REGULAR MEETING
320 Robert S. Kerr
10:00 a.m., Thursday,
February 18, 2010
1. Call meeting to order.
2. Notice of the meeting was properly posted Wednesday, February 17, 2010.
3. Discussion and possible action to approve the minutes of the special meeting dated Friday, January 15, 2010 and the regular meeting dated Thursday, January 21, 2010.
The following
items, No. 4 through 28 are Consent Items and are routine in nature:
CASH FUND APPROPRIATIONS
4. Discussion and possible action on Resolution HWY 12-10: Cash fund appropriation for Highway Cash 1110 as follows:
9100 9200 9300 Total
1110-51000 Salary $130,000.00 $103,000.00 $153,462.82 $386,462.82
1110-52000 Benefits $50,000.00 $31,000.00 $59,517.65 $140,517.65
1110-53000 Travel $600.00 $0.00 $0.00 $600.00
1110-54000 Operation $201,337.57 $195,498.08 $140,058.17 $536,893.82
1110-55000 Capital $0.00 $0.00 $0.00 $0.00
1110-9101-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9102-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9205-55000 Capital $0.00 $17,364.50 $0.00 $17,364.50
1110-9206-54000 Operation $0.00 $427.50 $0.00 $427.50
Total $381,937.57 $347,290.08 $353,038.64 $1,082,266.29
To appropriate miscellaneous and Tax Commission receipts for the month of January 2010 as follows (Document Received):
Misc. Receipts Tax Collections
Reimb Gas & Fuel D-1 $316.77 Special Fuel Tax $49.65
Reimb Gas & Fuel D-2 $54.82 Veh Coll for Rds /w CRIRF$387,376.27 Reimb Gas & Fuel D-3 $719.03
Reimb Parts & Serv Repair D-1 $0.00 Interest $1,000.06
Reimb Parts & Serv Repair D-2 $0.00 Sub Total $1,011,717.14
Reimb Parts & Serv Repair D-3 $129.31
Reimb from FEMA D-1 $42,551.87
Reimb from FEMA D-2 $5,835.95
Reimb from BIA for Bridge D-2 $3,957.61
Reimb
from
Reimb from Spencer Cold Patch D-1 $298.70
Miscellaneous Receipts Total $70,549.15 Total Receipts $1,082,266.29
5. Discussion and possible action on Resolution TMF 11-10: Cash fund appropriation for
Treasurer’s Mortgage Tax Fee Fund 1140 as follows:
1140-1500-2010-51000 Salary $6,838.20
1140-1500-2010-52000 Benefits $1,021.80
Total $7,860.00
To appropriate receipts for the month of January 2010. (Document Received)
6. Discussion and possible action on Resolution CCLF 12-10: Cash fund appropriation for
County Clerk Lien Fee Fund 1150 as follows:
1150-1700-2010-54000 Operation $2,951.19
1150-1700-2010-55000 Capital $2,951.19
Total $5,902.38
To appropriate receipts for the month of January 2010. (Document Received)
7. Discussion and possible action on Resolution UCC 12-10: Cash fund appropriation for
County Clerk Uniform Commercial Code Fee Fund 1151 as follows:
1151-1700-2010-51000 Salary $25,000.00
1151-1700-2010-52000 Benefits $6,300.00
1151-1700-2010-54000 Operation $28,579.31
Total $59,879.31
To appropriate receipts for the month of January 2010. (Document Received)
8. Discussion and possible action on Resolution CCRP 13-10: Cash fund appropriations for
County Clerk Records Preservation and Management Fund 1152 as follows:
1152-1700-2010-51000 Salary $19,500.00
1152-1700-2010-52000 Benefits $6,700.00
1152-1700-2010-54000 Operation $22,258.66
1152-1700-2010-55000 Capital $22,258.66
Total $70,717.32
To appropriate receipts for the
month of January 2010. (Document Received)
9. Discussion and possible action on Resolution SF 11-10: Cash fund appropriation for
Sheriff Service Fee Fund 1160 as follows:
1160-5100-2010-51000 Salary $30,000.00
1160-5100-2010-52000 Benefits $7,663.00
1160-5100-2010-53000 Travel $10,000.00
1160-5100-2010-54000 Operation $140,000.00
1160-5100-2010-55000 Capital $20,000.00
1160-5105-2010-54000 Operation $40,000.00
1160-5160-2010-54000 Operation $10,000.00
1160-5160-2010-55000 Capital $4,198.65
Total $261,861.65
To appropriate interest and miscellaneous receipts for the month of January 2010.
(Document Received)
10. Discussion and possible action on Resolution SSR 14-10: Cash fund appropriation for
Sheriff Special Revenue Fund 1161 as follows:
1161-5108-2010-54000 Operation $10,000.00
1161-5110-2010-51000 Salary $370,942.83
1161-5110-2010-52000 Benefits $110,000.00
1161-5111-2010-54000 Operation $98,539.22
1161-5112-2010-55000 Capital $11,255.00
1161-5145-2010-54000 Operation $1,441.00
1161-5145-2010-55000 Capital $11,000.00
1161-5146-2010-54000 Operation $70,000.00
Total $683,178.05
To appropriate interest and miscellaneous receipts for the month of January 2010.
(Document Received)
11. Discussion and possible action on Resolution AFR 9-10: Cash fund appropriation for
Assessor’s Fee Revolving Fund 1201 as follows:
1201-1300-2010-55000 Capital $2,449.50
To appropriate receipts for the month of January 2010. (Document Received)
12. Discussion and possible action on Resolution JPF 10-10: Cash fund appropriation for
Juvenile Probation Fee Fund 1231 as follows:
1231-5200-2010-54000 Operation $3,441.00
To appropriate receipts for the month of January 2010. (Document Received)
13. Discussion and possible action on Resolution JWRF 10-10: Cash fund appropriation for
Juvenile Work Restitution Fund 1232 as follows:
1232-5200-2010-54000 Operation $3,443.00
To appropriate receipts for the month of January 2010. (Document Received)
14. Discussion and possible action on Resolution JGF 10-10: Cash fund appropriation for
Juvenile Grant Fund 1233 as follows:
1233-5217-2010-54000 Operation $75.00
Total $75.00
To appropriate grant receipts for the month of January 2010. (Document Received)
15. Discussion and possible action on Resolution PC 10-10: Cash fund appropriations for
Planning Commission Fee Fund 1240 as follows:
1240-3000-2010-52000 Benefits $9,582.83
To appropriate fee receipts for the month of January 2010. (Document Received)
16. Discussion and possible action on Resolution CSF 12-10: Cash fund appropriations for
Community Service Fee Fund 1260 as follows:
1260-3100-2010-54000 Operation $1,650.00
1260-3105-2010-54000 Operation $7,640.00
Total $9,290.00 +
To appropriate fee receipts for the month of January 2010. (Document Received)
17. Discussion and possible action on Resolution SENT 10-10: Cash fund appropriations for
Community Sentencing Fund 1270 as follows:
1270-3110-2010-51000 Salary $13,084.30
1270-3110-2010-52000 Benefits $5,147.92
1270-3110-2010-53000 Travel $643.49
1270-3110-2010-54000 Operation $1,930.47
1270-3110-2010-55000 Capital $643.49
Total $21,449.67
To appropriate fee receipts for the month of January 2010. (Document Received)
18.
Discussion and possible action on Resolution
DCF 9-10: Cash fund appropriations for
1280-3150-2010-51000 Salary $91,375.00
To appropriate fee receipts for the month of January 2010. (Document Received)
19. Discussion and possible action on Resolution CIR 11-10: Cash fund appropriation for
Capital Improvement- Regular Fund 2010 as follows:
2010-1200-2010-55000 Capital $4.52
To appropriate interest receipts for the month of January 2010. (Document Received)
20. Discussion and possible action on Resolution TCF 10-10: Cash fund appropriation for
Tinker Clearing 2002 – Fund 2031 as follows:
2031-1202-2010-55000 Capital $587.03
To appropriate interest receipts for the month of January 2010. (Document Received)
21. Discussion and possible action on Resolution CB 11-10: Cash fund appropriation for
County Bonds 2008, Fund 2032 as follows:
2032-0001-2010-54000 Operation $3.17
2032-1203-2010-55000 Capital $205.60
2032-1204-2010-55000 Capital $1,181.27
2032-1205-2010-55000 Capital $1,567.89
2032-1206-2010-55000 Capital $5,251.71
2032-1207-2010-54000 Operation $128.08
Total $8,343.72
To appropriate interest and sale of material receipts for the month of January 2010. (Document Received)
1. Discussion and possible action on Resolution EB 19-10: Cash fund appropriation for Employee Benefits Fund 4010 as follows:
4010-0001-2010-54000 Operation $145,780.47
To appropriate receipts for the month of January and February 1st through February 3rd, 2010.(Document Received.)
2. Discussion and possible action on Resolution EB 20-10: Cash fund appropriation for
Employee Benefits 4010-0001-2010-54000 in the amount of $980,000.00. To appropriate
miscellaneous receipts for the month of February contingent upon funds being deposited on February 26, 2010.
3. Discussion and possible action on Resolution WC 11-10: Cash fund appropriation for
Worker’s Compensation Fund 4020 as follows:
4020-0001-2010-54000 Operation $701.76
To appropriate receipts for the month of January 2010. (Document Received)
4. Discussion and possible action on Resolution LL 10-10: Cash fund appropriations for
Law Library Fund 6010 as follows:
6010-0001-2010-51000 Salary $10,000.00
6010-0001-2010-54000 Operation $30,301.80
Total $40,301.80
To appropriate receipts for the month of January 2010. (Document Received)
GENERAL
FUND TRANSFERS
5. Discussion and possible action on Resolution GF 19-10: Transfer of General Fund appropriations for Election Board in the amount of $4,100 as follows:
From 1001-2500-2010-52000 Benefits $4,100.00
To 1001-2500-2010-55000 Capital $4,100.00
Transfer
is to purchase 3 computers that have the capacity to handle the State Election
Board’s
6. Discussion and possible action on Resolution GF 20-10: Transfer of General Fund appropriations for Purchasing 2400 in the amount of $740.00 as follows:
From 1001-2400-2010-53000 Travel $740.00
To 1001-2400-2010-55000 Capital $740.00
Transfer is necessary to cover the expense for copies due to the extensively large request for copies of Bids that we have to provide. (Document Received)
CASH FUND TRANSFERS
7. Discussion and possible action on Resolution DCF 10-10: Transfer of appropriations for Drug Court Fund 1280 in the amount of $9,532.99 as follows:
From 1280-3152-2010-54000 Operation $9,532.99
To 1280-3150-2010-54000 Operation $9,532.99
To align funds in the cost centers and accounts where expenditures are necessary. (Document Received)
End of Consent Docket
8.
Discussion and possible action regarding the Monthly
Financial Report to be presented by Danny Lambert,
9.
Discussion and possible action concerning options for the Oklahoma County
Health and Dental Plans regarding accepting a Certificate of Creditable
Coverage in order to waive medical underwriting. This item requested by Carolynn Caudill,
10.
Discussion of Oracle HRIS, segregation
of departments, migrating from the current Windows environment to Linux, and the need for
departments to do testing in the Oracle test environment prior to rolling
changes to production. Departments will need to test and ensure the
changes don’t adversely affect purchasing, payables, their cost reporting (such
as the Highway cost report), and access to the data needed to run their reports
inside and outside of Oracle. This item requested by Carolynn Caudill,
11.
Discussion and possible action regarding the conversion of all
12.
Discussion and possible action regarding request from Budget Evaluation
Team to approve Resolution GF 21-10: Transfer of
Appropriations from County General Reserve 9995-54000 to Employee Benefits
Supplement 9991-54000 in the amount of $204,055.00. This transfer is necessary
to pay medical, dental and life insurance claims. This item requested by Rick Buchanan,
Chairman Budget Evaluation Team.(Document Received.)
13. Executive Session for the purpose of discussing the following:
A. Pursuant to 25 O. S. § 307. B. 4. for confidential
communications between the Board and its attorney concerning a pending
investigation, claim, or action of Tara Johnson, because the Board , with the
advice of its attorney, has determined that disclosure would seriously impair
the ability of the Board to process the claim or conduct a pending investigation.
14. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of settlement from Tara Johnson..
15.
Board Comments/
Comments from the Elected Officials.
16. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
17. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
18. Adjourn the meeting at until the next meeting.
NAME
OF PERSON REPORTING: CAROLYNN CAUDILL,
TITLE:
SECRETARY TO THE
SIGNATURE: CAROLYNN CAUDILL, BY Deputy DEPUTY