REGULAR MEETING
320 Robert S. Kerr
10:00 a.m., Thursday, December
17, 2009
1. Call meeting to order.
2. Notice of the meeting was properly posted Wednesday, December 16, 2009.
3. Discussion and possible action to approve the minutes of the special meeting dated Thursday November 12, 2009 and the regular meeting dated Thursday, November 19, 2009.
The following
items, No. 4 through 31 are Consent Items and are routine in nature:
CASH FUND APPROPRIATIONS
4. Discussion and possible action on Resolution HWY 10-10: Cash fund appropriation for Highway Cash 1110 as follows:
9100 9200 9300 Total
1110-51000 Salary $120,000.00 $150,000.00 $133,798.40 $403,798.40
1110-52000 Benefits $40,000.00 $48,000.00 $44,477.62 $132,477.62
1110-53000 Travel $0.00 $0.00 $0.00 $0.00
1110-54000 Operation $184,996.87 $99,570.68 $148,901.27 $433,468.82
1110-55000 Capital $25,000.00 $0.00 $0.00 $25,000.00
1110-9101-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9102-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9205-55000 Capital $0.00 $15,661.61 $0.00 $15,661.61
1110-9206-54000 Operation $0.00 $0.00 $0.00 $0.00
Total $369,996.87 $313,232.29 $327,177.29 $1,010,406.45
To appropriate miscellaneous and Tax Commission receipts for the month of November
2009 as follows (Document Received):
Misc. Receipts Tax Collections
Reimb Gas & Fuel D-1 $906.93 Special Fuel Tax $0.00
Reimb Gas & Fuel D-2 $193.40 Veh Coll for Rds /w CRIRF$345,533.85 Reimb Gas & Fuel D-3 $2,021.98
Reimb Parts & Serv Repair D-1 $0.00 Interest $2,970.98
Reimb Parts & Serv Repair D-2 $375.48 Sub Total $922,183.02
Reimb Parts & Serv Repair D-3 $161.26
City
of
City of MWC D-1 $61,000.00
City
of
Town of Luther D-1 $444.80
Miscellaneous Receipts Total $88,223.43 Total Receipts $1,010,406.45
5. Discussion and possible action on Resolution TAD 2-10: Cash fund appropriation for
Tax Assessment District 1118 as follows:
1118-1230-2010-54000 Operation $71,993.02
To appropriate receipts for the month of November 16-30 and December 1-15, 2009.
(Document Received)
6. Discussion and possible action on Resolution TMF 8-10: Cash fund appropriation for
Treasurer’s Mortgage Tax Fee Fund 1140 as follows:
1140-1500-2010-51000 Salary $3,753.73
1140-1500-2010-52000 Benefits $1,139.09
1140-1500-2010-53000 Travel $282.92
1140-1500-2010-54000 Operation $2,285.15
1140-1500-2010-55000 Capital $4,679.11
Total $12,140.00
To appropriate receipts for the month of November 2009. (Document Received)
7. Discussion and possible action on Resolution CCLF 10-10: Cash fund appropriation for
County Clerk Lien Fee Fund 1150 as follows:
1150-1700-2010-53000 Travel $7,412.39
To appropriate receipts for the month of November 2009. (Document Received)
8. Discussion and possible action on Resolution UCC 10-10: Cash fund appropriation for
County Clerk Uniform Commercial Code Fee Fund 1151 as follows:
1151-1700-2010-51000 Salary $21,595.00
1151-1700-2010-52000 Benefits $8,400.00
1151-1700-2010-54000 Operation $18,361.00
Total $48,356.00
To appropriate receipts for the month of November 2009. (Document Received)
9. Discussion and possible action on Resolution CCRP 11-10: Cash fund appropriations for
County Clerk Records Preservation and Management Fund 1152 as follows:
1152-1700-2010-51000 Salary $25,000.00
1152-1700-2010-52000 Benefits $7,200.00
1152-1700-2010-55000 Capital $35,589.23
Total $67,789.23
To appropriate receipts for the
month of November 2009. (Document Received)
10. Discussion and possible action on Resolution SF 9-10: Cash fund appropriation for
Sheriff Service Fee Fund 1160 as follows:
1160-5100-2010-51000 Salary $60,000.00
1160-5100-2010-52000 Benefits $11,441.32
1160-5100-2010-54000 Operation $35,000.00
1160-5105-2010-54000 Operation $130,000.00
1160-5160-2010-54000 Operation $10,000.00
1160-5160-2010-55000 Capital $5,604.57
Total $252,045.89
To appropriate interest and miscellaneous receipts for the month of November 2009.
(Document Received)
11. Discussion and possible action on Resolution SSR 12-10: Cash fund appropriation for
Sheriff Special Revenue Fund 1161 as follows:
1161-5110-2010-51000 Salary $145,670.61
1161-5110-2010-52000 Benefits $190,000.00
1161-5110-2010-54000 Operation $300,000.00
1161-5111-2010-54000 Operation $112,080.12
1161-5112-2010-54000 Operation $3,516.77
1161-5146-2010-54000 Operation $125,000.00
Total $876,267.50
To appropriate interest and miscellaneous receipts for the month of November 2009.
(Document Received)
12. Discussion and possible action on Resolution AFR 7-10: Cash fund appropriation for
Assessor’s Fee Revolving Fund 1201 as follows:
1201-1300-2010-55000 Capital $1,461.00
To appropriate receipts for the month of November 2009. (Document Received)
13. Discussion and possible action on Resolution JPF 8-10: Cash fund appropriation for
Juvenile Probation Fee Fund 1231 as follows:
1231-5200-2010-54000 Operation $2,275.00
To appropriate receipts for the month of November 2009. (Document Received)
14. Discussion and possible action on Resolution JWRF 8-10: Cash fund appropriation for
Juvenile Work Restitution Fund 1232 as follows:
1232-5200-2010-54000 Operation $1,595.00
To appropriate receipts for the month of November 2009. (Document Received)
15. Discussion and possible action on Resolution JGF 8-10: Cash fund appropriation for
Juvenile Grant Fund 1233 as follows:
1233-5217-2010-54000 Operation $125.00
To appropriate grant receipts for the month of November 2009. (Document Received)
16. Discussion and possible action on Resolution PC 8-10: Cash fund appropriations for
Planning Commission Fee Fund 1240 as follows:
1240-3000-2010-51000 Salary $10,000.00
1240-3000-2010-52000 Benefits $5,055.15
Total $15,055.15
To appropriate fee receipts for the month of November 2009. (Document Received)
17. Discussion and possible action on Resolution CSF 10-10: Cash fund appropriations for
Community Service Fee Fund 1260 as follows:
1260-3105-2010-54000 Operation $9,381.52
To appropriate fee receipts for the month of November 2009. (Document Received)
18. Discussion and possible action on Resolution SENT 8-10: Cash fund appropriations for
Community Sentencing Fund 1270 as follows:
1270-3110-2010-51000 Salary $9,631.90
1270-3110-2010-52000 Benefits $3,789.60
1270-3110-2010-53000 Travel $1,421.10
1270-3110-2010-54000 Operation $473.70
1270-3110-2010-55000 Capital $473.70
Total $15,790.00
To appropriate fee receipts for the month of November 2009. (Document Received)
19. Discussion and possible action on Resolution MHCF 4-10: Cash fund appropriation for
1282-3160-2010-54000 Operation $2,500.00
To appropriate fee receipts for the month of November 2009. (Document Received)
20. Discussion and possible action on Resolution CIR 9-10: Cash fund appropriation for
Capital Improvement- Regular Fund 2010 as follows:
2010-1200-2010-55000 Capital $9.92
To appropriate interest receipts for the month of November 2009. (Document Received)
21. Discussion and possible action on Resolution CIT 7-10: Cash fund appropriation for
Capital Improvement- Tinker Fund 2030 as follows:
2030-1200-2010-55000 Capital $.12
To appropriate interest receipts for the month of November 2009. (Document Received)
22. Discussion and possible action on Resolution TCF 8-10: Cash fund appropriation for
Tinker Clearing 2002 – Fund 2031 as follows:
2031-1202-2010-55000 Capital $586.78
To appropriate interest receipts for the month of November 2009. (Document Received)
23. Discussion and possible action on Resolution CB 9-10: Cash fund appropriation for
County Bonds 2008, Fund 2032 as follows:
2032-0001-2010-54000 Operation $1.31
2032-1203-2010-55000 Capital $105.68
2032-1204-2010-55000 Capital $317.08
2032-1205-2010-55000 Capital $644.01
2032-1206-2010-55000 Capital $2,105.04
2032-1207-2010-54000 Operation $31.52
Total $3,204.64
To appropriate interest and sale of material receipts for the month of November 2009. (Document Received)
24. Discussion and possible action on Resolution SOPP 7-10: Cash fund appropriation for
Sale of Property Proceeds 2050 as follows:
2050-1200-2010-55000 Capital $.11
To appropriate interest receipts for the month of November 2009. (Document Received)
25. Discussion and possible action on Resolution EB 14-10: Cash fund appropriation for
Employee Benefits 4010 as follows:
4010-0001-2010-54000 Operation $319,315.68
To appropriate balance of receipts for the month of November and December 1-15, 2009.
(Document Received)
26. Discussion and possible action on Resolution EB 15-10: Cash fund appropriation for
Employee Benefits 4010-0001-2010-54000 in the amount of $950,000.00. To appropriate
miscellaneous receipts for the month of December contingent upon funds to be posted on
December 31, 2009.
27. Discussion and possible action on Resolution WC 9-10: Cash fund appropriation for
Worker’s Compensation Fund 4020 as follows:
4020-0001-2010-54000 Operation $787.96
To appropriate receipts for the month of November 2009. (Document Received)
28. Discussion and possible action on Resolution LL 8-10: Cash fund appropriations for
Law Library Fund 6010 as follows:
6010-0001-2010-51000 Salary $8,300.00
6010-0001-2010-52000 Benefits $4,000.00
6010-0001-2010-54000 Operation $33,013.30
Total $45,313.30
To appropriate receipts for the month of November 2009. (Document Received)
GENERAL FUND TRANSFERS
29. Discussion and possible action on Resolution GF 13-10: Transfer of General Fund appropriations for Planning Commission 3000 in the amount of $6,143.00 as follows:
From 1001-3000-2010-51000 Salary $6,143.00
To 1001-3000-2010-52000 Benefits $6,143.00
The transfer is necessary to pay benefits for December and January payroll. (Document Received)
30. Discussion and possible action on Resolution GF 14-10: Transfer of General Fund appropriations for Engineering 9400 in the amount of $1302.00 as follows:
From 1001-9400-2010-54000 Operation $1,302.00
To 1001-9400-2010-55000 Capital $1,302.00
The transfer is necessary to encumber funds for a software upgrade and to replace a printer. (Document Received)
31. Discussion and possible action on Resolution GF 15-10: Transfer of General Fund appropriations for General Government 1100 in the amount of $1300.00 as follows:
From 1001-1100-2010-54000 Operation $1,300.00
To 1001-9300-2010-53000 Travel $1,300.00
The
transfer is for money that was originally encumbered out of
End of Consent Docket
32.
Discussion and possible action regarding Resolution GF 16-10: Sheriff’s
SCAAP Grant deposited in the General Fund on November 24, 2009 in the amount
of $201,347.00. These funds need to be
appropriated to the Sheriff’s Capital account by a transfer possibly from
Reserve or General Government. The
Budget Board’s direction is requested.
This item requested by Carolynn Caudill,
33.
Discussion and possible action regarding presentation by Mr. John
Johnson, Executive Director of the Association of Central Oklahoma Governments (ACOG),
regarding ACOG’s U.S. Economic Development Administration grant application and
plans to develop a Comprehensive Economic Development Strategy for the
34.
Discussion and possible action regarding the Monthly
Financial Report to be presented by Danny Lambert,
35. Discussion and possible action regarding update from the Budget Evaluation Team. This item requested by Ray Vaughn, Chairman of the County Budget Board.
36.
Discussion and possible action to approve a change in
the wording of a project in the Capital Projects Budget (Capital Improvement –
Regular Fund 2010). The proposal is to
change the title/description of the “Roof Drain Piping” project to read
“Courthouse Remodel to include, but not be limited to, roof drains, asbestos
abatement, inspections.” This change is
necessary to authorize use of the budgeted funds of roof drains and other
expenses associated with the remodeling and renovation of the courthouse. This item is requested by
Stacey Trumbo,
37.
Discussion and possible action regarding receipt of an Oracle
Report Requirements Business Case and Standard Payroll Policy. This item
requested by Carolynn Caudill,
38.
Board
Comments/ Comments from the Elected Officials.
39. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
40. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
41. Adjourn the meeting at until the next meeting.
NAME
OF PERSON REPORTING: CAROLYNN CAUDILL,
TITLE:
SECRETARY TO THE
SIGNATURE: CAROLYNN CAUDILL, BY Deputy DEPUTY