1500-2010-52000 Benefits $1,485.32
1140-1500-2010-53000 Travel $368.92
1140-1500-2010-54000 Operation $2,979.72
1140-1500-2010-55000 Capital $6,101.34
Total $15,830.00
To appropriate receipts for the month of July 2009. (Document Received)
6. Discussion and possible action on Resolution CCLF 3-10: Cash fund appropriation for
County Clerk Lien Fee Fund 1150 as follows:
1150-1700-2010-51000 Salary $7,695.32
1150-1700-2010-52000 Benefits $1,000.00
Total $8,695.32
To appropriate receipts for the month of July 2009. (Document Received)
7. Discussion and possible action on Resolution UCC 3-10: Cash fund appropriation for
County Clerk Uniform Commercial Code Fee Fund 1151 as follows:
1151-1700-2010-52000 Benefits $5,000.00
1151-1700-2010-54000 Operation $69,524.36
Total $74,524.36
To appropriate receipts for the month of July 2009. (Document Received)
8. Discussion and possible action on Resolution CCRP 3-10: Cash fund appropriations for
County Clerk Records Preservation and Management Fund 1152 as follows:
1152-1700-2010-51000 Salary $20,000.00
1152-1700-2010-52000 Benefits $7,400.00
1152-1700-2010-54000 Operation $54,230.53
Total $81,630.53
To appropriate receipts for the month
of July 2009. (Document Received)
9. Discussion and possible action on Resolution SF 3-10: Cash fund appropriation for
Sheriff Service Fee Fund 1160 as follows:
1160-5100-2010-53000 Travel $29432.21
1160-5100-2010-54000 Operation $75,000.00
1160-5105-2010-54000 Operation $125,000.00
1160-5160-2010-54000 Operation $6,897.97
1160-5160-2010-55000 Capital $10,000.00
Total $246,330.16
To appropriate interest and miscellaneous receipts for the month of July 2009.
(Document Received)
10. Discussion and possible action on Resolution SSR 4-10: Cash fund appropriation for
Sheriff Special Revenue Fund 1161 as follows:
1161-5108-2010-54000 Operation $75,000.00
1161-5110-2010-54000 Operation $100,000.00
1161-5111-2010-54000 Operation $148,144.27
1161-5112-2010-55000 Capital $16,820.07
1161-5146-2010-54000 Operation $20,425.53
1161-5169-2010-55000 Capital $14,913.50
1161-5171-2010-55000 Capital $28,750.00
1161-5172-2010-54000 Operation $67,830.00
Total $471,883.37
To appropriate interest and miscellaneous receipts for the month of July 2009.
(Document Received)
11. Discussion and possible action on Resolution AFR 3-10: Cash fund appropriation for
Assessor’s Fee Revolving Fund 1201 as follows:
1201-1300-2010-55000 Capital $2,805.00
To appropriate receipts for the month of July 2009. (Document Received)
12. Discussion and possible action on Resolution JPF 3-10: Cash fund appropriation for
Juvenile Probation Fee Fund 1231 as follows:
1231-5200-2010-54000 Operation $3,397.60
To appropriate receipts for the month of July 2009. (Document Received)
13. Discussion and possible action on Resolution JWRF 3-10: Cash fund appropriation for
Juvenile Work Restitution Fund 1232 as follows:
1232-5200-2010-54000 Operation $1,975.00
To appropriate receipts for the month of July 2009. (Document Received)
14. Discussion and possible action on Resolution JGF 3-10: Cash fund appropriation for
Juvenile Grant Fund 1233 as follows:
1233-5217-2010-54000 Operation $450.00
To appropriate grant receipts for the month of July 2009. (Document Received)
15. Discussion and possible action on Resolution PC 3-10: Cash fund appropriations for
Planning Commission Fee Fund 1240 as follows:
1240-3000-2010-51000 Salary $10,000.00
1240-3000-2010-52000 Benefits $5,062.00
1240-3000-2010-53000 Travel $4,000.00
Total $19,062.30
To appropriate fee receipts for the month of July 2009. (Document Received)
16. Discussion and possible action on Resolution LEPC 2-10: Cash fund appropriations for
Local Emergency Plan Commission Fund 1250 as follows:
1250-5550-2010-54000 Operating $2,000.00
To appropriate fee receipts for the month of July 2009. (Document Received)
17. Discussion and possible action on Resolution CSF 3-10: Cash fund appropriations for
Community Service Fee Fund 1260 as follows:
1260-3100-2010-51000 Salary $1,161.00
1260-3100-2010-52000 Benefits $1,161.00
1260-3105-2010-51000 Salary $5,000.00
1260-3105-2010-52000 Benefits $5,000.00
Total $12,322.00
To appropriate fee receipts for the month of July 2009. (Document Received)
18. Discussion and possible action on Resolution SENT 3-10: Cash fund appropriations for
Community Sentencing Fund 1270 as follows:
1270-3110-2010-51000 Salary $49,383.58
1270-3110-2010-52000 Benefits $19,429.60
1270-3110-2010-53000 Travel $2,428.70
1270-3110-2010-54000 Operation $7,286.11
1270-3110-2010-55000 Capital $2,428.70
Total $80,956.69
To appropriate fee receipts for the month of July 2009. (Document Received)
19. Discussion and possible action on Resolution DCF 2-10: Cash fund appropriation for
Drug Court Fund 1280 and appropriate cash fund as follows:
1280-3150-2010-51000 Salary $45,687.50
To appropriate fee receipts for the month of July 2009. (Document Received)
20. Discussion and possible action on Resolution CIR 3-10: Cash fund appropriation for
Capital Improvement- Regular Fund 2010 as follows:
2010-1200-2010-55000 Capital $93.50
To appropriate interest receipts for the month of July 2009. (Document Received)
21. Discussion and possible action on Resolution CIT 3-10: Cash fund appropriation for
Capital Improvement- Tinker Fund 2030 as follows:
2030-1200-2010-55000 Capital $1.60
To appropriate interest receipts for the month of July 2009. (Document Received)
22. Discussion and possible action on Resolution TCF 3-10: Cash fund appropriation for
Tinker Clearing 2002 – Fund 2031 as follows:
2031-1202-2010-55000 Capital $631.07
To appropriate interest receipts for the month of July 2009. (Document Received)
23. Discussion and possible action on Resolution CB 3-10: Cash fund appropriation for
County Bonds 2008, Fund 2032 as follows:
2032-0001-2010-54000 Operation $15.77
2032-1203-2010-55000 Capital $1,965.94
2032-1204-2010-55000 Capital $6,342.28
2032-1205-2010-55000 Capital $7,791.04
2032-1206-2010-55000 Capital $26,698.23
2032-1207-2010-54000 Operation $268.29
Total $43,081.55
To appropriate interest and sale of material receipts for the month of July 2009. (Document Received)
24. Discussion and possible action on Resolution SOPP 3-10: Cash fund appropriation for
Sale of Property Proceeds 2050 as follows:
2050-1200-2010-55000 Capital $1.20
To appropriate interest receipts for the month of July 2009. (Document Received)
25. Discussion and possible action on Resolution EB 4-10: Cash fund appropriation for
Employee Benefits 4010 as follows:
4010-0001-2010-54000 Operation $172,294.60
To appropriate balance of receipts for the month of July 2009. (Document Received)
26. Discussion and possible action on Resolution EB 5-10: Cash fund appropriation for
Employee Benefits 4010-0001-2010-54000 in the amount of $950,000.00. To appropriate
miscellaneous receipts for the month of August contingent upon funds to be posted on
August 31, 2009.
27. Discussion and possible action on Resolution WC 3-10: Cash fund appropriation for
Worker’s Compensation Fund 4020 as follows:
4020-0001-2010-54000 Operation $814.43
To appropriate receipts for the month of July 2009. (Document Received)
28. Discussion and possible action on Resolution LL 3-10: Cash fund appropriations for
Law Library Fund 6010 as follows:
6010-0001-2010-51000 Salary $8,000.00
6010-0001-2010-52000 Benefits $3,000.00
6010-0001-2010-54000 Operation $35,420.63
Total $46,420.63
To appropriate receipts for the month of July 2009. (Document Received)
GENERAL
FUND TRANSFERS
29. Discussion and possible action on Resolution GF 69-09: Transfer of appropriations for General Fund in the amount of $176.53 as follows:
From 1001-1100-2009-52000 Benefits $176.53
To 1001-5100-2009-52000 Benefits $176.53
Transfer is necessary to cover payroll correction in July. (Document Received)
SPECIAL
REVENUE TRANSFERS
30. Discussion and possible action on Resolution CCLF 4-10: Transfer of appropriations for County Clerk Lien Fee Fund 1150 in the amount of $20,000.00 as follows:
From 1150-1700-2010-54000 Operation $20,000.00
To 1150-1700-2010-51000 Salary $20,000.00
Transfer is necessary to cover additional expenses in the salary account for the remainder
of the fiscal year. (Document Received)
31. Discussion and possible action on Resolution CCRP 4-10: Transfer of appropriations for County Clerk Records Preservation Fund 1152 in the amount of $400,000.00 as follows:
From 1152-1700-2010-55000 Capital $400,000.00
To 1152-1700-2010-54000 Operation $400,000.00
Transfer is necessary to encumber funds for book preservation project. (Document
Received)
32. Discussion and possible action on Resolution CSF 4-10: Transfer of appropriations for Community Service Fee Fund 1260 in the amount of $6,000.00 as follows:
From 1260-3105-2010-55000 Capital $6,000.00
To 1260-3105-2010-53000 Travel $6,000.00
Transfer is necessary to encumber funds for the Director of Court Services to attend the
National Association of Pretrial Services Conference and to attend the Pro-Tech Training
Conference. (Document Received)
CARRY-OVER APPROPRIATIONS FOR SPECIAL REVENUE FUNDS
33. Discussion and possible action on Resolution SSR 5-10: Carry-over appropriations from Sheriff Special Revenue Fund 1161 in the amount of $283,383.46. To carry forward appropriations from fiscal year 2008-09 to the current fiscal year 2009-10. (Document Received)
34.
Discussion and possible action on
End of Consent Docket
35.
Discussion and possible action regarding a presentation
by Rusti Robinson, Donor Recruitment Representative with the American Red Cross
regarding the establishment of a
36. Discussion and possible action regarding request for new cost centers in the Sheriff’s Special Revenue Fund 1161 in order to track revenues and expenditures generated from 3 new grants as follows:
Grant Award No. 2009-SU-B9-003; Subgrant No. JR09-035; 100% Federal Funded; Amount of Award $14,913.50; Project Name-OSCO Infrastructure Upgrade of VPN. Cost center assigned would be 5169.
Grant
Award No. 2009-SU-B9-003; Subgrant No. JR09-036; 100% Federal Funded; Amount of
Award $28,750.00;
Grant Award No.
2009-SU-B9-003; Subgrant No. JR09-037; 100% Federal Funded; Amount of award
$67,830.00; Project Name-Oklahoma County Mobile Data-FIPS.
37. Discussion and possible action regarding consolidation of off site records storage needs for all elected officials. This item requested by Patricia Presley, Court Clerk. This item is to be reoccurring for updates every month.
38.
Discussion and possible action regarding the Monthly
Financial Report to be presented by Danny Lambert,
39. Discussion and possible action regarding Budget Evaluation Team recommendations for additional supplemental insurance presentations and financial presentations to the Budget Board on behalf of employees of Oklahoma County. This item requested by Ray Vaughn, Chairman of the County Budget Board.
40. Discussion regarding presentation by the Oklahoma Department of Health for H1N1 virus precautions and safety issues for County employees. This item requested by Ray Vaughn, Chairman of the County Budget Board.
41. Executive Session for the purpose of discussing the following:
A Pursuant to Title 25 O.S. §307 (B) (4), discussion regarding confidential communications between the Board and its attorney concerning a pending investigation, claim, or action of Max Edgar, because the Board, with the advice
of its attorney, has determined that disclosure would seriously impair the ability
of the Board to process the claim or conduct a pending investigation, litigation, or
proceeding in the public interest.
1. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Max Edgar.
2.
Board
Comments/ Comments from the Elected Officials.
3. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
4. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
5. Adjourn the meeting at until the next meeting.
NAME
OF PERSON REPORTING: CAROLYNN CAUDILL,
TITLE:
SECRETARY TO THE
SIGNATURE: CAROLYNN CAUDILL, BY Deputy DEPUTY