REGULAR MEETING
320 Robert S. Kerr
10:00 a.m., Thursday, March
18, 2010
1. Call meeting to order.
2. Notice of the meeting was properly posted Wednesday, March 17, 2010.
3. Discussion and possible action to approve the minutes of the regular meeting dated Thursday, February 18, 2010 and the special meeting dated Wednesday, February 24, 2010.
The following
items, No. 4 through 29 are Consent Items and are routine in nature:
CASH FUND APPROPRIATIONS
4. Discussion and possible action on Resolution HWY 13-10: Cash fund appropriation for Highway Cash 1110 as follows:
9100 9200 9300 Total
1110-51000 Salary $130,000.00 $0.00 $136,466.63 $266,466.63
1110-52000 Benefits $45,000.00 $0.00 $49,273.92 $94,273.92
1110-53000 Travel $600.00 $0.00 $0.00 $600.00
1110-54000 Operation $121,614.93 $282,285.11 $79,188.19 $483,088.23
1110-55000 Capital $0.00 $0.00 $0.00 $0.00
1110-9101-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9102-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9205-55000 Capital $0.00 $14,857.11 $32,002.09 $46,859.20
1110-9206-54000 Operation $0.00 $0.00 $0.00 $0.00
Total $297,214.93 $297,142.22 $296,930.83 $891,287.98
To appropriate miscellaneous and Tax Commission receipts for the month of February 2010 as follows (Document Received):
Misc. Receipts Tax Collections
Reimb Gas & Fuel D-1 $410.81 Special Fuel Tax $54.52
Reimb Gas & Fuel D-2 $616.17 Veh Coll for Rds /w CRIRF$379,997.98 Reimb Gas & Fuel D-3 $2,665.63
Reimb Parts & Serv Repair D-1 $0.00 Interest $1,379.73
Reimb Parts & Serv Repair D-2 $0.00 Sub Total $882,767.17
Reimb Parts & Serv Repair D-3 $9.48
Reimb from Gen. Fund, other D-1 $989.97
Reimb
City of
Miscellaneous Receipts Total $8,520.81 Total Receipts $891,287.98
5. Discussion and possible action on Resolution TMF 12-10: Cash fund appropriation for
Treasurer’s Mortgage Tax Fee Fund 1140 as follows:
1140-1500-2010-51000 Salary $7,947.45
1140-1500-2010-52000 Benefits $1,187.55
Total $9,135.00
To appropriate receipts for the month of February 2010. (Document Received)
6. Discussion and possible action on Resolution CCLF 13-10: Cash fund appropriation for
County Clerk Lien Fee Fund 1150 as follows:
1150-1700-2010-54000 Operation $3,921.94
1150-1700-2010-55000 Capital $3,921.94
Total $7,843.88
To appropriate receipts for the month of February 2010. (Document Received)
7. Discussion and possible action on Resolution UCC 13-10: Cash fund appropriation for
County Clerk Uniform Commercial Code Fee Fund 1151 as follows:
1151-1700-2010-51000 Salary $25,000.00
1151-1700-2010-52000 Benefits $6,300.00
1151-1700-2010-54000 Operation $9,277.80
1151-1700-2010-55000 Capital $9,277.80
Total $49,855.60
To appropriate receipts for the month of February 2010. (Document Received)
8. Discussion and possible action on Resolution CCRP 14-10: Cash fund appropriations for
County Clerk Records Preservation and Management Fund 1152 as follows:
1152-1700-2010-51000 Salary $19,500.00
1152-1700-2010-52000 Benefits $6,700.00
1152-1700-2010-54000 Operation $13,578.94
1152-1700-2010-55000 Capital $13,578.95
Total $53,357.89
To appropriate receipts for the
month of February 2010. (Document Received)
9. Discussion and possible action on Resolution SF 12-10: Cash fund appropriation for
Sheriff Service Fee Fund 1160 as follows:
1160-5100-2010-51000 Salary $30,000.00
1160-5100-2010-52000 Benefits $12,654.71
1160-5100-2010-54000 Operation $150,000.00
1160-5100-2010-55000 Capital $20,000.00
1160-5160-2010-54000 Operation $10,000.00
1160-5160-2010-55000 Capital $4,280.40
Total $226,935.11
To appropriate interest and miscellaneous receipts for the month of February 2010.
(Document Received)
10. Discussion and possible action on Resolution SSR 16-10: Cash fund appropriation for
Sheriff Special Revenue Fund 1161 as follows:
1161-5108-2010-54000 Operation $40,000.00
1161-5110-2010-51000 Salary $500,000.00
1161-5110-2010-52000 Benefits $200,000.00
1161-5110-2010-54000 Operation $150,000.00
1161-5111-2010-54000 Operation $134,427.98
1161-5112-2010-55000 Capital $83,058.22
1161-5145-2010-54000 Operation $330.00
1161-5146-2010-54000 Operation $154,754.25
Total $1,262,570.45
To appropriate interest and miscellaneous receipts for the month of February 2010.
(Document Received)
11. Discussion and possible action on Resolution AFR 10-10: Cash fund appropriation for
Assessor’s Fee Revolving Fund 1201 as follows:
1201-1300-2010-55000 Capital $1,069.50
To appropriate receipts for the month of February 2010. (Document Received)
12. Discussion and possible action on Resolution JPF 11-10: Cash fund appropriation for
Juvenile Probation Fee Fund 1231 as follows:
1231-5200-2010-54000 Operation $6,841.97
To appropriate receipts for the month of February 2010. (Document Received)
13. Discussion and possible action on Resolution JWRF 11-10: Cash fund appropriation for
Juvenile Work Restitution Fund 1232 as follows:
1232-5200-2010-54000 Operation $2,624.69
To appropriate receipts for the month of February 2010. (Document Received)
14. Discussion and possible action on Resolution JGF 11-10: Cash fund appropriation for
Juvenile Grant Fund 1233 as follows:
1233-5216-2010-51000 Salary $35,000.00
1233-5216-2010-52000 Benefits $25,000.00
1233-5216-2010-53000 Travel $6,229.00
1233-5216-2010-54000 Operation $15,000.00
1233-5216-2010-55000 Capital $11,000.00
1233-5217-2010-54000 Operation $300.00
Total $92,529.00
To appropriate grant receipts for the month of February 2010. (Document Received)
15. Discussion and possible action on Resolution PC 11-10: Cash fund appropriations for
Planning Commission Fee Fund 1240 as follows:
1240-3000-2010-51000 Salary $9,537.18
To appropriate fee receipts for the month of February 2010. (Document Received)
16. Discussion and possible action on Resolution EMF 3-10: Cash fund appropriations for
Emergency Management Fund 1251 as follows:
1251-5500-2010-55000 Capital $3,663.70
To appropriate fee receipts for the month of February 2010. (Document Received)
17. Discussion and possible action on Resolution CSF 13-10: Cash fund appropriations for
Community Service Fee Fund 1260 as follows:
1260-3100-2010-54000 Operation $1,410.00
1260-3105-2010-54000 Operation $7,915.00
Total $9,325.00
To appropriate fee receipts for the month of February 2010. (Document Received)
18. Discussion and possible action on Resolution SENT 11-10: Cash fund appropriations for
Community Sentencing Fund 1270 as follows:
1270-3110-2010-51000 Salary $78,059.08
1270-3110-2010-52000 Benefits $30,711.77
1270-3110-2010-53000 Travel $3,838.97
1270-3110-2010-54000 Operation $11,516.91
1270-3110-2010-55000 Capital $3,838.97
Total $127,965.70
To appropriate fee receipts for the month of February 2010. (Document Received)
19.
Discussion and possible action on Resolution DCF
12-10: Cash fund appropriations for
1280-3150-2010-51000 Salary $45,687.50
To appropriate fee receipts for the month of February 2010. (Document Received)
20. Discussion and possible action on Resolution CIR 12-10: Cash fund appropriation for
Capital Improvement- Regular Fund 2010 as follows:
2010-1200-2010-55000 Capital $4.60
To appropriate interest receipts for the month of February 2010. (Document Received)
21. Discussion and possible action on Resolution TCF 11-10: Cash fund appropriation for
Tinker Clearing 2002 – Fund 2031 as follows:
2031-1202-2010-55000 Capital $587.16
To appropriate interest receipts for the month of February 2010. (Document Received)
22. Discussion and possible action on Resolution CB 12-10: Cash fund appropriation for
County Bonds 2008, Fund 2032 as follows:
2032-0001-2010-54000 Operation $.15
2032-1203-2010-55000 Capital $10.00
2032-1204-2010-55000 Capital $57.47
2032-1205-2010-55000 Capital $76.28
2032-1206-2010-55000 Capital $255.78
2032-1207-2010-54000 Operation $97,583.68
Total $97,983.36
To appropriate interest and sale of material receipts for the month of February 2010. (Document Received)
23. Discussion and possible action on Resolution EB 22-10: Cash fund appropriation for Employee Benefits Fund 4010 as follows:
4010-0001-2010-54000 Operation $127,236.43
To appropriate receipts for the month of February 2010.(Document Received.)
24. Discussion and possible action on Resolution EB 23-10: Cash fund appropriation for
Employee Benefits 4010-0001-2010-54000 in the amount of $980,000.00. To appropriate
miscellaneous receipts for the month of March contingent upon funds being deposited on March 31, 2010.
25. Discussion and possible action on Resolution EB 24-10: Cash fund appropriation for Employee Benefits Fund 4010 as follows:
4010-0001-2010-54000 Operation $387,385.47
To appropriate receipts from the Stop Loss check deposited March 10, 2010 in order to pay claims for March. (Document Received.)
26. Discussion and possible action on Resolution WC 12-10: Cash fund appropriation for
Worker’s Compensation Fund 4020 as follows:
4020-0001-2010-54000 Operation $699.62
To appropriate receipts for the month of February 2010. (Document Received)
27. Discussion and possible action on Resolution LL 11-10: Cash fund appropriations for
Law Library Fund 6010 as follows:
6010-0001-2010-51000 Salary $8,200.00
6010-0001-2010-52000 Benefits $1,000.00
6010-0001-2010-54000 Operation $31,273.87
Total $40,473.87
To appropriate receipts for the month of February 2010. (Document Received)
GENERAL
FUND TRANSFERS
28. Discussion and possible action on Resolution GF 21-10: Transfer of General Fund appropriations for HR/Health & Safety in the amount of $5,500.00 as follows:
From 1001-2600-2010-51000 Salary $3,000.00
From 1001-2600-2010-52000 Benefits $2,500.00
Total $5,500.00
To 1001-2600-2010-53000 Travel $3,000.00
To 1001-2600-2010-54000 Operation $2,500.00
Total $5,500.00
Transfer is necessary for planned expenses for the remainder of the fiscal year. (Document Received)
29. Discussion and possible action on Resolution GF 22-10: Transfer of General Fund appropriations for Facilities Management in the amount of $62,000.00 as follows:
From 1001-2801-2010-51000 Salaries $40,000.00
From 1001-2801-2010-53000 Travel $2,000.00
Total $42,000.00
To 1001-2801-2010-54000 Operation $42,000.00
Transfer is necessary to cover unexpected operating expenses for the remainder of the fiscal year. (Document Received)
CASH
FUND TRANSFERS
30. Discussion and possible action on Resolution SSR 17-10: Transfer of appropriations for Sheriff Special Revenue in the amount of $200,000.00 as follows:
From 1161-5110-2010-55000 Capital $200,000.00
To 1161-5110-2010-51000 Salary $200,000.00
Transfer is necessary to meet payroll needs for the remainder of the fiscal year. (Document Received)
End of Consent Docket
31.
Discussion and possible action regarding the Monthly
Financial Report to be presented by Danny Lambert,
32.
Discussion and possible action to receive the Comprehensive
Annual Financial Report for Fiscal Year ended June 30, 2009. This item
requested by Carolynn Caudill,
33.
Discussion and possible action concerning the Interlocal Cooperative
Agreement between Oklahoma Department of Central Services
(“DCS”) and Oklahoma County to dispose of surplus property through online
auctions and monthly public auctions through the DCS surplus property program. This item requested by Carolynn Caudill,
34.
Discussion and possible action concerning a presentation by the Oklahoma
Blood Institute regarding Bone Marrow Registration
and Donations. This item
requested by Carolynn Caudill,
35.
Discussion and possible action to set a date for “Be the Match Registry”
drive for
36.
Discussion and possible action regarding the Annual Budget Process
Calendar for the fiscal year 2010-11 budget season. This item requested by Carolynn Caudill,
37. Discussion and possible action regarding update from “Budget Evaluation Team.” This item requested by Ray Vaughn, County Commissioner District No. 3 and Chairman to the Board.
38.
Discussion regarding Budget Evaluation Team to receive
direction regarding budget planning for fiscal year 2010-11. This item requested by Ray Vaughn,
39. Executive Session for the purpose of discussing the following:
A. Pursuant to 25 O. S. § 307. B. 4. for confidential
communications between the Board and its attorney concerning a pending investigation,
claim, or action of Tara Johnson, because the Board, with the advice of its
attorney, has determined that disclosure would seriously impair the ability of
the Board to process the claim or conduct
a pending investigation, litigation, or proceeding in the public
interest.
B. Pursuant to 25 O. S. § 307. B. 4. for confidential
communications between the Board and its attorney concerning a pending
investigation, claim, or action of Victor Nickelberry, because the Board, with
the advice of its attorney, has determined that disclosure would seriously
impair the ability of the Board to process the claim or conduct a pending investigation, litigation, or
proceeding in the public interest.
40. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of settlement from Tara Johnson.
41. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of settlement from Victor Nickelberry.
42.
Board
Comments/ Comments from the Elected Officials.
43. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
44. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
45. Adjourn the meeting at until the next meeting.
NAME
OF PERSON REPORTING: CAROLYNN CAUDILL,
TITLE:
SECRETARY TO THE
SIGNATURE: CAROLYNN CAUDILL, BY Deputy DEPUTY