REGULAR MEETING
320 Robert S. Kerr
10:00 a.m., Thursday, April
15, 2010
1. Call meeting to order.
2. Notice of the meeting was properly posted Wednesday, April 14, 2010.
3. Discussion and possible action to approve the minutes of the regular meeting dated Thursday, March 18, 2010 and the special meeting dated Tuesday, March 23, 2010.
The
following items, No. 4 through 33 are Consent Items and are routine in nature:
CASH FUND APPROPRIATIONS
4. Discussion and possible action on Resolution HWY 14-10: Cash fund appropriation for Highway Cash 1110 as follows:
9100 9200 9300 Total
1110-51000 Salary $120,000.00 $0.00 $101,756.78 $221,756.78
1110-52000 Benefits $50,000.00 $25,000.00 $36,806.14 $111,806.14
1110-53000 Travel $0.00 $2,200.00 $0.00 $2,200.00
1110-54000 Operation $157,026.32 $235,903.67 $88,408.53 $481,338.52
1110-55000 Capital $0.00 $12,000.00 $0.00 $12,000.00
1110-9101-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9102-54000 Operation $0.00 $0.00 $0.00 $0.00
1110-9205-55000 Capital $0.00 $14,479.14 $53,097.00 $67,576.14
1110-9206-54000 Operation $0.00 $0.00 $0.00 $0.00
Total $327,026.32 $289,582.81 $280,068.45 $896,677.58
To appropriate miscellaneous and Tax Commission receipts for the month of March 2010 as follows (Document Received):
Misc. Receipts Tax Collections
Reimb Gas & Fuel D-1 $579.26 Special Fuel Tax $42.57
Reimb Gas & Fuel D-2 $522.26 Veh Coll for Rds /w CRIRF$364,487.41 Reimb Gas & Fuel D-3 $3,689.34
Reimb Parts & Serv Repair D-1 $0.00 Interest $2,375.45
Reimb Parts & Serv Repair D-2 $95.73 Sub Total $826,198.92
Reimb Parts & Serv Repair D-3 $113.27
Sale of Scrap (Iron etc…) D-3 $866.20
Reimb. Damages Plains Mark D-1 $1,500.00
Miscellaneous Receipts Total $70,478.66 Total Receipts $896,677.58
5. Discussion and possible action on Resolution TMF 13-10: Cash fund appropriation for
Treasurer’s Mortgage Tax Fee Fund 1140 as follows:
1140-1500-2010-51000 Salary $10,509.60
1140-1500-2010-52000 Benefits $1,570.40
Total $12,080.00
To appropriate receipts for the month of March 2010. (Document Received)
6. Discussion and possible action on Resolution CCLF 14-10: Cash fund appropriation for
County Clerk Lien Fee Fund 1150 as follows:
1150-1700-2010-54000 Operation $8,665.76
To appropriate receipts for the month of March 2010. (Document Received)
7. Discussion and possible action on Resolution UCC 14-10: Cash fund appropriation for
County Clerk Uniform Commercial Code Fee Fund 1151 as follows:
1151-1700-2010-51000 Salary $13,000.00
1151-1700-2010-52000 Benefits $4,000.00
1151-1700-2010-54000 Operation $42,035.02
Total $59,035.02
To appropriate receipts for the month of March 2010. (Document Received)
8. Discussion and possible action on Resolution CCRP 15-10: Cash fund appropriations for
County Clerk Records Preservation and Management Fund 1152 as follows:
1152-1700-2010-51000 Salary $7,500.00
1152-1700-2010-52000 Benefits $2,500.00
1152-1700-2010-54000 Operation $23,740.25
1152-1700-2010-55000 Capital $23,740.25
Total $57,480.50
To appropriate receipts for the
month of March 2010. (Document Received)
9. Discussion and possible action on Resolution SF 13-10: Cash fund appropriation for
Sheriff Service Fee Fund 1160 as follows:
1160-5100-2010-51000 Salary $46,000.00
1160-5100-2010-52000 Benefits $30,000.00
1160-5100-2010-53000 Travel $20,000.00
1160-5100-2010-54000 Operation $100,000.00
1160-5100-2010-55000 Capital $10,000.00
1160-5105-2010-54000 Operation $60,677.14
1160-5160-2010-54000 Operation $9,237.21
1160-5160-2010-55000 Capital $10,000.00
Total $285,914.35
To appropriate interest and miscellaneous receipts for the month of March 2010.
(Document Received)
10. Discussion and possible action on Resolution SSR 19-10: Cash fund appropriation for
Sheriff Special Revenue Fund 1161 as follows:
1161-5110-2010-51000 Salary $700,000.00
1161-5110-2010-52000 Benefits $285,808.39
1161-5111-2010-54000 Operation $138,796.34
1161-5112-2010-54000 Operation $2,162.37
1161-5115-2010-52000 Benefits $7,800.00
1161-5145-2010-54000 Operation $167.00
1161-5146-2010-54000 Operation $150,000.00
Total $1,284,734.10
To appropriate interest and miscellaneous receipts for the month of March 2010.
(Document Received)
11. Discussion and possible action on Resolution AFR 11-10: Cash fund appropriation for
Assessor’s Fee Revolving Fund 1201 as follows:
1201-1300-2010-55000 Capital $1,844.50
To appropriate receipts for the month of March 2010. (Document Received)
12. Discussion and possible action on Resolution JPF 12-10: Cash fund appropriation for
Juvenile Probation Fee Fund 1231 as follows:
1231-5200-2010-54000 Operation $3,810.50
To appropriate receipts for the month of March 2010. (Document Received)
13. Discussion and possible action on Resolution JWRF 12-10: Cash fund appropriation for
Juvenile Work Restitution Fund 1232 as follows:
1232-5200-2010-54000 Operation $3,028.00
To appropriate receipts for the month of March 2010. (Document Received)
14. Discussion and possible action on Resolution JGF 12-10: Cash fund appropriation for
Juvenile Grant Fund 1233 as follows:
1233-5217-2010-54000 Operation $300.00
To appropriate grant receipts for the month of March 2010. (Document Received)
15. Discussion and possible action on Resolution PC 12-10: Cash fund appropriations for
Planning Commission Fee Fund 1240 as follows:
1240-3000-2010-51000 Salary $4,063.45
1240-3000-2010-53000 Travel $2,500.00
1240-3000-2010-54000 Operation $3,000.00
Total $9,563.45
To appropriate fee receipts for the month of March 2010. (Document Received)
16. Discussion and possible action on Resolution EMF 4-10: Cash fund appropriations for
Emergency Management Fund 1251 as follows:
1251-5500-2010-55000 Capital $14,654.80
To appropriate fee receipts for the month of March 2010. (Document Received)
17. Discussion and possible action on Resolution CSF 14-10: Cash fund appropriations for
Community Service Fee Fund 1260 as follows:
1260-3100-2010-54000 Operation $1,370.00
1260-3105-2010-54000 Operation $9,494.00
Total $10,864.00
To appropriate fee receipts for the month of March 2010. (Document Received)
18. Discussion and possible action on Resolution SENT 12-10: Cash fund appropriations for
Community Sentencing Fund 1270 as follows:
1270-3110-2010-51000 Salary $127,039.13
To appropriate fee receipts for the month of March 2010. (Document Received)
19.
Discussion and possible action on Resolution
DCF 13-10: Cash fund appropriations for
1280-3150-2010-51000 Salary $42,145.83
To appropriate fee receipts for the month of March 2010. (Document Received)
20. Discussion and possible action on Resolution CIR 13-10: Cash fund appropriation for
Capital Improvement- Regular Fund 2010 as follows:
2010-1200-2010-55000 Capital $23,003.10
To appropriate interest receipts for the month of March 2010 and to appropriate receipts deposited on April 9, 2010 for the Courthouse WI-FI from the Oklahoma Bar Foundation. (Document Received)
21. Discussion and possible action on Resolution TCF 12-10: Cash fund appropriation for
Tinker Clearing 2002 – Fund 2031 as follows:
2031-1202-2010-55000 Capital $528.38
To appropriate interest receipts for the month of March 2010. (Document Received)
22. Discussion and possible action on Resolution CB 13-10: Cash fund appropriation for
County Bonds 2008, Fund 2032 as follows:
2032-0001-2010-54000 Operation $3.01
2032-1203-2010-55000 Capital $195.23
2032-1204-2010-55000 Capital $1,118.88
2032-1205-2010-55000 Capital $1,489.03
2032-1206-2010-55000 Capital $4,990.93
2032-1207-2010-54000 Operation $100,393.67
Total $108,190.75
To appropriate interest and sale of material receipts for the month of March 2010. (Document Received)
23. Discussion and possible action on Resolution JF 4-10: Cash fund appropriation for Jail Facility Fund 2040 as follows:
2040-5100-2010-55000 Capital $6.48
To appropriate interest receipts for the month of March 2010.
24. Discussion and possible action on Resolution EB 25-10: Cash fund appropriation for Employee Benefits Fund 4010 as follows:
4010-0001-2010-54000 Operation $127,927.27
To appropriate receipts for the month of March 2010.(Document Received.)
25. Discussion and possible action on Resolution EB 26-10: Cash fund appropriation for
Employee Benefits 4010-0001-2010-54000 in the amount of $980,000.00. To appropriate
miscellaneous receipts for the month of April contingent upon funds being deposited on April 30, 2010.
26. Discussion and possible action on Resolution WC 14-10: Cash fund appropriation for
Worker’s Compensation Fund 4020 as follows:
4020-0001-2010-54000 Operation $789.66
To appropriate receipts for the month of March 2010. (Document Received)
27. Discussion and possible action on Resolution LL 12-10: Cash fund appropriations for
Law Library Fund 6010 as follows:
6010-0001-2010-51000 Salary $8,200.00
6010-0001-2010-52000 Benefits $2,000.00
6010-0001-2010-54000 Operation $36,379.14
Total $46,579.14
To appropriate receipts for the month of March 2010. (Document Received)
GENERAL FUND TRANSFERS
28. Discussion and possible action on Resolution GF 23-10: Transfer of General Fund appropriations for Community Service 3100 in the amount of $17,750.00 as follows:
From 1001-3100-2010-51000 Salary $17,750.00
To 1001-3100-2010-54000 Operation $$17,750.00
Transfer is necessary to complete the fiscal year in the operation account. (Document Received)
29. Discussion and possible action on Resolution GF 24-10: Transfer of General Fund appropriations for Juvenile Bureau 5200 in the amount of $145,990.00 as follows:
From 1001-5200-2010-51000 Salary $145,990.00
To 1001-5200-2010-52000 Benefits $145,990.00
Transfer is necessary to fund benefits for the remainder of the fiscal year. (Document Received)
30.
Discussion and possible action on Resolution
GF 25-10: Transfer of General Fund appropriations for
From 1001-5100-2010-55000 Capital $100,000.00
To 1001-5100-2010-54000 Operation $100,000.00
Transfer is necessary to meet Inmate medical contract requirements. (Document Received)
31. Discussion and possible action on Resolution GF 26-10: Transfer of General Fund appropriations for Planning Commission 3000 in the amount of $750.00 as follows:
From 1001-3000-2010-51000 Salary $750.00
To 1001-3000-2010-52000 Benefits $750.00
Transfer is necessary to cover benefits cost for the month of April. (Document Received)
SPECIAL REVENUE TRANSFERS
32. Discussion and possible action on Resolution HWY 15-10: Transfer of appropriations for Highway Cash 1110 District No. 3, 9300 in the amount of $2,600.00 as follows:
From 1110-9300-2010-54000 Operation $2,600.00
To 1110-9300-2010-53000 Travel $2,600.00
Transfer is necessary to cover the commissioner’s mileage reimbursement for the remainder of the fiscal year. (Document Received)
33. Discussion and possible action on Resolution SSR 20-10: Transfer of appropriations for Sheriff Special Revenue Fund 1161 in the amount of $5,137.88 as follows:
From 1161-5165-2010-54000 Operation $138.18
From 1161-5168-2010-55000 Capital $1,000.00
From 1161-5169-2010-55000 Capital $3,999.70
Total $5,137.88
To 1161-5110-2010-54000 Operation $138.18
To 1161-5110-2010-55000 Capital $4,999.70
Total $5,137.88
Transfer is necessary to close out grant funds. (Document Received)
End of Consent Docket
34.
Discussion and possible action regarding the Monthly
Financial Report to be presented by Danny Lambert,
35. Discussion and possible action regarding the addition of a line item to the Capital Improvements-Regular Fund 2010 in the amount of $23,000 called WI-FI Project. Funds for this project were received from the Oklahoma Bar Foundation and are being appropriated in Resolution CIR 13-10 above. This item requested by Mike Harman, Director of MIS.
36. Discussion and possible action regarding update from “Budget Evaluation Team.” This item requested by Ray Vaughn, County Commissioner District No. 3 and Chairman to the Board.
37.
Discussion and possible action authorizing the Oklahoma
County Board of Equalization to meet in special session between May 31, 2010
and no later than July 31, 2010 to hear and adjudicate protests on an “if
needed/as needed” basis. 68 O. S. Sec.
2863. This item requested by Leonard
Sullivan,
38. Discussion and possible action to review the handling of health insurance claims by Mutual Assurance, the collection of updated personal and family information at the annual enrollment period to ensure participants qualify for coverage, potential cost containment or cost reduction ideas to help maintain current and future solvency of health insurance plan, and consideration of RFP for self-insurance administration, stop-loss coverage or any other relevant health coverage. This item requested by John Whetsel, Oklahoma County Sheriff and member of the Board.
39. Executive Session for the purpose of discussing the following:
A. Pursuant to 25 O. S. § 307. B. 4. for confidential
communications between the Board and its attorney concerning a pending
investigation, claim, or action of Chris Calvert, because the Board, with the advice
of its attorney, has determined that disclosure would seriously impair the
ability of the Board to process the claim or conduct a pending investigation, litigation, or
proceeding in the public interest.
B. Pursuant to 25 O. S. § 307. B. 4. for confidential
communications between the Board and its attorney concerning a pending
investigation, claim, or action of Ronnie Neal, because the Board, with the
advice of its attorney, has determined that disclosure would seriously impair
the ability of the Board to process the claim or conduct a pending investigation, litigation, or
proceeding in the public interest.
40. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of settlement from Chris Calvert.
41. Action regarding the confidential communications between the Board and its attorney concerning a pending investigation, claim or action of settlement from Ronnie Neal.
42.
Board
Comments/ Comments from the Elected Officials.
43. Citizens’ participation. Any citizen wishing to address the Oklahoma County Budget Board on an Agenda Item may do so at this time.
44. New Business. In accordance with the open Meetings Act, Section, 311.9, New Business is defined, as “any matter not known about or which could not have been reasonably foreseen prior to the time of posting the Agenda.”
45. Adjourn the meeting at until the next meeting.
NAME
OF PERSON REPORTING: CAROLYNN CAUDILL,
TITLE:
SECRETARY TO THE
SIGNATURE: CAROLYNN CAUDILL, BY Deputy DEPUTY