OKLAHOMA COUNTY BUDGET BOARD

REGULAR MEETING

320 Robert S. Kerr

Conference Room 201

Oklahoma City, Ok  73102

 

AGENDA

 

10:00 a.m., Thursday, November 19, 2009

 

1.                  Call meeting to order.

 

2.                  Notice of the meeting was properly posted Wednesday, November 18, 2009.

 

3.                  Discussion and possible action to approve the minutes of the regular meeting dated Thursday, October 15, 2009 and the special meetings dated Wednesday, October 28, 2009.

 

The following items, No. 4 through 44 are Consent Items and are routine in nature:

 

CASH FUND APPROPRIATIONS

 

4.                  Discussion and possible action on Resolution HWY 8-10: Cash fund appropriation for            Highway Cash 1110 as follows:

9100                  9200            9300                    Total

            1110-51000              Salary           $125,000.00       $150,000.00    $109,099.30       $384,099.30

            1110-52000              Benefits           $40,000.00         $48,000.00      $41,008.11       $129,008.11

            1110-53000              Travel                       $0.00                  $0.00               $0.00                  $0.00

            1110-54000              Operation      $297,872.73         $86,343.72    $447,165.08       $831,381.53

            1110-55000              Capital                     $0.00                  $0.00      $10,000.00         $10,000.00

            1110-9101-54000    Operation                 $0.00                  $0.00               $0.00                  $0.00

            1110-9102-54000    Operation                 $0.00                  $0.00               $0.00                  $0.00

            1110-9205-55000    Capital                     $0.00         $14,965.46               $0.00         $14,965.46

            1110-9206-54000    Operation                 $0.00                  $0.00               $0.00                  $0.00

            Total                                              $462,872.73       $299,309.18    $607,272.49    $1,369,454.40

            To appropriate miscellaneous and Tax Commission receipts for the month of October

            2009 as follows (Document Received):

Misc. Receipts                                                        Tax Collections

Sale of Material D-1                           $1,082.49    Gross Production                     $58,301.59

Sale of Material D-2                                  $0.00    Diesel Fuel Excise Tax           $142,513.03

Sale of Material D-3                                  $0.00    Gasoline Excise Tax               $346,046.96

Reimb Gas & Fuel D-1                          $383.20    Special Fuel Tax                             $79.15

Reimb Gas & Fuel D-2                          $303.16    Veh Coll for Rds /w CRIRF$344,500.93

Reimb Gas & Fuel D-3                       $1,946.05   

Reimb Parts & Serv Repair D-1                $0.00    Interest                                      $3,126.71

Reimb Parts & Serv Repair D-2            $546.36  Sub Total                                $894,568.37

Reimb Parts & Serv Repair D-3         $1,507.20

Refund Overpmt to Vendors D-1           $143.55

Reimb from General Fund D-1          $45,300.00

Circuit Engineering D-3                     $19,047.00

Reimb For CRS-2 Oil  D-2                   $270.21

Luther SD    D-3                            $305,629.78

OK Co Finance Auth    D-1             $87,811.50

City of Choctaw  D-1                       $10,765.53

Choctaw SD   D-1                                $150.00

Miscellaneous Receipts Total          $474,886.03    Total Receipts                    $1,369,454.40

 

5.                  Discussion and possible action on Resolution TMF 7-10: Cash fund appropriation for

            Treasurer’s Mortgage Tax Fee Fund 1140 as follows:

1140-1500-2010-51000                      Salary                                        $4,008.83

1140-1500-2010-52000                      Benefits                                     $1,216.50

1140-1500-2010-53000                      Travel                                           $302.14

1140-1500-2010-54000                      Operation                                  $2,440.44

1140-1500-2010-55000                      Capital                                      $4,997.09

Total                                                                                                    $12,965.00

            To appropriate receipts for the month of October 2009. (Document Received)

 

6.                  Discussion and possible action on Resolution CCLF 9-10: Cash fund appropriation for

            County Clerk Lien Fee Fund 1150 as follows:

1150-1700-2010-55000                      Capital                                      $7,270.02

            To appropriate receipts for the month of October 2009. (Document Received)

 

7.                  Discussion and possible action on Resolution UCC 9-10: Cash fund appropriation for

            County Clerk Uniform Commercial Code Fee Fund 1151 as follows:

1151-1700-2010-51000                      Salary                                      $23,838.00

1151-1700-2010-52000                      Benefits                                   $15,850.00

1151-1700-2010-55000                      Capital                                    $34,663.66

Total                                                                                                   $74,351.66

            To appropriate receipts for the month of October 2009. (Document Received)

 

8.                  Discussion and possible action on Resolution CCRP 9-10: Cash fund appropriations for

            County Clerk Records Preservation and Management Fund 1152 as follows:

1152-1700-2010-51000                      Salary                                      $20,783.00

1152-1700-2010-52000                      Benefits                                     $7,000.00

1152-1700-2010-55000                      Capital                                    $41,344.93

Total                                                                                                   $69,127.93

            To appropriate receipts for the month of October 2009. (Document Received)

 

9.                  Discussion and possible action on Resolution SF 7-10: Cash fund appropriation for

            Sheriff Service Fee Fund 1160 as follows:

1160-5100-2010-51000                      Salary                                      $45,000.00

1160-5100-2010-52000                      Benefits                                   $15,000.00

1160-5100-2010-54000                      Operation                                $41,184.49

1160-5105-2010-54000                      Operation                                $75,000.00

1160-5105-2010-55000                      Capital                                    $40,000.00

1160-5160-2010-54000                      Operation                                  $6,630.69

1160-5160-2010-55000                      Capital                                    $10,000.00

Total                                                                                                 $232,815.18

            To appropriate interest and miscellaneous receipts for the month of October 2009.

            (Document Received)

 

10.              Discussion and possible action on Resolution SSR 8-10: Cash fund appropriation for

            Sheriff Special Revenue Fund 1161 as follows:

            1161-5108-2010-54000                      Operation                                $40,000.00

1161-5110-2010-51000                      Salary                                    $700,000.00

1161-5110-2010-52000                      Benefits                                   $65,204.95

1161-5110-2010-54000                      Operation                              $100,000.00

1161-5111-2010-54000                      Operation                              $131,088.99

1161-5112-2010-54000                      Operation                                $50,000.00

1161-5112-2010-55000                      Capital                                  $382,890.82

1161-5113-2010-54000                      Operation                                  $3,513.35

1161-5146-2010-54000                      Operation                              $160,000.00

Total                                                                                              $1,632,698.11

            To appropriate interest and miscellaneous receipts for the month of October 2009.

            (Document Received)

 

11.              Discussion and possible action on Resolution AFR 6-10: Cash fund appropriation for

            Assessor’s Fee Revolving Fund 1201 as follows:

1201-1300-2010-55000                      Capital                                      $3,673.50

            To appropriate receipts for the month of October 2009. (Document Received)

 

12.              Discussion and possible action on Resolution JPF 7-10: Cash fund appropriation for

            Juvenile Probation Fee Fund 1231 as follows:

1231-5200-2010-54000                   Operation                                  $4,747.12

            To appropriate receipts for the month of October 2009. (Document Received)

 

13.              Discussion and possible action on Resolution JWRF 7-10: Cash fund appropriation for

            Juvenile Work Restitution Fund 1232 as follows:

1232-5200-2010-54000                      Operation                                  $3,848.00

            To appropriate receipts for the month of October 2009. (Document Received)

 

14.              Discussion and possible action on Resolution JGF 7-10: Cash fund appropriation for

            Juvenile Grant Fund 1233 as follows:

1233-5217-2010-54000                         Operation                                  $275.00

            To appropriate grant receipts for the month of October 2009. (Document Received)

 

15.              Discussion and possible action on Resolution PC 7-10: Cash fund appropriations for

            Planning Commission Fee Fund 1240 as follows:

1240-3000-2010-51000                         Salary                                         $10,000.00

1240-3000-2010-52000                         Benefits                                        $2,666.45

Total                                                                                                         $12,666.45

            To appropriate fee receipts for the month of October 2009. (Document Received)

 

16.              Discussion and possible action on Resolution CSF 9-10: Cash fund appropriations for

            Community Service Fee Fund 1260 as follows:

1260-3100-2010-51000                         Salary                                           $1,540.00

1260-3105-2010-54000                         Operation                                     $7,119.00

Total                                                                                                            $8,659.00

            To appropriate fee receipts for the month of October 2009.  (Document Received)

 

17.              Discussion and possible action on Resolution SENT 7-10: Cash fund appropriations for

            Community Sentencing Fund 1270 as follows:

1270-3110-2010-51000                         Salary                                         $12,636.15

1270-3110-2010-52000                         Benefits                                        $4,971.60

1270-3110-2010-53000                         Travel                                              $621.45

1270-3110-2010-54000                         Operation                                     $1,864.35

1270-3110-2010-55000                         Capital                                            $621.45                     

Total                                                                                                         $20,715.00                     

            To appropriate fee receipts for the month of October 2009. (Document Received)

 

18.              Discussion and possible action on Resolution DCF 7-10: Cash fund appropriation for

            Drug Court Fund 1280 and appropriate cash fund as follows:

            1280-3150-2010-51000                         Salary                                         $45,687.50

            To appropriate fee receipts for the month of October 2009. (Document Received)

 

Discussion and possible action on Resolution MHCF 3-10: Cash fund appropriation for Mental Health Court Fund 1282 as follows:

            1282-3160-2010-54000                         Operation            $10,000.00

            To appropriate fee receipts for the month of October 2009. (Document Received)

 

19.              Discussion and possible action on Resolution CIR 7-10: Cash fund appropriation for

            Capital Improvement- Regular Fund 2010 as follows:

2010-1200-2010-55000                         Capital                                               $37.82

            To appropriate interest receipts for the month of October 2009. (Document Received)

 

20.              Discussion and possible action on Resolution CID 2-10 Cash fund appropriation for Capital Improvement-District 2020 as follows:

            2020-1200-2010-55000                         Capital                                   $1,500,000.00

To appropriate receipts deposited on November 9th from the Bureau of Indian Affairs for their portion of matching funds for a bridge project in District 2 on Triple X Road at the North Canadian River. Funds will be immediately remitted to the Oklahoma Department of Transportation. (Document Received)

 

 

21.              Discussion and possible action on Resolution CIT 6-10: Cash fund appropriation for

            Capital Improvement- Tinker Fund 2030 as follows:

2030-1200-2010-55000                         Capital                                                   $.68

            To appropriate interest receipts for the month of October 2009. (Document Received)

 

22.              Discussion and possible action on Resolution TCF 6-10: Cash fund appropriation for

            Tinker Clearing 2002 – Fund 2031 as follows:

            2031-1202-2010-55000                         Capital                                             $567.05

            To appropriate interest receipts for the month of October 2009. (Document Received)

 

23.              Discussion and possible action on Resolution CB 8-10: Cash fund appropriation for

            County Bonds 2008, Fund 2032 as follows:

2032-0001-2010-54000                         Operation                                            $1.29                        

2032-1203-2010-55000                         Capital                                            $104.91                     

2032-1204-2010-55000                         Capital                                            $314.79                     

2032-1205-2010-55000                         Capital                                            $639.34                     

2032-1206-2010-55000                         Capital                                         $2,089.78

2032-1207-2010-54000                         Operation                                 $149,608.97

Total                                                                                                       $152,759.08

To appropriate interest and sale of material receipts for the month of October 2009. (Document Received)

 

24.              Discussion and possible action on Resolution SOPP 6-10: Cash fund appropriation for

            Sale of Property Proceeds 2050 as follows:

2050-1200-2010-55000                         Capital                                                  $.49

            To appropriate interest receipts for the month of October 2009. (Document Received)

 

25.              Discussion and possible action on Resolution EB 11-10: Cash fund appropriation for

            Employee Benefits 4010 as follows:

4010-0001-2010-54000                         Operation                                 $155,042.52

            To appropriate balance of receipts for the month of October 2009. (Document

            Received)

 

26.              Discussion and possible action on Resolution EB 12-10: Cash fund appropriation for

            Employee Benefits 4010-0001-2010-54000 in the amount of $950,000.00. To appropriate

            miscellaneous receipts for the month of November contingent upon funds to be posted on

            November 30, 2009.

 

27.              Discussion and possible action on Resolution WC 7-10: Cash fund appropriation for

            Worker’s Compensation Fund 4020 as follows:

4020-0001-2010-54000                         Operation                                   $18,062.01

            To appropriate receipts for the month of October 2009. (Document Received)

 

28.              Discussion and possible action on Resolution LL 6-10: Cash fund appropriations for

            Law Library Fund 6010 as follows:

6010-0001-2010-51000                         Salary                                           $8,200.00

6010-0001-2010-52000                         Benefits                                        $2,000.00

6010-0001-2010-54000                         Operation                                   $42,898.86

6010-0001-2010-55000                         Capital                                          $1,000.00

Total                                                                                                         $54,098.86

            To appropriate receipts for the month of October 2009. (Document Received)

 

 

GENERAL FUND TRANSFERS

 

29.              Discussion and possible action on Resolution GF 9-10: Transfer of General Fund appropriations for Facilities Maintenance 2801 in the amount of $14,000.00 as follows:

            From 1001-2801-2010-55000               Capital                $14,000.00

                       To 1001-2801-2010-54000        Operation                                   $14,000.00

The transfer is necessary to complete the purchase of shelving for the Court Clerk’s move to the new storage warehouse.  (Document Received)

 

30.              Discussion and possible action on Resolution GF 10-10: Transfer of General Fund appropriations for District Attorney-County 2100 in the amount of $55.34 as follows:

            From 1001-2100-2010-54000               Operation                   $55.34

                       To 1001-2100-2010-55000        Capital                                               $55.34

            Transfer is necessary to correct an Oracle error in the capital account. (Document Received)

 

CARRY-OVER APPROPRIATIONS FOR SPECIAL REVENUE FUNDS

 

31.              Discussion and possible action on Resolution HWY 9-10: Carry-over appropriations for Highway Cash 1110 in the amount of $28,826.03.  To close out and move funds from fiscal year 2008-09 to fiscal year 2009-10. (Document Received)

 

 

32.              Discussion and possible action on Resolution CCRP10-10: Carry-over appropriation for County Clerk’s Records Preservation Fund 1152 in the amount of $20,105.32.  To close out and move funds from fiscal year 2008-09 to fiscal year 2009-10. (Document Received)

 

33.              Discussion and possible action on Resolution SF 8-10: Carry-over appropriation for Sheriff Service Fee Fund 1160 in the amount of $22,681.44.  To close out and move funds from fiscal year 2008-09 to fiscal year 2009-10. (Document Received)

 

34.              Discussion and possible action on Resolution SSR 9-10: Carry-over appropriation for Sheriff Special Revenue Fund 1161 in the amount of $812,446.32.  To close out and move funds from fiscal year 2008-09 to fiscal year 2009-10. (Document Received)

 

35.              Discussion and possible action on Resolution DCF 8-10: Carry-over appropriation for Drug Court Fund 1280 in the amount of $8,096.00.  To close out and move funds from fiscal year 2008-09 to fiscal year 2009-10. (Document Received)

 

36.              Discussion and possible action on Resolution CIR 8-10: Carry-over appropriation for Capital Improvement-Regular 2010 in the amount of $18,217.50.  To close out and move funds from fiscal year 2008-09 to fiscal year 2009-10. (Document Received)

 

37.              Discussion and possible action on Resolution TCF 7-10: Carry-over appropriation for Tinker Clearing 2002 Fund 2031 in the amount of $2,141.11.  To close out and move funds from fiscal year 2008-09 to fiscal year 2009-10. (Document Received)

 

 

38.              Discussion and possible action on Resolution CB 8-10: Carry-over appropriation for County Bonds 2008 Fund 2032 in the amount of $1,217,015.50.  To close out and move funds from fiscal year 2008-09 to fiscal year 2009-10. (Document Received)

 

39.              Discussion and possible action on Resolution EB 13-10: Carry-over appropriation for Employee Benefits Fund 4010 in the amount of $676.10.  To close out and move funds from fiscal year 2008-09 to fiscal year 2009-10. (Document Received)

 

40.              Discussion and possible action on Resolution WC 8-10: Carry-over appropriation for Worker’s Compensation Fund 4020 in the amount of $2,166.80.  To close out and move funds from fiscal year 2008-09 to fiscal year 2009-10. (Document Received)

 

41.              Discussion and possible action on Resolution JF 3-10: Carry-over appropriation for Jail Facility Fund 2040 in the amount of $26,245.50.  To close out and move funds from fiscal year 2008-09 to fiscal year 2009-10. (Document Received)

 

42.              Discussion and possible action on Resolution LL 7-10: Carry-over appropriation for Law Library Fund 6010 in the amount of $5,264.49. To close out and move funds from fiscal year 2008-09 to fiscal year 2009-10. (Document Received)

 

 

SPECIAL REVENUE TRANSFERS

 

43.              Discussion and possible action on Resolution SSR10-10: Transfer of appropriations for Sheriff Special Revenue Fund 1161 in the amount of $3,919.40 as follows:

            From 1161-5166-2010-51000               Salary                         $20.51

            From 1161-5166-2010-52000               Benefits                 $2,029.54

            From 1161-5166-2010-53000               Travel                       $269.35

            From 1161-5166-2010-54000               Operation              $1,600.00

            Total                                                                                    $3,919.40

                       To 1161-5110-2010-54000        Operation                                     $3,919.40

            Transfer is necessary to close-out Traffic Safety Grants 2009.  (Document Received)

 

44.              Discussion and possible action on Resolution SSR 11-10: Transfer of appropriations for Sheriff Special Revenue Fund 1161 in the amount of $617.34 as follows:

            From 1161-5167-2010-51000               Salary                         $24.25

            From 1161-5167-2010-52000               Benefits                      $53.65

            From 1161-5167-2010-53000               Travel                       $539.44

            Total                                                                                       $617.34

                       To 1161-5110-2010-54000        Operation                                        $617.34

            Transfer is necessary to close-over the Traffic Safety Grants 2009. (Document Received)

End of Consent Docket

 

45.              Discussion and possible action regarding the Monthly Financial Report to be presented by Danny Lambert, County Clerk’s Accounting Manager. This item requested by Carolynn Caudill, County Clerk and Secretary to the County Budget Board. (Document Received.)

 

46.              Discussion and possible action to establish a new fund and cost center under the County Commissioners in order to track revenues and expenditures generated by the Tax Assessment District Project No. 3-2009-A Boucher Road Improvement as follows:

                        Fund                1118                Tax Assessment District Fund

            Cost Center      1230                Boucher Road 3-2009-A

                        Accounts          54 & 55           Operation and Capital

The 1200 series of Cost Centers is under the Board of County Commissioners. Funds will be received from individuals paying for the road improvement, appropriated to this fund, paid to the construction company who built the road. This item requested by Carolynn Caudill, County Clerk and Secretary to the Board.

 

47.              Discussion and possible action on Resolution TAD 1-10: Cash fund appropriation for Tax Assessment District Fund 1118 in the amount of $40,758.39 as follows:

            1118-1230-2010-54000                         Operation            $40,758.39

This item is to appropriate funds received for payment November 1st through November 13th.  This item requested by Randy Grau, Deputy for Commissioner District No. 3. (Document Received)

 

48.              Discussion and possible action on Resolution GF 11-10: Transfer of General Fund appropriations from General Fund Reserve-9995 to District Attorney-County 2100 in the amount of $3,900 as follows:

From 1001-9995-2010-54000               Operation                   $3,900.00

            To 1001-2100-2010-53000       Travel                                                 $3,900.00

Request to transfer funds to the District Attorney Travel account is necessary because it was erroneously cut from the contract amount that was originally requested in the General Government Estimate of Needs.  The $3,900 was budgeted in the District Attorney-County 2100 cost center in fiscal year 2008-09, but in past years it has always been in the same cost center as the Civil Division contract.

 

49.              Discussion and possible action concerning options for the Oklahoma County Health and Dental Plans regarding accepting a Certificate of Creditable Coverage in order to waive medical underwriting.   This item requested by Carolynn Caudill, County Clerk and Secretary to the Board. (Document Received)

 

50.              Discussion and possible action regarding a recommending using Milliman for the County’s medical actuary next year.  This item requested by Carolynn  Caudill, County Clerk and secretary to the Board.

 

51.              Discussion and possible action to receive the GASB 45 Other Post Employment Benefits Actuary Report prepared by Milliman to be presented by Danny Lambert, County Clerk’s Accounting Manager.  This item request by Carolynn Caudill, County Clerk and Secretary to the County Budget Board. (Document Received.)

 

52.              Executive Session for the purpose of discussing the following:

 

A.        Pursuant to Title 25 O. S. § 307(B)(4), discussion regarding confidential communication between the Board and its attorney concerning a pending investigation, claim, or action of Joy Salyards, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.

 

53.              Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Joy Salyards.

 

54.              Board Comments/ Comments from the Elected Officials.

 

55.              Citizens’ participation.  Any citizen wishing to address the Oklahoma County Budget             Board on an Agenda Item may do so at this time.

 

56.              New Business.  In accordance with the open Meetings Act, Section, 311.9, New Business            is defined, as “any matter not known about or which could not have been reasonably           foreseen  prior to the time of posting the Agenda.”

 

57.              Adjourn the meeting at                               until the next meeting.

 

 

NAME OF PERSON REPORTING: CAROLYNN CAUDILL, COUNTY CLERK

 

TITLE: SECRETARY TO THE OKLAHOMA COUNTY BUDGET BOARD                                  

 

 

SIGNATURE: CAROLYNN CAUDILL, BY                                                                         Deputy            DEPUTY