REGULAR MEETING
320 Robert S. Kerr
10:00 a.m., Thursday, January
21, 2010
1. Call meeting to order.
2. Notice of the meeting was properly posted Wednesday, January 20, 2010.
3. Discussion and possible action to approve the minutes of the special meeting dated Monday, December 14, 2009 and the regular meeting dated Thursday, December 17, 2009.
The
following items, No. 4 through 28 are Consent Items and are routine in nature:
CASH FUND APPROPRIATIONS
4. Discussion and possible action on Resolution HWY 11-10: Cash fund appropriation for Highway Cash 1110 as follows:
9100 9200 9300 Total
1110-51000 Salary $125,000.00 $140,000.00 $123,535.40 $388,535.40
1110-52000 Benefits $51,000.00 $44,000.00 $41,801.58 $136,801.58
1110-53000 Travel $2,500.00 $0.00 $0.00 $2,500.00
1110-54000 Operation $112,803.03 $99,886.67 $124,514.85 $337,204.55
1110-55000 Capital $25,000.00 $0.00 $10,000.00 $35,000.00
1110-9101-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9102-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9205-55000 Capital $0.00 $14,941.40 $0.00 $14,941.40
1110-9206-54000 Operation $0.00 $0.00 $0.00 $0.00
Total $316,303.03 $298,828.07 $299,851.83 $914,982.93
To appropriate miscellaneous and Tax Commission receipts for the month of December 2009 as follows (Document Received):
Misc. Receipts Tax Collections
Reimb Gas & Fuel D-1 $373.38 Special Fuel Tax $27.10
Reimb Gas & Fuel D-2 $239.85 Veh Coll for Rds /w CRIRF$314,594.93 Reimb Gas & Fuel D-3 $2,819.99
Reimb Parts & Serv Repair D-1 $0.00 Interest $2,510.20
Reimb Parts & Serv Repair D-2 $0.00 Sub Total $863,880.94
Reimb Parts & Serv Repair D-3 $8,973.50
All Other Reimb or Receipts D-3 $64.63
Reimb
from City of
Reimb from City of Spencer D-1 $90.00
Reimb
from
Reimb from Choctaw SD 4, D-1 $104.40
Miscellaneous Receipts Total $51,101.99 Total Receipts $914,982.93
5. Discussion and possible action on Resolution TMF 9-10: Cash fund appropriation for
Treasurer’s Mortgage Tax Fee Fund 1140 as follows:
1140-1500-2010-51000 Salary $11,765.00
1140-1500-2010-52000 Benefits $1,875.00
Total $13,640.00
To appropriate receipts for the month of December 2009. (Document Received)
6. Discussion and possible action on Resolution CCLF 11-10: Cash fund appropriation for
County Clerk Lien Fee Fund 1150 as follows:
1150-1700-2010-54000 Operation $3,718.96
1150-1700-2010-55000 Capital $3718.96
Total $7,437.92
To appropriate receipts for the month of December 2009. (Document Received)
7. Discussion and possible action on Resolution UCC 11-10: Cash fund appropriation for
County Clerk Uniform Commercial Code Fee Fund 1151 as follows:
1151-1700-2010-51000 Salary $25,600.00
1151-1700-2010-52000 Benefits $7,400.00
1151-1700-2010-54000 Operation $14,015.97
Total $47,015.97
To appropriate receipts for the month of December 2009. (Document Received)
8. Discussion and possible action on Resolution CCRP 12-10: Cash fund appropriations for
County Clerk Records Preservation and Management Fund 1152 as follows:
1152-1700-2010-51000 Salary $14,500.00
1152-1700-2010-52000 Benefits $6,200.00
1152-1700-2010-54000 Operation $42,596.95
Total $63,296.95
To appropriate receipts for the
month of December 2009. (Document Received)
9. Discussion and possible action on Resolution SF 10-10: Cash fund appropriation for
Sheriff Service Fee Fund 1160 as follows:
1160-5100-2010-51000 Salary $25,000.00
1160-5100-2010-52000 Benefits $5,000.00
1160-5100-2010-53000 Travel $5,000.00
1160-5100-2010-54000 Operation $135,955.77
1160-5100-2010-55000 Capital $25,000.00
1160-5105-2010-54000 Operation $15,000.00
1160-5105-2010-55000 Capital $5,000.00
1160-5160-2010-54000 Operation $4,195.33
1160-5160-2010-55000 Capital $12,000.00
Total $232,151.10
To appropriate interest and miscellaneous receipts for the month of December 2009.
(Document Received)
10. Discussion and possible action on Resolution SSR 13-10: Cash fund appropriation for
Sheriff Special Revenue Fund 1161 as follows:
1161-5108-2010-54000 Operation $19,420.11
1161-5108-2010-55000 Capital $10,000.00
1161-5110-2010-51000 Salary $40,000.00
1161-5110-2010-52000 Benefits $50,000.00
1161-5110-2010-54000 Operation $430,000.00
1161-5111-2010-54000 Operation $145,568.88
1161-5113-2010-54000 Operation $2,718.41
1161-5127-2010-55000 Capital $9,891.64
1161-5146-2010-54000 Operation $170,000.00
Total $877,599.04
To appropriate interest and miscellaneous receipts for the month of December 2009.
(Document Received)
11. Discussion and possible action on Resolution AFR 8-10: Cash fund appropriation for
Assessor’s Fee Revolving Fund 1201 as follows:
1201-1300-2010-55000 Capital $812.50
To appropriate receipts for the month of December 2009. (Document Received)
12. Discussion and possible action on Resolution JPF 9-10: Cash fund appropriation for
Juvenile Probation Fee Fund 1231 as follows:
1231-5200-2010-54000 Operation $3,322.50
To appropriate receipts for the month of December 2009. (Document Received)
13. Discussion and possible action on Resolution JWRF 9-10: Cash fund appropriation for
Juvenile Work Restitution Fund 1232 as follows:
1232-5200-2010-54000 Operation $2,344.00
To appropriate receipts for the month of December 2009. (Document Received)
14. Discussion and possible action on Resolution JGF 9-10: Cash fund appropriation for
Juvenile Grant Fund 1233 as follows:
1233-5216-2010-51000 Salary $35,000.00
1233-5216-2010-52000 Benefits $20,000.00
1233-5216-2010-54000 Operation $21,180.00
1233-5217-2010-54000 Operation $ 125.00
Total $76,305.00
To appropriate grant receipts for the month of December 2009. (Document Received)
15. Discussion and possible action on Resolution PC 9-10: Cash fund appropriations for
Planning Commission Fee Fund 1240 as follows:
1240-3000-2010-51000 Salary $10,000.00
1240-3000-2010-52000 Benefits $3,891.20
Total $13,891.20
To appropriate fee receipts for the month of December 2009. (Document Received)
16. Discussion and possible action on Resolution CSF 11-10: Cash fund appropriations for
Community Service Fee Fund 1260 as follows:
1260-3100-2010-54000 Operation 1,920.00
1260-3105-2010-54000 Operation $7,936.00
Total $9,856.00 +
To appropriate fee receipts for the month of December 2009. (Document Received)
17. Discussion and possible action on Resolution SENT 9-10: Cash fund appropriations for
Community Sentencing Fund 1270 as follows:
1270-3110-2010-51000 Salary $109,759.70
1270-3110-2010-52000 Benefits $43,184.15
1270-3110-2010-53000 Travel $5,398.01
1270-3110-2010-54000 Operation $16,194.06
1270-3110-2010-55000 Capital $5,398.01
Total $179,933.93
To appropriate fee receipts for the month of December 2009. (Document Received)
18.
Discussion and possible action on Resolution
DCF 8-10: Cash fund appropriations for
1280-3150-2010-51000 Salary $45,687.50
To appropriate fee receipts for the month of December 2009. (Document Received)
19. Discussion and possible action on Resolution CIR 10-10: Cash fund appropriation for
Capital Improvement- Regular Fund 2010 as follows:
2010-1200-2010-55000 Capital $4.52
To appropriate interest receipts for the month of December 2009. (Document Received)
20. Discussion and possible action on Resolution TCF 9-10: Cash fund appropriation for
Tinker Clearing 2002 – Fund 2031 as follows:
2031-1202-2010-55000 Capital $567.29
To appropriate interest receipts for the month of December 2009. (Document Received)
21. Discussion and possible action on Resolution CB 10-10: Cash fund appropriation for
County Bonds 2008, Fund 2032 as follows:
2032-0001-2010-54000 Operation $2.91
2032-1203-2010-55000 Capital $141.23
2032-1204-2010-55000 Capital $1,061.87
2032-1205-2010-55000 Capital $1,438.90
2032-1206-2010-55000 Capital $51.99
2032-1207-2010-54000 Operation $206,204.67
Total $208,901.57
To appropriate interest and sale of material receipts for the month of December 2009. (Document Received)
22. Discussion and possible action on Resolution EB 17-10: Cash fund appropriation for
Employee Benefits 4010-0001-2010-54000 in the amount of $980,000.00. To appropriate
miscellaneous receipts for the month of January contingent upon funds to be deposited on
January 31, 2010.
23. Discussion and possible action on Resolution EB 18-10: Cash fund appropriation for
Employee Benefits 4010-0001-2010-54000 in the amount of $723,000.00. To be appropriated as soon as receipts from Resolution EB 16-10 are deposited into the Employee Benefits Fund.
24. Discussion and possible action on Resolution WC 10-10: Cash fund appropriation for
Worker’s Compensation Fund 4020 as follows:
4020-0001-2010-54000 Operation $813.16
To appropriate receipts for the month of December 2009. (Document Received)
25. Discussion and possible action on Resolution LL 9-10: Cash fund appropriations for
Law Library Fund 6010 as follows:
6010-0001-2010-51000 Salary $8,200.00
6010-0001-2010-54000 Operation $31,856.77
Total $40,056.77
To appropriate receipts for the month of December 2009. (Document Received)
CASH
FUND TRANSFERS
26. Discussion and possible action on Resolution TMF 10-10: Transfer of appropriations for Treasurer’s Mortgage Fee Fund 1140 in the amount of $60,300.00 as follows:
From 1140-1500-2010-55000 Capital $60,300.00
To 1140-1500-2010-51000 Salary $47,000.00
To 1140-1500-2010-52000 Benefits $13,300.00
Total $60,300.00
Transfer is needed to fund salary and benefits for a portion of the year based on the fact receipts are coming in less than previous months.
INTERFUND TRANSFERS
27. Discussion and possible action on Resolution GF 17-10: Inter-fund transfer from General Fund Cash to Worker’s Compensation Fund 4020 cash and appropriations in the amount of $500,000.00 as follows:
From General Fund Cash 1001 $500,000.00
To 4020-0001-2010-54000 Operation $500,000.00
Transfer of cash was approved by the Budget Board in the Annual Adopted Budget on June 9, 2009.
28. Discussion and possible action on Resolution GF 18-10: Inter-fund transfer from General Fund Cash to Self Insurance Fund 4030 cash and appropriations in the amount of $37,430 as follows:
From General Fund Cash 1001 $37,430.00
To 4030-0001-2010-54000 Operation $37,430.00
Transfer of cash was approved by the Budget Board in the Annual Adopted Budget on June 9, 2009.
End of Consent Docket
29.
Discussion and possible action regarding the Monthly
Financial Report to be presented by Danny Lambert,
30. Discussion and possible action agreeing to participate in the development of a regional Comprehensive Economic Development Strategy (CEDS) through a letter of commitment to the Association of Central Oklahoma Governments. This item requested by Ray Vaughn Jr., County Commissioner for District No. 3 and Chairman of the Board.
31.
Discussion and possible action to approve the
recommendation contained in the Oklahoma County Clerk’s Office Business Case to
Update Employee
Handbook to Clarify Excess Annual Leave Accruals. Such action, if approved by the Budget Board
and the Board of County Commissioners, will result in uniform policies
regarding annual leave usage and the maximum hours that any employee of
32.
Discussion and possible action regarding Resolution
________ amending the Workers' Compensation Leave policy and
language within the OKLAHOMA COUNTY EMPLOYEES PERSONAL HANDBOOK. This
item requested by John Whetsel,
33.
Discussion and possible action concerning options for the Oklahoma County Health and
Dental Plans regarding accepting a Certificate of Creditable
Coverage in order to waive medical underwriting. This item requested by Carolynn Caudill,
34. Executive Session for the purpose of discussing the following:
A. Pursuant to Title 25 O. S. § 307(B)(4), discussion regarding confidential communication between the Board and its attorney concerning a pending investigation, claim, or action of settlement from Bryce Johnson & Associates, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
B. Pursuant to Title 25 O. S. § 307(B)(4), discussion regarding confidential communication between the Board and its attorney concerning a pending investigation, claim, or action of Fred Auwen, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
C. Pursuant to Title 25 O. S. § 307(B)(4), discussion regarding confidential communication between the Board and its attorney concerning a pending investigation, claim, or action of Robert Fulton, because the Board, with the advice of its attorney, has determined that disclosure would seriously impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
35. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of settlement from Bryce Johnson & Associates.
36. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Fred Auwen.
37. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of Robert Fulton.
38.
Board
Comments/ Comments from the Elected Officials.
39. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
40. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
41. Adjourn the meeting at until the next meeting.
NAME
OF PERSON REPORTING: CAROLYNN CAUDILL,
TITLE:
SECRETARY TO THE
SIGNATURE: CAROLYNN CAUDILL, BY Deputy DEPUTY